MHiPros
Location: Corona, California (In-Office/From Home/Hybrid)
Compensation: $18/hr-$24/hr, DOE
Growth Opportunity: Clear advancement to Specialist role with increased compensation
Position Overview We are a nationwide services and project-based company seeking a highly organized Administrative & Financial Support Coordinator to assist with financial operations, project cost tracking, and internal administrative support.
This role is ideal for someone who enjoys working with numbers, systems, and processes, and who wants to grow with the company.
You will work closely with company leadership, accounting partners, field technicians, and sales staff to ensure financial accuracy, project profitability tracking, and smooth internal operations.
Key Responsibilities
Assist with QuickBooks management, including:
Customer invoicing and payment tracking (A/R)
Vendor bill processing and payment tracking (A/P)
Ensure transactions are properly recorded and allocated
Maintain organized financial records and documentation
Coordinate with external accountants and tax professionals.
Tax & Compliance Administration
Track and assist with sales tax reporting across multiple states and counties
Maintain tax‑exempt certificates
Monitor filing schedules (quarterly, semi‑annual, etc.) to ensure compliance
Manage and produce all tax transactions and reports
Project Costing & Profitability Tracking
Materials and supplier invoices
Receipts and job‑related expenses
Labor hours (field and shop)
Ensure all costs are accurately assigned to the correct project
Assist in preparing project profitability reports
Log project duration and labor time for performance analysis
Labor & Scheduling Support
Track and allocate technician and shop labor hours by project
Assist management in monitoring field schedules and job assignments
Ensure labor time (field, shop, fabrication, prep) is properly recorded
Purchasing & Invoicing
Create and send purchase orders
Create, send and manage invoices
Track and pay vendor invoices
Administrative & Internal Support
Support company leadership with administrative tasks and reporting
Assist sales and operations teams with documentation, tracking, and follow‑ups
Communicate with suppliers regarding purchasing, documentation, and billing
Help improve internal processes, organization, and efficiency
Handle occasional ad‑hoc administrative tasks as needed
Qualifications
1–3 years experience in administration, bookkeeping, or financial support
Experience with QuickBooks (required)
Strong attention to detail and organization
Comfortable working with spreadsheets, reports, and financial data
Ability to manage multiple priorities and deadlines
Strong communication skills (written and verbal)
Experience in construction, manufacturing, or project‑based environments is a plus (not required)
This role is intentionally designed as a support position with a clear growth path. With demonstrated performance, accuracy, and ownership, this position can evolve into: Expanded responsibilities, higher‑level reporting, and increased compensation
Why Join Us
Stable, company growing nationwide.
Direct exposure to leadership and business operations.
Opportunity to grow into a higher‑level financial and operations role.
Collaborative, fast‑paced environment.
Make a real impact on project profitability and company performance.
Seniority level Entry level
Employment type Full‑time
Job function Finance and Sales
Industries Automation Machinery Manufacturing
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Compensation: $18/hr-$24/hr, DOE
Growth Opportunity: Clear advancement to Specialist role with increased compensation
Position Overview We are a nationwide services and project-based company seeking a highly organized Administrative & Financial Support Coordinator to assist with financial operations, project cost tracking, and internal administrative support.
This role is ideal for someone who enjoys working with numbers, systems, and processes, and who wants to grow with the company.
You will work closely with company leadership, accounting partners, field technicians, and sales staff to ensure financial accuracy, project profitability tracking, and smooth internal operations.
Key Responsibilities
Assist with QuickBooks management, including:
Customer invoicing and payment tracking (A/R)
Vendor bill processing and payment tracking (A/P)
Ensure transactions are properly recorded and allocated
Maintain organized financial records and documentation
Coordinate with external accountants and tax professionals.
Tax & Compliance Administration
Track and assist with sales tax reporting across multiple states and counties
Maintain tax‑exempt certificates
Monitor filing schedules (quarterly, semi‑annual, etc.) to ensure compliance
Manage and produce all tax transactions and reports
Project Costing & Profitability Tracking
Materials and supplier invoices
Receipts and job‑related expenses
Labor hours (field and shop)
Ensure all costs are accurately assigned to the correct project
Assist in preparing project profitability reports
Log project duration and labor time for performance analysis
Labor & Scheduling Support
Track and allocate technician and shop labor hours by project
Assist management in monitoring field schedules and job assignments
Ensure labor time (field, shop, fabrication, prep) is properly recorded
Purchasing & Invoicing
Create and send purchase orders
Create, send and manage invoices
Track and pay vendor invoices
Administrative & Internal Support
Support company leadership with administrative tasks and reporting
Assist sales and operations teams with documentation, tracking, and follow‑ups
Communicate with suppliers regarding purchasing, documentation, and billing
Help improve internal processes, organization, and efficiency
Handle occasional ad‑hoc administrative tasks as needed
Qualifications
1–3 years experience in administration, bookkeeping, or financial support
Experience with QuickBooks (required)
Strong attention to detail and organization
Comfortable working with spreadsheets, reports, and financial data
Ability to manage multiple priorities and deadlines
Strong communication skills (written and verbal)
Experience in construction, manufacturing, or project‑based environments is a plus (not required)
This role is intentionally designed as a support position with a clear growth path. With demonstrated performance, accuracy, and ownership, this position can evolve into: Expanded responsibilities, higher‑level reporting, and increased compensation
Why Join Us
Stable, company growing nationwide.
Direct exposure to leadership and business operations.
Opportunity to grow into a higher‑level financial and operations role.
Collaborative, fast‑paced environment.
Make a real impact on project profitability and company performance.
Seniority level Entry level
Employment type Full‑time
Job function Finance and Sales
Industries Automation Machinery Manufacturing
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