Administrative Assistant Job at Maryland Staffing in Gaithersburg

Administrative Assistant

We are looking for a skilled Administrative Assistant to join our team in Gaithersburg, Maryland. In this long-term contract role, you will be responsible for supporting daily operations through efficient organization and communication. This position offers an excellent opportunity to contribute to a dynamic work environment while utilizing your administrative expertise.

Responsibilities:

• Handle inbound calls professionally, ensuring clear communication and accurate message delivery.
• Manage and maintain office records, files, and documentation to ensure easy access and organization.
• Perform data entry tasks with precision to maintain up-to-date information in company systems.
• Greet visitors and clients in a courteous manner, managing reception duties effectively.
• Support office operations by coordinating schedules, appointments, and meetings.
• Collaborate with team members to ensure smooth workflow and timely completion of projects.
• Monitor office supplies inventory and coordinate replenishment as needed.
• Prepare reports and presentations as required, ensuring attention to detail and accuracy.
• Assist in correspondence management, including drafting and proofreading emails and letters.
• Uphold confidentiality and professionalism in handling sensitive information.

Requirements:

• At least 2 years of experience in administrative support or related roles.
• Strong skills in answering and managing inbound calls with attention to detail.
• Proficiency in data entry with attention to detail and accuracy.
• Familiarity with receptionist duties, including greeting guests and managing front desk operations.
• Excellent organizational and multitasking abilities to manage office tasks efficiently.
• Proficient in using office software and tools for documentation and scheduling.
• Effective communication skills, both verbal and written.
• Ability to maintain confidentiality and handle sensitive information with discretion.