ProPivotal
Senior Administrative Assistant (Healthcare)
ProPivotal, Needham Heights, Massachusetts, us, 02494
Senior Administrative Assistant (Healthcare)
We are seeking a full-time Senior Administrative Assistant (Healthcare) to join our team. This position plays a key role in supporting clinicians and leadership while ensuring smooth daily operations in a busy healthcare setting. The ideal candidate brings strong administrative experience, thrives in a collaborative environment, and has proven skills in HR, billing, and office management.
What We Offer:
Competitive salary: $65,000 – $75,000 per year
Comprehensive health and dental insurance
401(k) Safe Harbor retirement plan with quarterly match and discretionary profit‑sharing contributions
Paid time off (PTO) and paid holidays
Opportunity to make a meaningful impact in the healthcare and mental health field
Supportive, team‑based environment with professional growth opportunities
Stability and long‑term potential within an established practice
Key Responsibilities:
Assist with monthly accounts receivable and HR tasks, including clinician credentialing
Support billing, benefits, and database management
Manage departmental systems, track data, and process payments
Provide general office support: phones, scheduling, records management, and patient intake
Welcome and assist patients and visitors to ensure a positive experience
Support clinicians and administrative leadership on various projects
Assist with light technology support (phones, server, etc.)
Qualifications:
Bachelor’s degree required
5+ years of administrative or office support experience
Proficiency in Microsoft Office and Google Workspace
Excellent communication, organizational, and problem‑solving skills
Experience in the medical industry and familiarity with insurance billing
Onsite availability in Needham, MA
Nice To Have:
Prior experience in a Neuropsychology or Behavioral Health practice is a big plus
ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.
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What We Offer:
Competitive salary: $65,000 – $75,000 per year
Comprehensive health and dental insurance
401(k) Safe Harbor retirement plan with quarterly match and discretionary profit‑sharing contributions
Paid time off (PTO) and paid holidays
Opportunity to make a meaningful impact in the healthcare and mental health field
Supportive, team‑based environment with professional growth opportunities
Stability and long‑term potential within an established practice
Key Responsibilities:
Assist with monthly accounts receivable and HR tasks, including clinician credentialing
Support billing, benefits, and database management
Manage departmental systems, track data, and process payments
Provide general office support: phones, scheduling, records management, and patient intake
Welcome and assist patients and visitors to ensure a positive experience
Support clinicians and administrative leadership on various projects
Assist with light technology support (phones, server, etc.)
Qualifications:
Bachelor’s degree required
5+ years of administrative or office support experience
Proficiency in Microsoft Office and Google Workspace
Excellent communication, organizational, and problem‑solving skills
Experience in the medical industry and familiarity with insurance billing
Onsite availability in Needham, MA
Nice To Have:
Prior experience in a Neuropsychology or Behavioral Health practice is a big plus
ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.
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