Office Manager

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One provider. One solution. All your facility maintenance services.
GDI provides unparalleled capability and expertise in the facility services sector across Canada and the United States. Our extensive knowledge and competencies in integrated facility services contribute to our business partners' success. With nearly a century of experience, our excellent service delivery sets us apart from other facility service providers. Our team of over 30,000 individuals offers innovative cleaning techniques, best-in-class capabilities, and unrivaled experience.

Summary

Organize office operations and procedures, control correspondence, design and manage filing systems, review and approve supply requisitions, and monitor clerical functions. Support the executive and management team as necessary.

Essential Duties

• Ensure quality assurance, such as inputting data for QA reports and conducting quality checks of files.
• Process and direct mail, incoming packages, or deliveries.
• Provide clerical supportemail, scan, fax, filing.
• File supply orders for managers.
• Maintain and balance office budgets.
• Maintain inventory.
• Provide HR support as needed.
• Manage job postings in UKG Ulti-Pro.
• Manage and maintain office inventory and supplies.
• Support executives as needed.
• Distribute building support materials as necessary.
• Maintain office equipment and schedule service as needed.
• Monitor office alarm reports, if applicable.
• Coordinate and assist with warehouse deliveries, if applicable.
• Coordinate repair issues with the Property Manager, if applicable.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made for individuals with disabilities.

• 2+ years of relevant experience preferred.
• Bilingual (English/Spanish) preferred.
• UKG experience is a plus.
• Excellent phone etiquette.
• Attention to detail.
• Excellent verbal and written communication skills.
• Strong organizational skills.
• Able to multitask.
• Proficient with MS Office (Word, Excel, Outlook).

GDI Services Inc. is an equal opportunity employer.

#BU20

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Hospitals and Health Care, Non-profit Organizations, and Government Administration