Ambassador Personnel, Inc. [Charlotte, NC]
Accounts Payable Clerk
Ambassador Personnel, Inc. [Charlotte, NC], Charlotte, North Carolina, United States, 28245
Job Description
Ambassador is seeking a full-time Accounts Payable Specialist for a client in the Charlotte area. The Accounts Payable Specialist is responsible for processing vendor invoices, managing payments, and maintaining accurate financial records. This role will also serve as a backup for both the phone system and Accounts Receivable functions as needed. The ideal candidate has solid accounting experience, excellent attention to detail, and a willingness to assist wherever needed.
Key Responsibilities
Process and verify vendor invoices and expense reports for accuracy and proper authorization.
Match purchase orders, invoices, and packing slips to ensure correct pricing and quantities.
Prepare and process check runs, ACH payments, and wire transfers in a timely manner.
Maintain vendor files and ensure W‑9 and 1099 compliance.
Reconcile vendor statements and resolve discrepancies promptly.
Assist with month‑end and year‑end closing processes.
Serve as backup for Accounts Receivable functions, including posting payments and assisting with customer inquiries.
Serve as backup for the main phone system, answering calls and directing them appropriately.
Collaborate with team members across departments to ensure smooth financial operations.
Support other accounting and administrative tasks as assigned.
Qualifications
Accounting experience required (Accounts Payable or general accounting background preferred).
Experience using SAP is preferred but not required — training will be provided.
Strong attention to detail and organizational skills.
Ability to manage multiple priorities and meet deadlines.
Proficient in Microsoft Office (especially Excel and Outlook).
Excellent communication and interpersonal skills.
A team player with a positive attitude and willingness to help wherever needed.
Ambassador Personnel, Inc. is an Equal Opportunity Employer. We do not discriminate based on race, color, national origin, religion, sex, disability status, protected veteran status, gender identity, or any other attribute protected by law.
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Key Responsibilities
Process and verify vendor invoices and expense reports for accuracy and proper authorization.
Match purchase orders, invoices, and packing slips to ensure correct pricing and quantities.
Prepare and process check runs, ACH payments, and wire transfers in a timely manner.
Maintain vendor files and ensure W‑9 and 1099 compliance.
Reconcile vendor statements and resolve discrepancies promptly.
Assist with month‑end and year‑end closing processes.
Serve as backup for Accounts Receivable functions, including posting payments and assisting with customer inquiries.
Serve as backup for the main phone system, answering calls and directing them appropriately.
Collaborate with team members across departments to ensure smooth financial operations.
Support other accounting and administrative tasks as assigned.
Qualifications
Accounting experience required (Accounts Payable or general accounting background preferred).
Experience using SAP is preferred but not required — training will be provided.
Strong attention to detail and organizational skills.
Ability to manage multiple priorities and meet deadlines.
Proficient in Microsoft Office (especially Excel and Outlook).
Excellent communication and interpersonal skills.
A team player with a positive attitude and willingness to help wherever needed.
Ambassador Personnel, Inc. is an Equal Opportunity Employer. We do not discriminate based on race, color, national origin, religion, sex, disability status, protected veteran status, gender identity, or any other attribute protected by law.
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