People First Service Center
Requisition No: 867330
Agency: Department of Transportation
Working Title: LOCAL PROGRAM COORDINATOR - 55012646
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION JOB POSTING DESCRIPTION Cost Center 520 / Program Management OPEN COMPETITIVE CAREER SERVICE CONTACT PHONE NUMBER: 386-943-5733
CONTACT EMAIL ADDRESS: kimberly.scott@dot.state.fl.us
ANTICIPATED BI-WEEKLY HIRING SALARY: $2,769.23 ($71,999.98/ annually)
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.
To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples,RIENDIZE interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.
Candidates must be United States (U.S.) citizens, or lawfully authorized alien workers, and must possess permanent work authorization for any U.S. employer. Visa sponsorship is not available.
Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.
Our Vision As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.
The Work You Will Do Local Program Coordinator - District Five / Program Management
This position will coordinate with the District legal office, District Local Program Administrator, Department Project Managers, various other Department personnel and local governments to prepare and execute all local program agreements and supplemental agreements ensuring that agreement language, funding, and Scope of Service language is clear and concise.
The Difference You Will Make Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.
How You Will Grow FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer‑based training and instructor‑led courses.
Where You Will Work Program Management
FDOT, District Five
719 S. Woodland Blvd.
DeLand, FL 32720
Annual Salary Range $55,903.73 - $72,346.01
Your Specific Responsibilities Coordinate with the District legal office, District Local Program Administrator, Department Project Managers, various other Department personnel and local governments to prepare and execute all local program agreements and supplemental agreements ensuring that agreement language, funding, and Scope of Service language is clear and concise. Ensure project documentation meets the necessary standards as described in the Joint Participationanns (JPA) Procedure for the State funded programs and the Local Agency Program (LAP) Manual for federally funded programs. These programs are: LAP, Small County Road Assistance embal, Small County Outreach Program (SCOP), County Incentive Grant Program (CIGP), Transportation Regional Incentive Program (TRIP), Economic Development Transportation Fund Program (EDTF), reimbursement agreements, and locally funded agreements. Coordinate with Department project managers and local agency project managers to assure funds for local agency projects are programmed correctly in the Department's Work Program. Coordinate with appropriate Department staff to ensure JPA/LAP requirements are met for the Planning, Project Development & Environment (PD&E), Design, Right of Way, Construction, and Construction Engineering Inspection phases, including all state and/or federal procedures, guidelines and regulations. Ensure that proper documentation is obtained from the local agency for utility, railroad, and right of way activities. Prepare all documents and provide to the District Work Program section for authorization of projects prior to encumbering funds or executing agreements. Monitor Work Program to assure programmed funds are in the Adopted status before executing agreements. Input data into the Contract Fund Management System to commit (encumber) funds prior to execution of agreements. Monitor projects and commitments to ensure minimum roll forward and minimum certified forward amounts each year.
Coordinate with District and local agency staff to obtain and review documentation associated with Professional Services Contracts for all professional services phases for LAP projects. Ensure local agency advertising and award procedures and local agency contracts comply with federal requirements.
Coordinate with the Local Agency to ensure that proper documentation is received for LAP Certification, Re-Certification, and final approval of the administrative checklists. Assist the District Local Program Administrator in conducting project performance evaluations. Coordinate and/or facilitate training for certified LAP agencies to maintain certification status by working with Central Office staff and District functional area experts.
Input agreements, amendments and other related documentation into various electronic document management systems including, but not limited to Project Suite Enterprise (PSEE), Local Agency Program Information Tool (LAPIT) and Florida Accountability Contract Tracking System (FACTS). Coordinate the execution of amendment, close out, and other related documents. Coordinate review and processing of all requests for time extensions for JPA/LAP projects, make recommendations to the District Local Program Administrator, and provide approval/disapproval.
Monitor active JPA/LAP agreements to ensure local agency invoices are received according to the agreement terms. Audit, reconcile and process invoices related to JPA/lap agreements by working directly with Department Project Managers and local agencies. Prepare Summary of Contractual Services Agreement/Purchase Order Form and submit invoices for payments in a timely manner to avoid projects appearing on the Non Activity and/or Federal Financial Integrity Review and Evaluation (FIRE) report. For any projects on the Non Activity and/or FIRE Report, research and contact local agencies for the prompt removal of the JPA/LUP project from the report. Perform closeout reviews, coordinated with Central Office Unit staff to address and resolve revenue and expenditure issues.
Support all audits of JPA/LAP projects to provide requested information and answer questions regarding the oversight and management of the remedies churches. Identify process inefficiencies and provide input for process
improvements. Assist with the development of processes and procedures for the District JPA/LAP program.
The Successful Candidate will have the following required Knowledge, Skills, and Abilities Knowledge of
Applicable state and federal procedures, rules, guidelines and statutes.
Project and contract management techniques and methods.
Production processes.
Scopes of services.
Programming of projects.
Skills in
Contractual interpretation.
Planning.
Interacting with federal, state, and local personnel, consultants and the public in a professional and positive manner.
Use of personal computer and business software products.
Ability to Draft contract language.
Manage multiple priorities in order to achieve planned goals.
Learn and quickly adapt to changing conditions.
Analyze data and draw logical conclusions.
Communicate effectively both verbally and in writing and through active listening at all organizational levels.
Establish and maintain effective working relationships.
ographiques Effectively handle potentially problematic situations.
Other Job-Related Requirements
Due to the nature of this position, the incumbent must respond to emergencies.
Minimum Qualifications
Six years of relevant professional experience, such as Engineering, Contract Administration or Development, Finance, Economics, Public Administration, Business Administration, Urban Planning, policy analysis, financial modeling, accounting, statistics, transportation financial analysis or work program development.
Graduation from an accredited college or university may substitute for the required experience on a year-per-year basis.
State’s total compensation package områæ.
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Agency: Department of Transportation
Working Title: LOCAL PROGRAM COORDINATOR - 55012646
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION JOB POSTING DESCRIPTION Cost Center 520 / Program Management OPEN COMPETITIVE CAREER SERVICE CONTACT PHONE NUMBER: 386-943-5733
CONTACT EMAIL ADDRESS: kimberly.scott@dot.state.fl.us
ANTICIPATED BI-WEEKLY HIRING SALARY: $2,769.23 ($71,999.98/ annually)
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.
To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples,RIENDIZE interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.
Candidates must be United States (U.S.) citizens, or lawfully authorized alien workers, and must possess permanent work authorization for any U.S. employer. Visa sponsorship is not available.
Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.
Our Vision As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.
The Work You Will Do Local Program Coordinator - District Five / Program Management
This position will coordinate with the District legal office, District Local Program Administrator, Department Project Managers, various other Department personnel and local governments to prepare and execute all local program agreements and supplemental agreements ensuring that agreement language, funding, and Scope of Service language is clear and concise.
The Difference You Will Make Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.
How You Will Grow FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer‑based training and instructor‑led courses.
Where You Will Work Program Management
FDOT, District Five
719 S. Woodland Blvd.
DeLand, FL 32720
Annual Salary Range $55,903.73 - $72,346.01
Your Specific Responsibilities Coordinate with the District legal office, District Local Program Administrator, Department Project Managers, various other Department personnel and local governments to prepare and execute all local program agreements and supplemental agreements ensuring that agreement language, funding, and Scope of Service language is clear and concise. Ensure project documentation meets the necessary standards as described in the Joint Participationanns (JPA) Procedure for the State funded programs and the Local Agency Program (LAP) Manual for federally funded programs. These programs are: LAP, Small County Road Assistance embal, Small County Outreach Program (SCOP), County Incentive Grant Program (CIGP), Transportation Regional Incentive Program (TRIP), Economic Development Transportation Fund Program (EDTF), reimbursement agreements, and locally funded agreements. Coordinate with Department project managers and local agency project managers to assure funds for local agency projects are programmed correctly in the Department's Work Program. Coordinate with appropriate Department staff to ensure JPA/LAP requirements are met for the Planning, Project Development & Environment (PD&E), Design, Right of Way, Construction, and Construction Engineering Inspection phases, including all state and/or federal procedures, guidelines and regulations. Ensure that proper documentation is obtained from the local agency for utility, railroad, and right of way activities. Prepare all documents and provide to the District Work Program section for authorization of projects prior to encumbering funds or executing agreements. Monitor Work Program to assure programmed funds are in the Adopted status before executing agreements. Input data into the Contract Fund Management System to commit (encumber) funds prior to execution of agreements. Monitor projects and commitments to ensure minimum roll forward and minimum certified forward amounts each year.
Coordinate with District and local agency staff to obtain and review documentation associated with Professional Services Contracts for all professional services phases for LAP projects. Ensure local agency advertising and award procedures and local agency contracts comply with federal requirements.
Coordinate with the Local Agency to ensure that proper documentation is received for LAP Certification, Re-Certification, and final approval of the administrative checklists. Assist the District Local Program Administrator in conducting project performance evaluations. Coordinate and/or facilitate training for certified LAP agencies to maintain certification status by working with Central Office staff and District functional area experts.
Input agreements, amendments and other related documentation into various electronic document management systems including, but not limited to Project Suite Enterprise (PSEE), Local Agency Program Information Tool (LAPIT) and Florida Accountability Contract Tracking System (FACTS). Coordinate the execution of amendment, close out, and other related documents. Coordinate review and processing of all requests for time extensions for JPA/LAP projects, make recommendations to the District Local Program Administrator, and provide approval/disapproval.
Monitor active JPA/LAP agreements to ensure local agency invoices are received according to the agreement terms. Audit, reconcile and process invoices related to JPA/lap agreements by working directly with Department Project Managers and local agencies. Prepare Summary of Contractual Services Agreement/Purchase Order Form and submit invoices for payments in a timely manner to avoid projects appearing on the Non Activity and/or Federal Financial Integrity Review and Evaluation (FIRE) report. For any projects on the Non Activity and/or FIRE Report, research and contact local agencies for the prompt removal of the JPA/LUP project from the report. Perform closeout reviews, coordinated with Central Office Unit staff to address and resolve revenue and expenditure issues.
Support all audits of JPA/LAP projects to provide requested information and answer questions regarding the oversight and management of the remedies churches. Identify process inefficiencies and provide input for process
improvements. Assist with the development of processes and procedures for the District JPA/LAP program.
The Successful Candidate will have the following required Knowledge, Skills, and Abilities Knowledge of
Applicable state and federal procedures, rules, guidelines and statutes.
Project and contract management techniques and methods.
Production processes.
Scopes of services.
Programming of projects.
Skills in
Contractual interpretation.
Planning.
Interacting with federal, state, and local personnel, consultants and the public in a professional and positive manner.
Use of personal computer and business software products.
Ability to Draft contract language.
Manage multiple priorities in order to achieve planned goals.
Learn and quickly adapt to changing conditions.
Analyze data and draw logical conclusions.
Communicate effectively both verbally and in writing and through active listening at all organizational levels.
Establish and maintain effective working relationships.
ographiques Effectively handle potentially problematic situations.
Other Job-Related Requirements
Due to the nature of this position, the incumbent must respond to emergencies.
Minimum Qualifications
Six years of relevant professional experience, such as Engineering, Contract Administration or Development, Finance, Economics, Public Administration, Business Administration, Urban Planning, policy analysis, financial modeling, accounting, statistics, transportation financial analysis or work program development.
Graduation from an accredited college or university may substitute for the required experience on a year-per-year basis.
State’s total compensation package områæ.
'}
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