Administrative Assistant

Our client is seeking an experienced Administrative Assistant to provide dual support across the Enterprise Services team. This role combines floating coverage for executives and ongoing support for Valuations processes, requiring exceptional organizational skills, attention to detail, and the ability to thrive in a dynamic, fast-paced environment. The hours for this role are 8:30am-5:30pm with minimal overtime as needed, and will be 4 days onsite in Manhattan with 1 day remote (Fridays). Responsibilities: Provide administrative support to the executives, including calendar, travel, and expense management Own recurring processes: quarterly certifications, monthly due diligence calls, and vendor invoice coordination Deliver seamless coverage for executives during primary admin absences Assist admins with overflow scheduling, meeting logistics, and onboarding coordination Maintain high service standards and ensure continuity across teams Support special projects and administrative operations as needed Job Requirements: Bachelor's degree or 5+ years of administrative experience supporting senior executives Ability to manage recurring, deadline-driven workflows with accuracy Strong project coordination and organizational skills Excellent written and verbal communication; professional judgment and discretion Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint; ability to learn new systems Ability to work independently and adapt to changing priorities Compensation/Benefits: Up to $120K base salary + paid overtime + discretionary bonus RSU stock award Healthcare starting day one; minimal employee contribution Free meals and snacks; wellness perks (weekly services) Generous PTO package 401(k) with match Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)