State of Washington
Local Payroll Liaison | Fiscal Analyst 1
State of Washington, Aberdeen, Washington, United States, 98520
Fiscal Analyst 1
Full Time | Permanent
Location: Stafford Creek Corrections Center | Aberdeen, WA
Salary Range: $4,735- $6,356 Monthly
This position is represented by the Teamsters 117 Bargaining Unit.
The candidate of choice must be comfortable working in a Prison environment as you will be required to work in facility daily.
The Washington State Department of Corrections is seeking a highly motivated and qualified numbers guru to join the Stafford Creek Corrections Center (SCCC) Business Services team as a
Fiscal Analyst 1
(FA1)! The goal of this position is to provide positive customer service and payroll services to employees working at Stafford Creek Corrections Center.
As a Fiscal Analyst 1 (FA1), you will support the four main strategic goals of the agency including maintaining core correctional operations, focusing on the workforce, increasing successful reentry of offenders to communities, and Improve business practices and performance. Core correctional operations are maintained through accurate payroll, ensuring that the fiscal needs of department staff are met.
You will be responsible for maintaining a positive and respectful workplace climate within business services and for ethical, fair and sound employee conduct. The goal is to support a work environment that promotes successful, satisfied, healthy and productive employees. The candidate of choice will contribute to offender reentry by ensuring accurate and timely payroll for department staff who support this endeavor.
This position is responsible for effective, accurate and timely management of payroll and benefits administration, also being responsible for effective stewardship of agency resources, being transparent and accountable in the performance of its duties.
A completed application packet will include:
A cover letter regarding your interest for this position with our agency
A detailed resume
Three professional references (must be of supervisor capacity)
We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.
As a Fiscal Analyst 1, some of your duties will include:
Ensuring payroll data is accurately recorded and employees paychecks are timely and correct which could look like:
Completing the duties listed on the Bi-Monthly ATLAS Payroll Checklist (custody) and the standardized processes provided by HQ payroll for the requested areas of responsibility
Reporting any overpayments promptly to the HQ Payroll Unit for collections
Maintaining and monitoring payroll systems
Reconciling payroll reports
Using ATLAS and/or HRMS reports, ensure proper allocations for time worked
Analyzing and correcting discrepancies
Reviewing and assessing overtime and leave reports for reasonableness, investigating and resolving issues
Analyzing leave reports to ensure the correct leave type is appropriately applied
Correcting or adjusting balances as needed
Analyzing holiday premiums, resolve discrepancies and correct system entries
Interpreting and applying rules associated with leave usage to leave slips received and ATLAS leave entries
Coordinating Payroll Benefits
Other duties as assigned
What we need (required qualifications):
High School Diploma or GED
Completion of Accounting 201 from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent within the six months from date of hire
Analytical Ability – Possesses the logical, analytical abilities to review agency policy and apply concepts to the interpretation of payroll data to ensure accurate payroll processing.
Problem Solving – Ability to use analytical and problem-solving skills to review information and determine an appropriate solution. Information would include; timekeeping information, payroll data, and HRMS system information, CBA, WAC, and Agency Policy.
Knowledge of Collective Bargaining Agreement – Maintain a thorough, accurate and detailed understanding of the applicable Collective Bargaining Agreements, WAS rules, and Agency Policy as they relate to compensation, leave reporting and scheduling.
Knowledge of HRMS – Intermediate level knowledge and expertise in HRMS Timekeeping related functions necessary to perform the essential functions of a facility timekeeper.
Knowledge of ATLAS – Intermediate level knowledge in the payroll timekeeping functionality of ATLAS. Good understanding of the staffing functionality as it interfaces or influences the accuracy of payroll timekeeping.
Knowledge of AFRS, Enterprise Reporting and Toolbox – Entry level knowledge and expertise in systems functionality.
Employee Handbook – Maintain a thorough understanding and consistently follow Department expectations as outlined in the DOC Employee Handbook.
Work Environment Awareness – When working in any area of the facility, assume responsibility for the first stage of safety in a prison environment by being consciously aware of your surroundings including exits, entrances, staff backup and offender numbers and locations. Report safety issues as they are discovered to your supervisor.
What will make your application stand out (preferred qualifications):
One year of relevant experience
Relevant experience is defined as Fiscal Technician 2 or above level work
A business focused Bachelor’s degree from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent, with minimum 20 accounting credits to include Accounting 201, 202, 203 and Governmental Accounting
Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
Important Notes:
This recruitment may be utilized to fill more than one position.
Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.
If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. Please note: Phone number AND email address are required for all professional references.
A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
Telework Details This position may be allocated for telework. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.
What We Offer: As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.
Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
Remote/telework/flexible schedules (depending on position)
Up to 25 paid vacation days a year
8 hours of paid sick leave per month
12 paid holidays a year
Generous retirement plan
Flex Spending Accounts
Dependent Care Assistance
Deferred Compensation and so much more!
PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems web site.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email mackenzie.conley@doc1.wa.gov or call us at 509-630-9160. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
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Location: Stafford Creek Corrections Center | Aberdeen, WA
Salary Range: $4,735- $6,356 Monthly
This position is represented by the Teamsters 117 Bargaining Unit.
The candidate of choice must be comfortable working in a Prison environment as you will be required to work in facility daily.
The Washington State Department of Corrections is seeking a highly motivated and qualified numbers guru to join the Stafford Creek Corrections Center (SCCC) Business Services team as a
Fiscal Analyst 1
(FA1)! The goal of this position is to provide positive customer service and payroll services to employees working at Stafford Creek Corrections Center.
As a Fiscal Analyst 1 (FA1), you will support the four main strategic goals of the agency including maintaining core correctional operations, focusing on the workforce, increasing successful reentry of offenders to communities, and Improve business practices and performance. Core correctional operations are maintained through accurate payroll, ensuring that the fiscal needs of department staff are met.
You will be responsible for maintaining a positive and respectful workplace climate within business services and for ethical, fair and sound employee conduct. The goal is to support a work environment that promotes successful, satisfied, healthy and productive employees. The candidate of choice will contribute to offender reentry by ensuring accurate and timely payroll for department staff who support this endeavor.
This position is responsible for effective, accurate and timely management of payroll and benefits administration, also being responsible for effective stewardship of agency resources, being transparent and accountable in the performance of its duties.
A completed application packet will include:
A cover letter regarding your interest for this position with our agency
A detailed resume
Three professional references (must be of supervisor capacity)
We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.
As a Fiscal Analyst 1, some of your duties will include:
Ensuring payroll data is accurately recorded and employees paychecks are timely and correct which could look like:
Completing the duties listed on the Bi-Monthly ATLAS Payroll Checklist (custody) and the standardized processes provided by HQ payroll for the requested areas of responsibility
Reporting any overpayments promptly to the HQ Payroll Unit for collections
Maintaining and monitoring payroll systems
Reconciling payroll reports
Using ATLAS and/or HRMS reports, ensure proper allocations for time worked
Analyzing and correcting discrepancies
Reviewing and assessing overtime and leave reports for reasonableness, investigating and resolving issues
Analyzing leave reports to ensure the correct leave type is appropriately applied
Correcting or adjusting balances as needed
Analyzing holiday premiums, resolve discrepancies and correct system entries
Interpreting and applying rules associated with leave usage to leave slips received and ATLAS leave entries
Coordinating Payroll Benefits
Other duties as assigned
What we need (required qualifications):
High School Diploma or GED
Completion of Accounting 201 from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent within the six months from date of hire
Analytical Ability – Possesses the logical, analytical abilities to review agency policy and apply concepts to the interpretation of payroll data to ensure accurate payroll processing.
Problem Solving – Ability to use analytical and problem-solving skills to review information and determine an appropriate solution. Information would include; timekeeping information, payroll data, and HRMS system information, CBA, WAC, and Agency Policy.
Knowledge of Collective Bargaining Agreement – Maintain a thorough, accurate and detailed understanding of the applicable Collective Bargaining Agreements, WAS rules, and Agency Policy as they relate to compensation, leave reporting and scheduling.
Knowledge of HRMS – Intermediate level knowledge and expertise in HRMS Timekeeping related functions necessary to perform the essential functions of a facility timekeeper.
Knowledge of ATLAS – Intermediate level knowledge in the payroll timekeeping functionality of ATLAS. Good understanding of the staffing functionality as it interfaces or influences the accuracy of payroll timekeeping.
Knowledge of AFRS, Enterprise Reporting and Toolbox – Entry level knowledge and expertise in systems functionality.
Employee Handbook – Maintain a thorough understanding and consistently follow Department expectations as outlined in the DOC Employee Handbook.
Work Environment Awareness – When working in any area of the facility, assume responsibility for the first stage of safety in a prison environment by being consciously aware of your surroundings including exits, entrances, staff backup and offender numbers and locations. Report safety issues as they are discovered to your supervisor.
What will make your application stand out (preferred qualifications):
One year of relevant experience
Relevant experience is defined as Fiscal Technician 2 or above level work
A business focused Bachelor’s degree from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent, with minimum 20 accounting credits to include Accounting 201, 202, 203 and Governmental Accounting
Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
Important Notes:
This recruitment may be utilized to fill more than one position.
Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.
If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. Please note: Phone number AND email address are required for all professional references.
A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
Telework Details This position may be allocated for telework. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.
What We Offer: As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.
Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
Remote/telework/flexible schedules (depending on position)
Up to 25 paid vacation days a year
8 hours of paid sick leave per month
12 paid holidays a year
Generous retirement plan
Flex Spending Accounts
Dependent Care Assistance
Deferred Compensation and so much more!
PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems web site.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email mackenzie.conley@doc1.wa.gov or call us at 509-630-9160. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
#J-18808-Ljbffr