Virginia's Community College System
Administrative Assistant - Workforce Development
Virginia's Community College System, Richmond, Virginia, United States, 23214
Piedmont Virginia Community College (PVCC) is a public, open access institution of higher education in the Virginia Community College System whose main campus is located in Charlottesville, Virginia. This college provides quality, accessible, and affordable educational opportunities for the residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa, and Nelson.
Position Title Administrative Assistant, Workforce Development (Part-time)
Department Workforce Development and Corporate Partnerships
Employment Type Part-time (29 hours or less per week, on-site; non-benefited)
Position Purpose The Workforce Development Division at Piedmont Virginia Community College seeks a highly organized, innovative, and collaborative individual to provide administrative and office support to the Executive Director of Workforce and assist with the daily operations of the division.
Duties And Responsibilities
Provide clerical and reception support, including receiving visitors by phone or in-person, responding to basic inquiries, directing complex questions, maintaining office supplies and equipment, and taking minutes in meetings
Assist the Executive Director of Workforce with relevant tasks as necessary
Coordinate appointments and meetings for division leadership, manage the daily calendar of the Executive Director, and disseminate agendas
Collect and store course syllabi, manage online room requests for Main Building, operate the division copier, orient faculty to the machine, and submit building maintenance requests to the Building and Grounds Department
Ensure course book/material orders are submitted for purchasing by due dates and obtain desk copies/publisher site access for faculty
Collaborate with the executive director, director, and program managers on preparing course schedules and entering them accurately into the student information system (SIS)
Ensure program webpages are accurate and up to date, post Workforce division announcements on PVCC systems, manage bulletin boards and the division newsletter, and post faculty awards on the internal PVCC eNews publication
Order supplies and equipment for the division office via the Ariba electronic ordering system (eVa)
Comply with the rules and regulations of the State Procurement Manual and the college purchasing office
Assist with issues concerning all instructional programs and serve as liaison with college IT for the SIS, webpage, and with Building and Grounds for maintenance issues
Provide office staffing/coverage, consistently working 29 hours per week within the specified hours
Special Assignments May be required to perform other duties as assigned or to assist the agency or state government in the event of an emergency declaration by the Governor.
Required Qualifications (KSA's)
Proficient keyboarding and data entry skills with a high level of accuracy
Working knowledge of word processing, spreadsheet, and related office software used to create and format professional documents
Experience operating standard office equipment, including copiers and duplicating machines
Strong organizational skills, including the ability to maintain records, track assignments, and manage files efficiently
Ability to handle multiple projects concurrently while meeting deadlines
Capacity to follow guidance and coordinate work with multiple supervisors or stakeholders
Skill in prioritizing tasks based on urgency, deadlines, and operational needs
Effective customer service skills, including professional communication with internal and external customers
Ability to work collaboratively with others in a team-oriented or training-focused environment
Additional Considerations
Training or coursework in administrative support, business operations, or a related field, or equivalent combination of education and experience
Experience in front-facing or client-serving roles requiring frequent interaction with the public or internal customers
Experience working in a community college environment or within the Virginia Community College System (VCCS)
Experience using enterprise or financial management systems such as Emburse, eVA, and PeopleSoft
Posting and Contact Information Posting Number: WGE_2938P Recruitment Type: General Public - G Number of Vacancies: 1 Position End Date (if temporary): 01/08/2026 Job Open Date: 01/08/2026 Job Close Date: 01/26/2026 Agency Website: pvcc.edu Contact Name: [Name] Email: [Email] Phone Number: [Phone]
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. Candidates will need to provide their AHP Letter (formerly called a Certificate of Disability) from the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP with an AHP Letter.
Additional Information: Background Check Statement Disclaimer – The selected candidate’s offer is contingent upon a criminal background investigation, including fingerprint checks, local agency checks, employment verification, verification of education, credit checks, and possibly the Commonwealth’s Statement of Economic Interest.
EEO Statement – The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement – The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Act (ADA and ADAAA), providing reasonable accommodations to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement – VCCS uses E-Verify to check employee eligibility to work in the United States. Candidates will be required to complete an I-9 form and provide documentation of identity for employment purposes.
Quicklink for Posting: https://jobs.vccs.edu/postings/92003
#J-18808-Ljbffr
Position Title Administrative Assistant, Workforce Development (Part-time)
Department Workforce Development and Corporate Partnerships
Employment Type Part-time (29 hours or less per week, on-site; non-benefited)
Position Purpose The Workforce Development Division at Piedmont Virginia Community College seeks a highly organized, innovative, and collaborative individual to provide administrative and office support to the Executive Director of Workforce and assist with the daily operations of the division.
Duties And Responsibilities
Provide clerical and reception support, including receiving visitors by phone or in-person, responding to basic inquiries, directing complex questions, maintaining office supplies and equipment, and taking minutes in meetings
Assist the Executive Director of Workforce with relevant tasks as necessary
Coordinate appointments and meetings for division leadership, manage the daily calendar of the Executive Director, and disseminate agendas
Collect and store course syllabi, manage online room requests for Main Building, operate the division copier, orient faculty to the machine, and submit building maintenance requests to the Building and Grounds Department
Ensure course book/material orders are submitted for purchasing by due dates and obtain desk copies/publisher site access for faculty
Collaborate with the executive director, director, and program managers on preparing course schedules and entering them accurately into the student information system (SIS)
Ensure program webpages are accurate and up to date, post Workforce division announcements on PVCC systems, manage bulletin boards and the division newsletter, and post faculty awards on the internal PVCC eNews publication
Order supplies and equipment for the division office via the Ariba electronic ordering system (eVa)
Comply with the rules and regulations of the State Procurement Manual and the college purchasing office
Assist with issues concerning all instructional programs and serve as liaison with college IT for the SIS, webpage, and with Building and Grounds for maintenance issues
Provide office staffing/coverage, consistently working 29 hours per week within the specified hours
Special Assignments May be required to perform other duties as assigned or to assist the agency or state government in the event of an emergency declaration by the Governor.
Required Qualifications (KSA's)
Proficient keyboarding and data entry skills with a high level of accuracy
Working knowledge of word processing, spreadsheet, and related office software used to create and format professional documents
Experience operating standard office equipment, including copiers and duplicating machines
Strong organizational skills, including the ability to maintain records, track assignments, and manage files efficiently
Ability to handle multiple projects concurrently while meeting deadlines
Capacity to follow guidance and coordinate work with multiple supervisors or stakeholders
Skill in prioritizing tasks based on urgency, deadlines, and operational needs
Effective customer service skills, including professional communication with internal and external customers
Ability to work collaboratively with others in a team-oriented or training-focused environment
Additional Considerations
Training or coursework in administrative support, business operations, or a related field, or equivalent combination of education and experience
Experience in front-facing or client-serving roles requiring frequent interaction with the public or internal customers
Experience working in a community college environment or within the Virginia Community College System (VCCS)
Experience using enterprise or financial management systems such as Emburse, eVA, and PeopleSoft
Posting and Contact Information Posting Number: WGE_2938P Recruitment Type: General Public - G Number of Vacancies: 1 Position End Date (if temporary): 01/08/2026 Job Open Date: 01/08/2026 Job Close Date: 01/26/2026 Agency Website: pvcc.edu Contact Name: [Name] Email: [Email] Phone Number: [Phone]
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. Candidates will need to provide their AHP Letter (formerly called a Certificate of Disability) from the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP with an AHP Letter.
Additional Information: Background Check Statement Disclaimer – The selected candidate’s offer is contingent upon a criminal background investigation, including fingerprint checks, local agency checks, employment verification, verification of education, credit checks, and possibly the Commonwealth’s Statement of Economic Interest.
EEO Statement – The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement – The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Act (ADA and ADAAA), providing reasonable accommodations to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement – VCCS uses E-Verify to check employee eligibility to work in the United States. Candidates will be required to complete an I-9 form and provide documentation of identity for employment purposes.
Quicklink for Posting: https://jobs.vccs.edu/postings/92003
#J-18808-Ljbffr