Jonesbororealtycompany
Job Title: Administrative Assistant – Recruitment & Staffing
Department: Human Resources (Remote)
Job Summary
The Administrative Assistant – Recruitment & Staffing provides
administrative and operational support
to the recruitment team by coordinating hiring activities, maintaining recruitment records, and ensuring smooth staffing operations in compliance with company policies.
Key Responsibilities and Duties
Assist the recruitment team with day-to-day administrative tasks
Post job openings on job portals and internal platforms
Schedule interviews and coordinate with candidates and hiring managers
Maintain and update candidate databases and recruitment trackers
Prepare offer letters, interview documents, and onboarding paperwork
Coordinate pre-employment checks and documentation
Support onboarding and orientation processes for new hires
Maintain confidentiality of candidate and employee information
Generate recruitment reports and hiring status updates
Coordinate with staffing agencies and vendors as required
Required Skills & Qualifications
Bachelors degree in HR, Business Administration, or related field
Previous experience in recruitment or HR administration preferred
Proficiency in MS Office (Excel, Word, Outlook)
Strong organizational and multitasking skills
Good communication and coordination abilities
Attention to detail and confidentiality awareness
Preferred Skills
Experience with ATS (Applicant Tracking Systems)
Knowledge of recruitment processes and labor regulations
Ability to work in a fast-paced hiring environment
Key Performance Indicators (KPIs)
Timeliness of interview scheduling and coordination
Accuracy of recruitment records and documentation
Support efficiency to recruiters and hiring managers
Candidate experience feedback
Working Conditions
Office-based / Hybrid role
Standard business hours; extended hours during peak hiring periods
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administrative and operational support
to the recruitment team by coordinating hiring activities, maintaining recruitment records, and ensuring smooth staffing operations in compliance with company policies.
Key Responsibilities and Duties
Assist the recruitment team with day-to-day administrative tasks
Post job openings on job portals and internal platforms
Schedule interviews and coordinate with candidates and hiring managers
Maintain and update candidate databases and recruitment trackers
Prepare offer letters, interview documents, and onboarding paperwork
Coordinate pre-employment checks and documentation
Support onboarding and orientation processes for new hires
Maintain confidentiality of candidate and employee information
Generate recruitment reports and hiring status updates
Coordinate with staffing agencies and vendors as required
Required Skills & Qualifications
Bachelors degree in HR, Business Administration, or related field
Previous experience in recruitment or HR administration preferred
Proficiency in MS Office (Excel, Word, Outlook)
Strong organizational and multitasking skills
Good communication and coordination abilities
Attention to detail and confidentiality awareness
Preferred Skills
Experience with ATS (Applicant Tracking Systems)
Knowledge of recruitment processes and labor regulations
Ability to work in a fast-paced hiring environment
Key Performance Indicators (KPIs)
Timeliness of interview scheduling and coordination
Accuracy of recruitment records and documentation
Support efficiency to recruiters and hiring managers
Candidate experience feedback
Working Conditions
Office-based / Hybrid role
Standard business hours; extended hours during peak hiring periods
#J-18808-Ljbffr