State of Louisiana
Administrative Program Specialist-A (WAE)
State of Louisiana, Baton Rouge, Louisiana, us, 70873
Mission
The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.
Job Overview The Louisiana Department of Health is looking for a detail-driven professional to lead and coordinate our Human Resources Records Management program. As a trusted expert in this vital role, you’ll oversee the organization, retention, and compliance of essential employee and HR records across the agency. You’ll work independently, partner with key stakeholders, and ensure LDH remains aligned with state, federal, and Civil Service regulations. If you have a passion for precision, policy, and public service, this is your opportunity to make a meaningful impact.
Qualifications
Demonstrating Accountability:
Ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Successful Behaviors:
Owns results, meets standards, and responds to feedback professionally.
Driving Results:
Ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
Successful Behaviors:
Sets clear goals, stays focused, owns outcomes, and uses feedback to improve.
Making Accurate Judgments:
Ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
Successful Behaviors:
Makes timely, well‑reasoned decisions using available info, context, and trade‑offs.
Communicating Effectively:
Ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Successful Behaviors:
Communicates clearly, listens actively, and explains complex ideas well.
Developing Plans:
Ability to create structured strategies and plans that support the achievement of defined goals and objectives.
Successful Behaviors:
Aligns SMART goals to priorities, uses evidence to guide planning, and builds actionable plans with milestones.
Managing Time:
Ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.
Successful Behaviors:
Plans and completes work on time using tools and strategies to stay focused and on track.
Thinking Critically:
Ability to analyze information objectively, identify connections across sources, and form logical, well‑supported conclusions.
Successful Behaviors:
Analyzes key info, weighs evidence, and draws logical, well‑supported conclusions from credible sources.
Experience Requirements
Three years of experience in administrative services; OR
Six years of full‑time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience toward the six years of full‑time work experience in any field. The maximum substitution allowed is 120 semester hours, which substitutes for a maximum of four years of experience.
Job Duties
Ensure the section’s adherence to the approved Records Retention Schedule and coordinate with Legal, and the Secretary of State’s Office if needed, on any proposed revisions.
Oversee and securely maintain a large filesystem, including creating folders for new records, and filing official records timely.
Respond to subpoenas for personnel records by reproducing pertinent records, preparing transmittal correspondence, and ensuring timely delivery to the requesting party.
Verify employment information and work history data on LDH employees as requested by other employers, financial institutions, and local, state and federal agencies by accessing employee records, completing necessary forms/paperwork, and forwarding to appropriate entities.
Position‑Specific Details Location:
Office of the Secretary / Human Resources / East Baton Rouge Parish
Appointment Type:
This position will be filled as a WAE appointment. Please note that WAE appointments are temporary and may last up to a year. Employees can only work a total of 1,245 hours within a 12‑month period.
Cost Center:
3071030800
Position Number(s):
50687804
How to Apply No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*
Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information Deanda Thymes
Deanda.Thymes@la.gov
LA Department of Health (LDH)
Division of Human Resources
PO Box 4818
Baton Rouge, LA 70821
225-342-6477
This organization participates in E‑verify, and for more information on E‑verify, please contact DHS at 1-888-464-4218.
LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.
Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.
Official Job Specifications Job specifications for this role, as defined by the State Civil Service, can be found here.
#J-18808-Ljbffr
Job Overview The Louisiana Department of Health is looking for a detail-driven professional to lead and coordinate our Human Resources Records Management program. As a trusted expert in this vital role, you’ll oversee the organization, retention, and compliance of essential employee and HR records across the agency. You’ll work independently, partner with key stakeholders, and ensure LDH remains aligned with state, federal, and Civil Service regulations. If you have a passion for precision, policy, and public service, this is your opportunity to make a meaningful impact.
Qualifications
Demonstrating Accountability:
Ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Successful Behaviors:
Owns results, meets standards, and responds to feedback professionally.
Driving Results:
Ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
Successful Behaviors:
Sets clear goals, stays focused, owns outcomes, and uses feedback to improve.
Making Accurate Judgments:
Ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
Successful Behaviors:
Makes timely, well‑reasoned decisions using available info, context, and trade‑offs.
Communicating Effectively:
Ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Successful Behaviors:
Communicates clearly, listens actively, and explains complex ideas well.
Developing Plans:
Ability to create structured strategies and plans that support the achievement of defined goals and objectives.
Successful Behaviors:
Aligns SMART goals to priorities, uses evidence to guide planning, and builds actionable plans with milestones.
Managing Time:
Ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.
Successful Behaviors:
Plans and completes work on time using tools and strategies to stay focused and on track.
Thinking Critically:
Ability to analyze information objectively, identify connections across sources, and form logical, well‑supported conclusions.
Successful Behaviors:
Analyzes key info, weighs evidence, and draws logical, well‑supported conclusions from credible sources.
Experience Requirements
Three years of experience in administrative services; OR
Six years of full‑time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience toward the six years of full‑time work experience in any field. The maximum substitution allowed is 120 semester hours, which substitutes for a maximum of four years of experience.
Job Duties
Ensure the section’s adherence to the approved Records Retention Schedule and coordinate with Legal, and the Secretary of State’s Office if needed, on any proposed revisions.
Oversee and securely maintain a large filesystem, including creating folders for new records, and filing official records timely.
Respond to subpoenas for personnel records by reproducing pertinent records, preparing transmittal correspondence, and ensuring timely delivery to the requesting party.
Verify employment information and work history data on LDH employees as requested by other employers, financial institutions, and local, state and federal agencies by accessing employee records, completing necessary forms/paperwork, and forwarding to appropriate entities.
Position‑Specific Details Location:
Office of the Secretary / Human Resources / East Baton Rouge Parish
Appointment Type:
This position will be filled as a WAE appointment. Please note that WAE appointments are temporary and may last up to a year. Employees can only work a total of 1,245 hours within a 12‑month period.
Cost Center:
3071030800
Position Number(s):
50687804
How to Apply No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*
Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information Deanda Thymes
Deanda.Thymes@la.gov
LA Department of Health (LDH)
Division of Human Resources
PO Box 4818
Baton Rouge, LA 70821
225-342-6477
This organization participates in E‑verify, and for more information on E‑verify, please contact DHS at 1-888-464-4218.
LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.
Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.
Official Job Specifications Job specifications for this role, as defined by the State Civil Service, can be found here.
#J-18808-Ljbffr