Caltrans District 3
ACCOUNTING OFFICER (SPECIALIST)
Caltrans District 3, Sacramento, California, United States, 95828
Accounting Officer (Specialist)
California Highway Patrol, Fiscal Management Section
601 North 7th Street, Sacramento, CA 95811
Job Code #: JC-503720 | Position #: 388-071-4546-720
Salary: $5,266.00 - $6,591.00 per month
Work Location: Sacramento County, In Office | Job Type: Permanent, Full Time
Responsibilities
Using the Financial Information System for California (FI$Cal), create vouchers for the most complex payments that may include purchase orders, contracts, rents, direct transfers, and settlements.
Verify invoices for accuracy, proper authority, and approvals. Make payments in accordance with the California Prompt Payment Act, State Administrative Manual, State Controller's Office (SCO), Board of Control, and all applicable rules, regulations, and departmental procedures.
Validate charges on supplier invoices against purchase orders, ensuring appropriate approvals; identify issues in goods and/or services received.
Identify payment errors or inaccuracies, notify suppliers and program staff, and follow up to ensure charges were corrected on subsequent invoices.
Ensure invoices are coded correctly; if there is one contract for multiple areas, ensure that the allocated amount for each area is not overexpend; research and reconcile variances between contract accounting records and independent payment logs; ensure that contract payment amounts reflect the latest rates; maintain and review payment and transaction histories to ensure cumulative payments do not exceed contracted authority; provide necessary documentation to SCO.
Create vouchers in FI$Cal for the Office Revolving Fund (ORF) as requested; ensure ORF is replenished timely and in accordance with State laws, rules, and regulations; communicate with area and division offices to acquire appropriate documentation for revolving fund replenishment.
Review and approve Procurement-card vouchers created through the voucher build process; monitor and correct any voucher build errors; create new petty cash and change funds and replenish them through voucher creation.
Research and provide information, assistance, necessary action and correspondence to various levels of departmental staff, suppliers, and control agencies; respond to financial information requests from Department managers via email and phone; prepare dispute notifications and stop payment requests; determine cause of overpayment and appropriate action to recoup duplicate payments; work with vendors to recover overpayments and ensure payments are coded correctly to abate funds.
Assist other accounts payable staff in resolving issues and providing guidance; assist in training new staff.
Answer accounts payable unit’s mainline phone; sort and distribute incoming mail on a rotational basis.
Using FI$Cal, create new suppliers; update current supplier information as needed (address or name changes); work with suppliers to obtain necessary information to pay the supplier.
Perform other duties within the scope of the classification as assigned.
Qualifications
Knowledge of accounting.
Excellent customer service communication skills.
Ability to maintain a workload with few errors and prioritize tasks.
Flexibility with meeting the needs of the Department.
Excellent computer skills and familiarity with Excel and Word.
Ability to work with others at all levels internally and externally.
Excellent attendance, dependability and reliability.
FI$Cal experience.
Minimum Requirements Minimum Requirements are detailed in the Class Specification. See Class Specification for details.
Special Requirements
The position requires a background investigation clearance prior to being hired.
Possession of Minimum Qualifications will be verified before appointment; for education qualifications, include unofficial transcripts/diploma for initial review. Original diplomas or official, sealed transcripts will be required before the start date. Applicants with foreign transcripts/degree must provide a third‑party transcript/degree credential evaluation indicating the number of units to which the foreign coursework is equivalent.
Benefits Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, ATM, on‑site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River. Benefit information can be found on the CalHR website and the CalPERS website.
Application Instructions
Complete application package must be received or postmarked by the final filing date: 1/19/2026.
Requirements: Current version of State Examination/Employment Application STD Form 678 (or electronic state employment application), resume optional, criminal record supplemental questionnaire.
Submit electronically via CalCareer account at www.CalCareers.ca.gov. Hard copy application package may be mailed to: California Highway Patrol, 052/Selection Standards and Examinations, Attn: Naoka Iwaya, P.O. Box 942898, Sacramento, CA 94298-0001.
Drop‑off address: California Highway Patrol, 052/Selection Standards and Examinations, Classifications and Hiring, 601 North 7th Street, Sacramento, CA 95811, 08:00 AM‑05:00 PM.
Applicants requiring reasonable accommodations for the hiring interview must request accommodations at time of contact. Questions may be directed to the EEO contact listed below.
All required documents must be included; missing documents may result in not being considered.
Equal Employment Opportunity The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug‑free workplace. Any applicant for state employment will be expected to behave in accordance with this objective.
EEO Contact Equal Opportunity & Access Section (916) 843‑3190 eoas@chp.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) (TTY is a Telecommunications Device for the Deaf and is reachable only from phones equipped with a TTY Device).
Additional Information Applicants who fail to submit a completed state application may not be considered. Applicants must not include confidential information such as Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, age, or the Equal Employment Opportunity page on any documents.
Other To obtain list eligibility, you will need to take and pass an examination for the classification to establish list eligibility prior to a job offer. Search for an examination at: https://calcareers.ca.gov/CalHRPublic/Search/ExamSearch.aspx
Equal Opportunity Employer statement – State of California is an equal opportunity employer.
Seniority level
Entry level
Employment type
Full time
Job function
Accounting / Auditing and Finance
Government Administration
Referrals increase your chances of interviewing at Caltrans District 3 by 2x
#J-18808-Ljbffr
California Highway Patrol, Fiscal Management Section
601 North 7th Street, Sacramento, CA 95811
Job Code #: JC-503720 | Position #: 388-071-4546-720
Salary: $5,266.00 - $6,591.00 per month
Work Location: Sacramento County, In Office | Job Type: Permanent, Full Time
Responsibilities
Using the Financial Information System for California (FI$Cal), create vouchers for the most complex payments that may include purchase orders, contracts, rents, direct transfers, and settlements.
Verify invoices for accuracy, proper authority, and approvals. Make payments in accordance with the California Prompt Payment Act, State Administrative Manual, State Controller's Office (SCO), Board of Control, and all applicable rules, regulations, and departmental procedures.
Validate charges on supplier invoices against purchase orders, ensuring appropriate approvals; identify issues in goods and/or services received.
Identify payment errors or inaccuracies, notify suppliers and program staff, and follow up to ensure charges were corrected on subsequent invoices.
Ensure invoices are coded correctly; if there is one contract for multiple areas, ensure that the allocated amount for each area is not overexpend; research and reconcile variances between contract accounting records and independent payment logs; ensure that contract payment amounts reflect the latest rates; maintain and review payment and transaction histories to ensure cumulative payments do not exceed contracted authority; provide necessary documentation to SCO.
Create vouchers in FI$Cal for the Office Revolving Fund (ORF) as requested; ensure ORF is replenished timely and in accordance with State laws, rules, and regulations; communicate with area and division offices to acquire appropriate documentation for revolving fund replenishment.
Review and approve Procurement-card vouchers created through the voucher build process; monitor and correct any voucher build errors; create new petty cash and change funds and replenish them through voucher creation.
Research and provide information, assistance, necessary action and correspondence to various levels of departmental staff, suppliers, and control agencies; respond to financial information requests from Department managers via email and phone; prepare dispute notifications and stop payment requests; determine cause of overpayment and appropriate action to recoup duplicate payments; work with vendors to recover overpayments and ensure payments are coded correctly to abate funds.
Assist other accounts payable staff in resolving issues and providing guidance; assist in training new staff.
Answer accounts payable unit’s mainline phone; sort and distribute incoming mail on a rotational basis.
Using FI$Cal, create new suppliers; update current supplier information as needed (address or name changes); work with suppliers to obtain necessary information to pay the supplier.
Perform other duties within the scope of the classification as assigned.
Qualifications
Knowledge of accounting.
Excellent customer service communication skills.
Ability to maintain a workload with few errors and prioritize tasks.
Flexibility with meeting the needs of the Department.
Excellent computer skills and familiarity with Excel and Word.
Ability to work with others at all levels internally and externally.
Excellent attendance, dependability and reliability.
FI$Cal experience.
Minimum Requirements Minimum Requirements are detailed in the Class Specification. See Class Specification for details.
Special Requirements
The position requires a background investigation clearance prior to being hired.
Possession of Minimum Qualifications will be verified before appointment; for education qualifications, include unofficial transcripts/diploma for initial review. Original diplomas or official, sealed transcripts will be required before the start date. Applicants with foreign transcripts/degree must provide a third‑party transcript/degree credential evaluation indicating the number of units to which the foreign coursework is equivalent.
Benefits Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, ATM, on‑site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River. Benefit information can be found on the CalHR website and the CalPERS website.
Application Instructions
Complete application package must be received or postmarked by the final filing date: 1/19/2026.
Requirements: Current version of State Examination/Employment Application STD Form 678 (or electronic state employment application), resume optional, criminal record supplemental questionnaire.
Submit electronically via CalCareer account at www.CalCareers.ca.gov. Hard copy application package may be mailed to: California Highway Patrol, 052/Selection Standards and Examinations, Attn: Naoka Iwaya, P.O. Box 942898, Sacramento, CA 94298-0001.
Drop‑off address: California Highway Patrol, 052/Selection Standards and Examinations, Classifications and Hiring, 601 North 7th Street, Sacramento, CA 95811, 08:00 AM‑05:00 PM.
Applicants requiring reasonable accommodations for the hiring interview must request accommodations at time of contact. Questions may be directed to the EEO contact listed below.
All required documents must be included; missing documents may result in not being considered.
Equal Employment Opportunity The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug‑free workplace. Any applicant for state employment will be expected to behave in accordance with this objective.
EEO Contact Equal Opportunity & Access Section (916) 843‑3190 eoas@chp.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) (TTY is a Telecommunications Device for the Deaf and is reachable only from phones equipped with a TTY Device).
Additional Information Applicants who fail to submit a completed state application may not be considered. Applicants must not include confidential information such as Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, age, or the Equal Employment Opportunity page on any documents.
Other To obtain list eligibility, you will need to take and pass an examination for the classification to establish list eligibility prior to a job offer. Search for an examination at: https://calcareers.ca.gov/CalHRPublic/Search/ExamSearch.aspx
Equal Opportunity Employer statement – State of California is an equal opportunity employer.
Seniority level
Entry level
Employment type
Full time
Job function
Accounting / Auditing and Finance
Government Administration
Referrals increase your chances of interviewing at Caltrans District 3 by 2x
#J-18808-Ljbffr