Administrative Assistant Job at Indianapolis Staffing in Indianapolis

Front Desk Administrative Assistant

Our client is seeking a polished and welcoming front desk administrative assistant to support daily office operations. This individual will serve as the first point of contact for visitors and employees, ensuring a smooth, organized, and professional in-office experience. The ideal candidate brings strong hospitality skills, attention to detail, and a proactive approach to administrative support.

Key responsibilities include:

• Front desk & visitor management: Greet and check in visitors, maintain a polished reception area, manage incoming calls, and ensure all guests receive a warm and professional experience.
• Office operations: Oversee daily office needs including ordering and replenishing supplies, coordinating mail and package deliveries, maintaining shared spaces, and ensuring the office remains organized and presentable.
• Meeting & event support: Manage conference room scheduling, prep meeting spaces, coordinate catering, assist with team events, and support office gatherings to ensure smooth execution.
• Employee experience: Assist with new hire onboarding by preparing workspaces, coordinating access, and supporting culture-related initiatives and internal events.
• Administrative support: Handle expense reports, prepare documents and correspondence, book travel arrangements, and support leadership with general administrative tasks as needed.
• Vendor & facilities coordination: Serve as the point of contact for building management, external vendors, and service providers to address facility needs and office maintenance.
• Technology & troubleshooting: Provide basic support for office technology, including conference room equipment and Wi-Fi issues, escalating to IT partners when needed.

Requirements:

• 2+ years of experience in hospitality, office coordination, or administrative support.
• Highly proficient in Microsoft Word, Excel, and PowerPoint.
• A hospitality-first mindset with exceptional interpersonal and communication skills.
• High attention to detail with the ability to multi-task in a fast-paced environment.
• Strong organizational skills and proactive, service-oriented approach.

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