Reed Smith LLP
Capital Markets/Matter Management Paralegal - (Hybrid Schedule)
Reed Smith LLP, Dallas, Texas, United States, 75215
Capital Markets/Matter Management Paralegal - (Hybrid Schedule)
Join to apply for the
Capital Markets/Matter Management Paralegal - (Hybrid Schedule)
role at
Reed Smith LLP .
Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long‑standing relationships and collaborative structure make us the go‑to partner for complex disputes, transactions and regulatory matters.
Position Summary Under general supervision, the individual in this role will act as both a senior paralegal and a matter manager, supporting partners and other lawyers in the capital markets practice area. This is a unique opportunity for a seasoned paralegal who also has matter management/coordination and project management experience. The position combines capital markets paralegal expertise with matter management and project coordination responsibilities, supporting complex securities transactions and facilitating smooth matter management across teams.
Job Duties and Responsibilities Capital Markets Paralegal Responsibilities
Assist attorneys with public and private capital market offerings, including IPOs, follow‑on offerings, private placements, and debt issuances.
Draft and manage offering documents, subscription agreements, indentures, and closing checklists.
Manage closing logistics by tracking signatures, coordinating deliverables, and preparing closing binders.
Consult with clients, underwriters, transfer agents, auditors, and other parties to facilitate smooth deal execution.
Prepare and file various SEC documents standard for capital market deals for clients.
Research and file Blue Sky and state securities law reports.
Manage due diligence processes and organize virtual data rooms.
Review and summarize offering documents, governance materials, financial statements, and disclosure schedules.
Conduct securities law and capital markets research using EDGAR, LexisNexis, and other databases.
Support ongoing public company compliance and reporting obligations.
Draft board resolutions, stockholder consents, officer certificates, and related corporate governance documents.
Maintain and update minute books and corporate records for public issuers.
Function as a liaison between attorneys, clients, and external service providers.
Provide guidance and training to junior paralegals and legal staff.
Coordinate workflows to ensure deadlines are met in fast‑paced capital markets transactions.
Matter & Project Management Responsibilities
Support client and matter intake processes, including conflict checks and engagement letter coordination.
Open, set up, and manage capital markets matters in the firm’s timekeeping and document management systems, ensuring correct coding and organization.
Track and report on matter progress, deadlines, and deliverables from initiation through closing, keeping attorneys, clients, and stakeholders informed.
Organize matter files, including transaction documents, closing binders, and adherence to archiving and retention policies.
Coordinate with billing, docketing, records, IT, and other internal teams to ensure data accuracy and compliance.
Provide administrative support to attorneys, including scheduling, correspondence, and deadline management.
Prepare and deliver status reports and project updates, including budget tracking and variance reporting where applicable.
Aid in defining project scope, timelines, roles, and responsibilities using project plans and checklists.
Collaborate across teams to manage communications, expectations, and resource allocation effectively.
Participate in after‑action reviews to support continuous improvement in client service and project delivery.
Help with onboarding and training staff on matter management processes and tools.
Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.
Requirements Education:
Undergraduate degree and paralegal certificate needed; candidate with comparable relevant experience in lieu of a paralegal certificate will be considered. Training in and/or concrete experience with aspects of legal project management is a plus.
Experience:
Paralegal with at least 7 years of experience, ideally with a background in corporate transactions, securities, and capital markets. Law firm experience preferred.
Skills
Strong knowledge of capital markets transactions, including securities offerings.
Proficient in SEC filings and compliance. Detail‑oriented with excellent organizational skills and the ability to prioritize and meet deadlines independently.
Effective and polished communicator with experience working alongside attorneys, clients, and regulators.
Proficient in legal research, document management, and EDGAR filing systems.
Maintains confidentiality and adapts well in fast‑paced environments.
Familiarity with corporate governance, due diligence, and securities regulations.
Other Supervisory Responsibilities:
None.
Equipment To Be Used:
Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.
Essential Job Functions
Manage multiple tasks and meet deadlines in a fast‑paced environment with strong prioritization and problem‑solving skills.
Analyze complex situations, identify key variables, and choose the most effective course of action.
Propose creative solutions and strategies to improve processes or resolve challenges.
Adapt to shifting priorities and changing work conditions, maintaining composure and resilience under pressure.
Make independent decisions and exercise discretion in evolving situations.
Communicate effectively, both verbally and in writing, with individuals at all organizational levels.
Maintain a customer‑focused mindset, delivering high‑quality service and solutions to internal and external stakeholders.
Build collaborative relationships and engage in constructive dialogue.
Proficient in technology, including relevant software applications and telecommunication tools.
Available to travel for meetings and training as needed and work extended hours, including evenings, weekends, and holidays, to meet project deadlines.
Working Conditions Works in a typical office setting. Often called upon to work overtime (generally after hours during the work week but occasionally on weekends). Willingness and ability to occasionally travel to off‑site locations. Must be in the office at a minimum of 4 days per week. May be required to work hours in excess of the normal daily schedule. The details of the weekly schedule will be discussed further with the direct supervisor.
Note:
This is a hybrid role requiring a minimum of four full days per week in the office. Specific scheduling details will be discussed with the direct supervisor. Occasional extended hours may be needed to meet business needs.
Pay Ranges This represents the presently‑anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on factors, including but not limited to location and experience.
Non‑exempt. Hourly wage range: $43.59 to $61.54, with an estimated annual compensation range of $85,000 to $120,000 based on expected hours.
Employee Benefits Overview
401(k) Retirement Plan
Medical Insurance
Health Savings Account (HSA)
Virtual Health Services
Dental Insurance
Vision Insurance
Accident Insurance
Hospital Indemnity Insurance
Critical Illness Insurance
Life Insurance
Short‑Term Disability Coverage
Long‑Term Disability Coverage
Flexible Spending Accounts (FSA)
Lyra Health Employee Assistance Program (EAP)
Paid Family Leave (for eligible Exempt and Non‑Exempt staff)
College Savings Plan
Transportation Benefit
Back‑up Child Care Services
College Coach Program
Pet Insurance
Paid Sick Time (for Exempt staff)
Paid Time Off (available to all full‑time, non‑temporary employees)
Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.
Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.
Qualified candidates only. No search firms.
#J-18808-Ljbffr
Capital Markets/Matter Management Paralegal - (Hybrid Schedule)
role at
Reed Smith LLP .
Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long‑standing relationships and collaborative structure make us the go‑to partner for complex disputes, transactions and regulatory matters.
Position Summary Under general supervision, the individual in this role will act as both a senior paralegal and a matter manager, supporting partners and other lawyers in the capital markets practice area. This is a unique opportunity for a seasoned paralegal who also has matter management/coordination and project management experience. The position combines capital markets paralegal expertise with matter management and project coordination responsibilities, supporting complex securities transactions and facilitating smooth matter management across teams.
Job Duties and Responsibilities Capital Markets Paralegal Responsibilities
Assist attorneys with public and private capital market offerings, including IPOs, follow‑on offerings, private placements, and debt issuances.
Draft and manage offering documents, subscription agreements, indentures, and closing checklists.
Manage closing logistics by tracking signatures, coordinating deliverables, and preparing closing binders.
Consult with clients, underwriters, transfer agents, auditors, and other parties to facilitate smooth deal execution.
Prepare and file various SEC documents standard for capital market deals for clients.
Research and file Blue Sky and state securities law reports.
Manage due diligence processes and organize virtual data rooms.
Review and summarize offering documents, governance materials, financial statements, and disclosure schedules.
Conduct securities law and capital markets research using EDGAR, LexisNexis, and other databases.
Support ongoing public company compliance and reporting obligations.
Draft board resolutions, stockholder consents, officer certificates, and related corporate governance documents.
Maintain and update minute books and corporate records for public issuers.
Function as a liaison between attorneys, clients, and external service providers.
Provide guidance and training to junior paralegals and legal staff.
Coordinate workflows to ensure deadlines are met in fast‑paced capital markets transactions.
Matter & Project Management Responsibilities
Support client and matter intake processes, including conflict checks and engagement letter coordination.
Open, set up, and manage capital markets matters in the firm’s timekeeping and document management systems, ensuring correct coding and organization.
Track and report on matter progress, deadlines, and deliverables from initiation through closing, keeping attorneys, clients, and stakeholders informed.
Organize matter files, including transaction documents, closing binders, and adherence to archiving and retention policies.
Coordinate with billing, docketing, records, IT, and other internal teams to ensure data accuracy and compliance.
Provide administrative support to attorneys, including scheduling, correspondence, and deadline management.
Prepare and deliver status reports and project updates, including budget tracking and variance reporting where applicable.
Aid in defining project scope, timelines, roles, and responsibilities using project plans and checklists.
Collaborate across teams to manage communications, expectations, and resource allocation effectively.
Participate in after‑action reviews to support continuous improvement in client service and project delivery.
Help with onboarding and training staff on matter management processes and tools.
Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.
Requirements Education:
Undergraduate degree and paralegal certificate needed; candidate with comparable relevant experience in lieu of a paralegal certificate will be considered. Training in and/or concrete experience with aspects of legal project management is a plus.
Experience:
Paralegal with at least 7 years of experience, ideally with a background in corporate transactions, securities, and capital markets. Law firm experience preferred.
Skills
Strong knowledge of capital markets transactions, including securities offerings.
Proficient in SEC filings and compliance. Detail‑oriented with excellent organizational skills and the ability to prioritize and meet deadlines independently.
Effective and polished communicator with experience working alongside attorneys, clients, and regulators.
Proficient in legal research, document management, and EDGAR filing systems.
Maintains confidentiality and adapts well in fast‑paced environments.
Familiarity with corporate governance, due diligence, and securities regulations.
Other Supervisory Responsibilities:
None.
Equipment To Be Used:
Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.
Essential Job Functions
Manage multiple tasks and meet deadlines in a fast‑paced environment with strong prioritization and problem‑solving skills.
Analyze complex situations, identify key variables, and choose the most effective course of action.
Propose creative solutions and strategies to improve processes or resolve challenges.
Adapt to shifting priorities and changing work conditions, maintaining composure and resilience under pressure.
Make independent decisions and exercise discretion in evolving situations.
Communicate effectively, both verbally and in writing, with individuals at all organizational levels.
Maintain a customer‑focused mindset, delivering high‑quality service and solutions to internal and external stakeholders.
Build collaborative relationships and engage in constructive dialogue.
Proficient in technology, including relevant software applications and telecommunication tools.
Available to travel for meetings and training as needed and work extended hours, including evenings, weekends, and holidays, to meet project deadlines.
Working Conditions Works in a typical office setting. Often called upon to work overtime (generally after hours during the work week but occasionally on weekends). Willingness and ability to occasionally travel to off‑site locations. Must be in the office at a minimum of 4 days per week. May be required to work hours in excess of the normal daily schedule. The details of the weekly schedule will be discussed further with the direct supervisor.
Note:
This is a hybrid role requiring a minimum of four full days per week in the office. Specific scheduling details will be discussed with the direct supervisor. Occasional extended hours may be needed to meet business needs.
Pay Ranges This represents the presently‑anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on factors, including but not limited to location and experience.
Non‑exempt. Hourly wage range: $43.59 to $61.54, with an estimated annual compensation range of $85,000 to $120,000 based on expected hours.
Employee Benefits Overview
401(k) Retirement Plan
Medical Insurance
Health Savings Account (HSA)
Virtual Health Services
Dental Insurance
Vision Insurance
Accident Insurance
Hospital Indemnity Insurance
Critical Illness Insurance
Life Insurance
Short‑Term Disability Coverage
Long‑Term Disability Coverage
Flexible Spending Accounts (FSA)
Lyra Health Employee Assistance Program (EAP)
Paid Family Leave (for eligible Exempt and Non‑Exempt staff)
College Savings Plan
Transportation Benefit
Back‑up Child Care Services
College Coach Program
Pet Insurance
Paid Sick Time (for Exempt staff)
Paid Time Off (available to all full‑time, non‑temporary employees)
Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.
Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.
Qualified candidates only. No search firms.
#J-18808-Ljbffr