Stripe-A-Zone
Production Administrative Assistant
Stripe-A-Zone, Jacksonville, North Carolina, United States, 28540
Job Description
Job Description
As we continue to grow into North Carolina, our
Performance Sealing and Striping
division in Jacksonville, NC is looking to add a
Production Administrative Assistant . Job Summary: The Production Administrative Assistant provides essential support to the field production team. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. Key Responsibilities: Processes field run sheets by recording daily activity of crews and jobs. Break down labor allocation, material assignment, and production units. Utilizes payroll software to review and update field laborers time and to allocate labor under assigned jobs. Utilizes accounting software to record all production fields, daily inventory shippers and materials. Utilizes accounting software to record purchase orders. Utilizes accounting software to enter all production department hyperlinks, including revenue, billing, and labor. Completes diesel tracking purchase orders and reconciliation. Records daily hours and materials used for Heavy Jobs. Reviews projects for discrepancies and makes corrections accordingly. Help production employees manage payroll software requests. Utilizes cross-training to provide administrative support to the estimating department. Assist estimating department by entering work orders, change orders, and updating project numbers in designated software. Perform all project prequalification requirements, including insurance, bonds, and other requirements as needed. Performs all other duties as assigned. Qualifications: High school diploma or equivalent; associate’s degree preferred 1+ year of administrative or production support experience Proficient in Microsoft Office (Word, Excel, Outlook) Strong communication and organizational skills Ability to multitask and prioritize in a dynamic environment Knowledge of Sage and/or Paylocity a plus
Job Description
As we continue to grow into North Carolina, our
Performance Sealing and Striping
division in Jacksonville, NC is looking to add a
Production Administrative Assistant . Job Summary: The Production Administrative Assistant provides essential support to the field production team. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. Key Responsibilities: Processes field run sheets by recording daily activity of crews and jobs. Break down labor allocation, material assignment, and production units. Utilizes payroll software to review and update field laborers time and to allocate labor under assigned jobs. Utilizes accounting software to record all production fields, daily inventory shippers and materials. Utilizes accounting software to record purchase orders. Utilizes accounting software to enter all production department hyperlinks, including revenue, billing, and labor. Completes diesel tracking purchase orders and reconciliation. Records daily hours and materials used for Heavy Jobs. Reviews projects for discrepancies and makes corrections accordingly. Help production employees manage payroll software requests. Utilizes cross-training to provide administrative support to the estimating department. Assist estimating department by entering work orders, change orders, and updating project numbers in designated software. Perform all project prequalification requirements, including insurance, bonds, and other requirements as needed. Performs all other duties as assigned. Qualifications: High school diploma or equivalent; associate’s degree preferred 1+ year of administrative or production support experience Proficient in Microsoft Office (Word, Excel, Outlook) Strong communication and organizational skills Ability to multitask and prioritize in a dynamic environment Knowledge of Sage and/or Paylocity a plus