Executive Assistant Job at Boston Executive Assistants in Boston

Direct message the job poster from Boston Executive Assistants

Empowering Organizations with the Right Talent for Success, and Candidates with More Than Just a Job It's About Finding the Perfect Match in

Top-Tier Investment Firm | Highly Visible | Office-Forward (4 Days/Week)

This is not a traditional EA role.

Were partnering with a top-rated investment firm to hire an exceptional Executive Assistant with strong project management and HR exposure to support two senior leaders and their teams. This role sits at the center of the organization combining executive support, recruiting coordination, and operational ownership.

If you love bringing structure to complexity, owning projects end-to-end, and being the trusted go-to person, this is a standout opportunity.

What Youll Do

• Manage complex calendars, travel, and day-to-day executive support
• Own high-volume interview scheduling and candidate coordination
• Support performance reviews, onboarding, and HR processes (Workday exposure)
• Build and maintain Excel trackers for recruiting, budgets, vendors, and reviews
• Lead logistics for offsites, events, and annual holiday gifting
• Improve systems, processes, and internal workflows

What Were Looking For

• Proven EA experience in a fast-paced environment
• Strong project management mindset (you organize, improve, and execute)
• Exposure to recruiting, HR operations, or people-focused initiatives
• Advanced Excel and exceptional attention to detail
• Professional, polished, and comfortable being the face of the team
• Office-forward (ideally 4 days/week; some weeks 3)

Why This Role

• High visibility and trust with senior leadership
• Real ownership not just task execution
• Top-tier culture, benefits, and long?term growth

Seniority level

• Mid?Senior level

Employment type

• Full?time

Job function

• Administrative, Project Management, and Human Resources

Industries

• Financial Services, Business Consulting and Services, and Investment Management

Referrals increase your chances of interviewing at Boston Executive Assistants by 2x

Benefits

• Medical insurance
• 401(k)
• Vision insurance
• Paid maternity leave
• Paid paternity leave
• Tuition assistance