Project Manager, Development and Marketing Communications

Job Details
Level
Experienced
Job Location
Admin - Milpitas, CA
Position Type
Full Time
Education Level
4 Year Degree
Salary Range
$98000.00 - $115000.00 Salary
Travel Percentage
Negligible
Job Shift
Day
Job Category
Marketing
Description
POSITION: Project Manager, Development and Marketing Communications
LOCATION : Hybrid - San Jose
SUPERVISOR : Director of Marketing and Communications
JOB TYPE : Full Time, Exempt
COMPENSATION : $98,000 - $115,000 Annually
ABOUT HOMEFIRST
Established in 1980, HomeFirst™ is a nonprofit organization passionately working to end homelessness. We serve the Bay Area community through low-barrier programming and systems leadership - meeting each person where they are by offering support and resources that address immediate and long-term housing needs. With nearly 45 years of experience, we view housing as a fundamental human right and understand that solving homelessness requires a collaborative effort.
POSITION OVERVIEW:
We are seeking a skilled and motivated Project Manager with at least four years of experience working within the Development and Marketing Communications team. This role is central to coordinating and executing high-impact projects that elevate our brand, enable us to meet our strategic goals, and support the mission and purpose of the agency.
You'll collaborate cross-functionally to manage timelines, deliverables, meetings and resources for campaigns, events, donor communications, donor appeals, website, social media, programs/services and HR materials in print, digital and experiential. The ideal candidate is detail-oriented, highly organized, works collaboratively and experienced in project execution with tight and often conflicting deadlines. Non-profit, mission-aligned experience a plus.
REPORTING RELATIONSHIPS
This role reports to the Director of Marketing and Communications
PRIMARY RESPONSIBILITIES
Project Coordination

• Lead and manage end-to-end projects for Dev + MarCom team including campaigns, brand materials, social media, video production, website, events, email, newsletter and internal agency requests.

Content Workflow

• Oversee production timelines, deliverables and resourcing for all Dev + MarCom projects including donor newsletters, social media content, branded collateral, website updates and event materials.

Cross-Team Collaboration

• Manage project communicationwithin Dev + MarCom team as well as cross-functionally across the agency and with external vendors (e.g. printers, freelance support, outside web development, etic).

Campaign Execution

• Support the planning and rollout of multi-channel campaigns (email, web, social, direct mail) that deliver successful project outcomes and achieving strategic objectives.

Meetings & Communication

• Coordinate and lead team and project meetings, responsible for notes and follow up, ensure team and workload aligns with deadlines, budgets and projectgoals.

Tools & Process

• Manages workflow tools (Asana) and implements improvements in workflows, documentation and outcomes as needed.

BENEFITS
HomeFirst provides comprehensive benefits, including 100% employer-paid medical, dental, and vision coverage and additional wellness options like chiropractic care, mental health support, pet insurance, and an Employee Assistance Program. We offer a 401(k)-retirement plan with generous matching, life and disability insurance, flexible spending accounts, commuter benefits, and workers' compensation. Employees enjoy 12 holidays, sick leave, and PTO starting at 15 days annually, increasing with tenure, plus 8 hours of civic engagement leave annually to volunteer.
ORGANIZATIONAL EQUITY STATEMENT
At HomeFirst, diversity, equity, and inclusion guide our services, workplace, and decisions. Recognizing housing as a social justice issue, we prioritize equitable practices, honor lived experiences and uphold dignity for all. By fostering belonging, accountability, and continuous improvement, we embed DEI values in our processes, recruitment, and leadership, striving for excellence at every level.
HomeFirst is proud to be an Equal Opportunity and Affirmative Action employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by law. We also consider qualified applicants with criminal histories consistent with applicable federal, state, and local law. Additionally, HomeFirst participates in the E-Verify program, as required by law.
HomeFirst is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or accommodation due to a disability, please let your recruiter know.
Qualifications
QUALIFICATIONS (YOU HAVE)

• 4 plus years of professional experience in project management role in nonprofit development and/or marketing communications.
• BA in Communications or relative experience.
• Excellent problem-solving and organizational skills, task estimations and budget management.
• Proven ability to manage multiple, complex projects simultaneously while meeting tight deadlines.
• Strong understanding of mission-driven communications, storytelling and campaign implementation for marketing and donor engagement.
• Experienced with project management tools (Asana) and other workflow technology.
• Excellent written and verbal communication skills.
• Collaborative mindset with the ability to build strong working relationships across teams.
• Commitment to equity, inclusion and social justice.

Preferred Skills

• Familiarity with donor databases, project management and marketing tools (Fundraise Up, Constant Contact, Asana, Adobe Express, Canva).
• Experience working with creative teams and vendors (printers, videographers, photographers, web developers).
• Understanding of data-driven decision-making in fundraising and marketing.