TBG | The Bachrach Group is hiring: Office Assistant (Law Firm) in Mineola

Office Assistant (Law Firm)

Location: Garden City, NY

Pay: $21/hour

Schedule:

• Monday, Tuesday, Thursday, Friday: 9:00 AM 5:00 PM (30-minute unpaid lunch)
• Wednesday: 8:30 AM 5:00 PM

About the Role

A well-established law firm in Garden City is seeking a polished, professional Office Assistant to support daily administrative operations and serve as the first point of contact for clients, vendors, and visitors. The ideal candidate will demonstrate strong communication skills, exceptional attention to detail, and the ability to handle sensitive and confidential information in a fast-paced legal environment. Prior experience in a law firm or legal setting is preferred. Proficiency in Microsoft Office (Outlook, Excel, Word) is required.

Key Responsibilities

• Answer incoming calls and transfer to the appropriate employee or attorney
• Gather basic information from callers before transferring
• Locate files for attorneys as needed
• Scan documents into the filing system
• Assist with mass mailings
• Log and stamp all incoming mail
• Order office supplies (Quill, Staples, etc.)
• Schedule FedEx pickups as needed
• Enter and upload information into online systems
• Greet visitors in a professional, friendly manner
• Maintain the cleanliness and organization of the reception area and conference rooms
• Turn on/off air purifiers and close windows at the end of each day

Requirements

• Pleasant, professional phone voice and demeanor
• Strong customer service skills
• Excellent verbal and written communication skills
• Highly organized and detail-oriented

Preferred Skills

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Access)
• Prior legal office experience is a plus