Focus on the Family
Events Management EVENT PLANNER 3
Focus on the Family, Colorado Springs, Colorado, United States, 80509
Overview
Headquartered in Colorado Springs, Colorado, Focus on the Family has nearly 700 employees who work to achieve the mission of enriching the lives of families, engaging the culture, advocating for life and spreading the Gospel of Jesus Christ. The work is meaningful, the culture is rewarding, and the purpose is eternal.
Position
The Event Planner 3 position exists to oversee the planning of various small to large and executive level events by managing all planning, execution, follow-up, and evaluation of events onsite. This role supports the Planning Supervisor on extra-large events. It requires only general direction and works independently; unusual or complex problems are referred to the supervisor.
Essential Duties/Responsibilities Acts as a logistical lead in planning, execution, communication, and documentation of all assigned events ranging from small to large scale.
Assists the Working Supervisor to execute logistical plans that support goals and objectives for large and extra-large events.
Ensures all clients and event owners experience the highest level of care and communication throughout the planning and execution process.
Provides and maintains consistent, regular, comprehensive communication and documentation, including participation in relevant events, keeping calendars, event information, attendee lists and other event related information to Working Supervisor, clients, President’s office, and other executive offices.
Works effectively with various departments to ensure strong collaboration, partnerships, and successful events with prompt follow-through on tasks and quick responses to information requests.
Coordinates and leads meetings for all assigned events, including creating presentations and presenting ongoing event progress.
Develops detailed schedules and timelines in support of deadlines for assigned events, including setting due dates and ensuring completion by those dates.
Gathers and prepares all assigned event materials; sets up rooms or spaces according to the event plan.
Manages expenditures and income throughout the event planning process and creates final accounting at the conclusion of each event.
Facilitates contracting, purchasing, and invoicing processes with internal and external teams.
Assists the Working Supervisor in people management of key points of contact for large and extra-large events as needed.
Manages post-event communication, debriefs, and documentation archival for all assigned events.
Maintains regular communication of logistical status and reporting for all assigned events to Working Supervisor and Events Manager.
Assists Supervisor in managing the event calendar and coordinating with the event production and operations team to review and execute on-site event requests.
Assists and acts as backup for Working Supervisor on event calendar management.
Develops and implements organizational plans for inventory and event spaces.
Ensures data accuracy on the event database and supports the Working Supervisor in creating reports.
Supports the Working Supervisor on monthly and annual reporting on general event data.
Ensures all financial reports pertaining to assigned events are completed and submitted within specified timelines.
Researches, analyzes, and understands data of event trends and best practices related to event planning, execution, and overall experience.
Acts as a subject matter expert for the event management system, including building and maintaining registration sites as well as post-event documentation.
Prepares appropriate FAQs for events as needed.
Represents the Events Department on cross-functional teams to ensure successful events.
Other Duties/Responsibilities Assists and supports other Event Planners and Supervisor as needed.
Performs general office duties such as filing, typing, data entry.
Performs other duties as assigned.
Managerial Breadth/Scope of Job May act as volunteer coordinator for large and extra-large events.
Working Environment/Physical Requirements Office and onsite/offsite venue environment.
Must be able to pass a Post Offer Prehire Physical exam.
May travel within the continental United States.
May be required to work occasional weekends and overtime.
Must be able to stand and walk for extended periods of time – up to 16 hours.
Lifting and carrying up to 50 lbs. on a consistent basis.
Ability to push up to 100 lbs. on a consistent basis.
Requires repetitive tasks/motions, good eye-hand-foot coordination, good manual dexterity, and ability to distinguish colors.
Must be able to hear alarms/phone and voice mail messages/normal speaking voices.
Job Qualifications/Requirements Character/Spiritual: Exemplifies Ephesians 5:1-2, “Therefore be imitators of God as dear children and walk in love, as Christ also has loved us and given Himself for us…”
Pursues the Great Commission given by Jesus Christ in Matthew 28:19-20, “Go therefore and make disciples of all the nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, teaching them to observe all things that I have commanded you; and lo, I am with you always, even to the end of the age.”
Is a consistent witness for Jesus Christ; maintains a courteous, Christ-like attitude in dealing with people within and outside of Focus; upholds the Standard of Moral Conduct and Statement of Faith; upholds Focus on the Family's ministry in prayer.
Prays personally for Focus on the Family’s staff and constituents and may occasionally lead in a public prayer.
Engages in Christian ministry.
Demonstrates behaviors aligned with Focus on the Family’s core values.
Personal Characteristics:
Humble, good work ethic, upbeat can-do attitude, approachable.
Proactive, takes initiative, team player, customer service oriented, considerate of others, teachable nature, adaptable.
Well-developed social skills.
Emotionally resilient and capable of handling pressure and rejection without inappropriate disappointment of personal reproach.
Creates favorable impression in terms of appropriate attire, appearance, behavior, and attitude.
Convincing, persuasive, and credible, able to impress favorably and win long-term confidence and trust.
Knowledge/Experience:
Bachelor’s degree in Hospitality Management, Marketing, Communications, Business, or related field preferred.
2-4 years of experience planning and implementing events, conferences, seminars, retreats, or related activities.
Experience in some area of service industry required.
Experience in the hospitality industry a plus.
Knowledge of Focus on the Family mission, philosophy, values, and objectives.
Experience with negotiating contracts, teams, interdepartmental communication.
Skills, Abilities, and Special Talents/Gifts:
Requires significant interaction with high-net-worth donors and executives.
Excellent interpersonal skills and the ability to interact with all types of personalities.
Strong planning and organizational skills.
Ability to communicate effectively and tactfully at all levels (verbal and written).
Ability to handle multiple projects and meet strict deadlines.
Strong attention to detail and accuracy.
Ability to solve problems in a crisis.
Ability to be flexible and handle stress of constantly changing priorities and demands.
Ability to handle confidential information with the utmost discretion.
Highly proficient in Office 365, MS Word, MS Excel (Pivot Tables, spreadsheets, and data management).
Must pass the data management test (Word, Excel, and PowerPoint).
Stewardship Requirements:
In cooperation with meeting owner’s leadership, is responsible for all assigned event budgets.
Compensation & Benefits
Pay Range: $20.00 to $23.00 / hour.
Application Materials Required: Cover Letter, Resume/CV.
Colorado Residents: You may redact age-identifying information in materials submitted. You will not be penalized for redacting this information.
Application Materials Instructions: Identify job-specific minimum qualifications in your cover letter and ensure your resume includes relevant experience. To apply, submit: 1) a current resume, 2) a cover letter that specifically addresses the job requirements and outlines qualifications.
Focus on the Family offers a benefits package. Details are provided in the posting and governing plan documents.
Timeline & Posting Details
Tentative Search Timeline: Priority will be given to applications submitted by January 15, 2026. The posting remains open until filled. Potential start date: February 2, 2026.
Posting date: January 5, 2026
Un-posting date: ongoing until filled
Posting contact email: job@fotf.org
Helping Families Thrive in Christ! Focus on the Family is a 501c3 Christian Non-Profit Ministry.
#J-18808-Ljbffr
Headquartered in Colorado Springs, Colorado, Focus on the Family has nearly 700 employees who work to achieve the mission of enriching the lives of families, engaging the culture, advocating for life and spreading the Gospel of Jesus Christ. The work is meaningful, the culture is rewarding, and the purpose is eternal.
Position
The Event Planner 3 position exists to oversee the planning of various small to large and executive level events by managing all planning, execution, follow-up, and evaluation of events onsite. This role supports the Planning Supervisor on extra-large events. It requires only general direction and works independently; unusual or complex problems are referred to the supervisor.
Essential Duties/Responsibilities Acts as a logistical lead in planning, execution, communication, and documentation of all assigned events ranging from small to large scale.
Assists the Working Supervisor to execute logistical plans that support goals and objectives for large and extra-large events.
Ensures all clients and event owners experience the highest level of care and communication throughout the planning and execution process.
Provides and maintains consistent, regular, comprehensive communication and documentation, including participation in relevant events, keeping calendars, event information, attendee lists and other event related information to Working Supervisor, clients, President’s office, and other executive offices.
Works effectively with various departments to ensure strong collaboration, partnerships, and successful events with prompt follow-through on tasks and quick responses to information requests.
Coordinates and leads meetings for all assigned events, including creating presentations and presenting ongoing event progress.
Develops detailed schedules and timelines in support of deadlines for assigned events, including setting due dates and ensuring completion by those dates.
Gathers and prepares all assigned event materials; sets up rooms or spaces according to the event plan.
Manages expenditures and income throughout the event planning process and creates final accounting at the conclusion of each event.
Facilitates contracting, purchasing, and invoicing processes with internal and external teams.
Assists the Working Supervisor in people management of key points of contact for large and extra-large events as needed.
Manages post-event communication, debriefs, and documentation archival for all assigned events.
Maintains regular communication of logistical status and reporting for all assigned events to Working Supervisor and Events Manager.
Assists Supervisor in managing the event calendar and coordinating with the event production and operations team to review and execute on-site event requests.
Assists and acts as backup for Working Supervisor on event calendar management.
Develops and implements organizational plans for inventory and event spaces.
Ensures data accuracy on the event database and supports the Working Supervisor in creating reports.
Supports the Working Supervisor on monthly and annual reporting on general event data.
Ensures all financial reports pertaining to assigned events are completed and submitted within specified timelines.
Researches, analyzes, and understands data of event trends and best practices related to event planning, execution, and overall experience.
Acts as a subject matter expert for the event management system, including building and maintaining registration sites as well as post-event documentation.
Prepares appropriate FAQs for events as needed.
Represents the Events Department on cross-functional teams to ensure successful events.
Other Duties/Responsibilities Assists and supports other Event Planners and Supervisor as needed.
Performs general office duties such as filing, typing, data entry.
Performs other duties as assigned.
Managerial Breadth/Scope of Job May act as volunteer coordinator for large and extra-large events.
Working Environment/Physical Requirements Office and onsite/offsite venue environment.
Must be able to pass a Post Offer Prehire Physical exam.
May travel within the continental United States.
May be required to work occasional weekends and overtime.
Must be able to stand and walk for extended periods of time – up to 16 hours.
Lifting and carrying up to 50 lbs. on a consistent basis.
Ability to push up to 100 lbs. on a consistent basis.
Requires repetitive tasks/motions, good eye-hand-foot coordination, good manual dexterity, and ability to distinguish colors.
Must be able to hear alarms/phone and voice mail messages/normal speaking voices.
Job Qualifications/Requirements Character/Spiritual: Exemplifies Ephesians 5:1-2, “Therefore be imitators of God as dear children and walk in love, as Christ also has loved us and given Himself for us…”
Pursues the Great Commission given by Jesus Christ in Matthew 28:19-20, “Go therefore and make disciples of all the nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, teaching them to observe all things that I have commanded you; and lo, I am with you always, even to the end of the age.”
Is a consistent witness for Jesus Christ; maintains a courteous, Christ-like attitude in dealing with people within and outside of Focus; upholds the Standard of Moral Conduct and Statement of Faith; upholds Focus on the Family's ministry in prayer.
Prays personally for Focus on the Family’s staff and constituents and may occasionally lead in a public prayer.
Engages in Christian ministry.
Demonstrates behaviors aligned with Focus on the Family’s core values.
Personal Characteristics:
Humble, good work ethic, upbeat can-do attitude, approachable.
Proactive, takes initiative, team player, customer service oriented, considerate of others, teachable nature, adaptable.
Well-developed social skills.
Emotionally resilient and capable of handling pressure and rejection without inappropriate disappointment of personal reproach.
Creates favorable impression in terms of appropriate attire, appearance, behavior, and attitude.
Convincing, persuasive, and credible, able to impress favorably and win long-term confidence and trust.
Knowledge/Experience:
Bachelor’s degree in Hospitality Management, Marketing, Communications, Business, or related field preferred.
2-4 years of experience planning and implementing events, conferences, seminars, retreats, or related activities.
Experience in some area of service industry required.
Experience in the hospitality industry a plus.
Knowledge of Focus on the Family mission, philosophy, values, and objectives.
Experience with negotiating contracts, teams, interdepartmental communication.
Skills, Abilities, and Special Talents/Gifts:
Requires significant interaction with high-net-worth donors and executives.
Excellent interpersonal skills and the ability to interact with all types of personalities.
Strong planning and organizational skills.
Ability to communicate effectively and tactfully at all levels (verbal and written).
Ability to handle multiple projects and meet strict deadlines.
Strong attention to detail and accuracy.
Ability to solve problems in a crisis.
Ability to be flexible and handle stress of constantly changing priorities and demands.
Ability to handle confidential information with the utmost discretion.
Highly proficient in Office 365, MS Word, MS Excel (Pivot Tables, spreadsheets, and data management).
Must pass the data management test (Word, Excel, and PowerPoint).
Stewardship Requirements:
In cooperation with meeting owner’s leadership, is responsible for all assigned event budgets.
Compensation & Benefits
Pay Range: $20.00 to $23.00 / hour.
Application Materials Required: Cover Letter, Resume/CV.
Colorado Residents: You may redact age-identifying information in materials submitted. You will not be penalized for redacting this information.
Application Materials Instructions: Identify job-specific minimum qualifications in your cover letter and ensure your resume includes relevant experience. To apply, submit: 1) a current resume, 2) a cover letter that specifically addresses the job requirements and outlines qualifications.
Focus on the Family offers a benefits package. Details are provided in the posting and governing plan documents.
Timeline & Posting Details
Tentative Search Timeline: Priority will be given to applications submitted by January 15, 2026. The posting remains open until filled. Potential start date: February 2, 2026.
Posting date: January 5, 2026
Un-posting date: ongoing until filled
Posting contact email: job@fotf.org
Helping Families Thrive in Christ! Focus on the Family is a 501c3 Christian Non-Profit Ministry.
#J-18808-Ljbffr