Mesch
Company Description
We are a well-established, family-owned accounting firm based in Fort Worth, Texas, serving individuals and businesses with tax, audit and advisory services. Our firm is built on long-term relationships, trust and a strong sense of community. We pride ourselves on treating every client with a warm, welcoming attitude, and we're looking for a team member who shares that same commitment to service and professionalism.
Job Description
The Executive Assistant/Office Manager plays a critical role in supporting firm leadership and managing front-office operations. This position is ideal for a detail-oriented, service-minded professional who thrives in a people-focused environment, can handle administrative priorities with confidence and enjoys creating a smooth, welcoming experience for both clients and staff.
Key Responsibilities
Executive & Administrative Support
* Manage calendars, coordinate meetings and prioritize scheduling needs for firm leadership
* Oversee email management, including drafting responses, routing messages and following up as needed
* Prepare and format correspondence, memos, reports and internal documents
* Coordinate travel arrangements (flights, hotels, rental cars, itineraries) and related logistics
* Provide general administrative support to staff as needed
Office Management & Client Experience
* Maintain a warm, welcoming front-office experience for clients and visitors
* Manage office supplies, vendor relationships and ordering to ensure uninterrupted operations
* Receive and distribute packages, mail and deliveries; coordinate outgoing shipments
* Maintain office organization, conference room scheduling and general professional appearance
* Assist with onboarding support, office procedures and process documentation
* Coordinate facility-related requests and troubleshoot office-related issues
Data Entry & Invoice Preparation
* Perform accurate data entry into firm systems, spreadsheets and internal trackers
* Prepare invoices and supporting documentation for review and processing
* Assist with time entry tracking, billing-related follow-up and light accounting/admin support
* Maintain confidential records and ensure accuracy in documentation
Other Duties
* Support special projects and various administrative tasks as assigned
* Help plan internal events, team meetings and client-related office coordination
* Maintain discretion with sensitive and confidential information
Qualifications
Required
* 3+ years of experience as an Executive Assistant, Administrative Assistant or Office Manager (professional services preferred)
* Strong organizational skills with the ability to manage competing priorities
* Excellent communication skills (written and verbal)
* High attention to detail and accuracy, especially with data entry and invoice preparation
* Proficiency in Microsoft Office (Outlook, Excel, Word); ability to learn new systems quickly
* Professional demeanor, reliability and discretion
Preferred
* Experience in an accounting, legal, finance or professional services environment
* Familiarity with billing/invoicing and CRM or practice management systems
* Experience supporting senior leaders or multiple executives
Additional Information
What We Offer
* Competitive compensation based on experience
* Health benefits and paid time off
* A supportive, collaborative team environment
* A family-business culture that values respect, trust and long-term relationships
* Opportunities for advancement and growth for candidates who demonstrate exceptional performance, initiative and leadership potential
* Stable, long-term position with a respected firm
Work Schedule
* Monday-Friday, standard business hours
* On-site role in Fort Worth, TX
How to Apply
Please submit your resume and a brief cover letter describing your experience supporting leadership, managing office operations, and creating a professional and welcoming environment.
Compensation range
Compensation: $60,000-$80,000 per year (based on experience)
Additional: Benefits, PTO and growth opportunities for exceptional performance
We are a well-established, family-owned accounting firm based in Fort Worth, Texas, serving individuals and businesses with tax, audit and advisory services. Our firm is built on long-term relationships, trust and a strong sense of community. We pride ourselves on treating every client with a warm, welcoming attitude, and we're looking for a team member who shares that same commitment to service and professionalism.
Job Description
The Executive Assistant/Office Manager plays a critical role in supporting firm leadership and managing front-office operations. This position is ideal for a detail-oriented, service-minded professional who thrives in a people-focused environment, can handle administrative priorities with confidence and enjoys creating a smooth, welcoming experience for both clients and staff.
Key Responsibilities
Executive & Administrative Support
* Manage calendars, coordinate meetings and prioritize scheduling needs for firm leadership
* Oversee email management, including drafting responses, routing messages and following up as needed
* Prepare and format correspondence, memos, reports and internal documents
* Coordinate travel arrangements (flights, hotels, rental cars, itineraries) and related logistics
* Provide general administrative support to staff as needed
Office Management & Client Experience
* Maintain a warm, welcoming front-office experience for clients and visitors
* Manage office supplies, vendor relationships and ordering to ensure uninterrupted operations
* Receive and distribute packages, mail and deliveries; coordinate outgoing shipments
* Maintain office organization, conference room scheduling and general professional appearance
* Assist with onboarding support, office procedures and process documentation
* Coordinate facility-related requests and troubleshoot office-related issues
Data Entry & Invoice Preparation
* Perform accurate data entry into firm systems, spreadsheets and internal trackers
* Prepare invoices and supporting documentation for review and processing
* Assist with time entry tracking, billing-related follow-up and light accounting/admin support
* Maintain confidential records and ensure accuracy in documentation
Other Duties
* Support special projects and various administrative tasks as assigned
* Help plan internal events, team meetings and client-related office coordination
* Maintain discretion with sensitive and confidential information
Qualifications
Required
* 3+ years of experience as an Executive Assistant, Administrative Assistant or Office Manager (professional services preferred)
* Strong organizational skills with the ability to manage competing priorities
* Excellent communication skills (written and verbal)
* High attention to detail and accuracy, especially with data entry and invoice preparation
* Proficiency in Microsoft Office (Outlook, Excel, Word); ability to learn new systems quickly
* Professional demeanor, reliability and discretion
Preferred
* Experience in an accounting, legal, finance or professional services environment
* Familiarity with billing/invoicing and CRM or practice management systems
* Experience supporting senior leaders or multiple executives
Additional Information
What We Offer
* Competitive compensation based on experience
* Health benefits and paid time off
* A supportive, collaborative team environment
* A family-business culture that values respect, trust and long-term relationships
* Opportunities for advancement and growth for candidates who demonstrate exceptional performance, initiative and leadership potential
* Stable, long-term position with a respected firm
Work Schedule
* Monday-Friday, standard business hours
* On-site role in Fort Worth, TX
How to Apply
Please submit your resume and a brief cover letter describing your experience supporting leadership, managing office operations, and creating a professional and welcoming environment.
Compensation range
Compensation: $60,000-$80,000 per year (based on experience)
Additional: Benefits, PTO and growth opportunities for exceptional performance