City of Fort Meade
Administrative/Human Resources Assistant
City of Fort Meade, Fort Meade, Florida, United States, 33841
Job Description
Job Description
Administrative/Human
Resources Assistant City of Fort Meade
Job Summary: Position will primarily support the functions of the Human Resources Department but will also provide administrative support to the City Manager's Office, the Office of the Deputy City Clerk, and the Finance Department on an as-needed basis.
The Administrative/HR Assistant is a vital member of the HR Team, providing essential support in various HR functions and ensuring the smooth operation of the HR department. Under general supervision, the assistant performs routine to moderately difficult administrative, human resources and risk management duties to support the department director. Duties include but are not limited to assistance with recruitment, employee on/offboarding and training coordination, maintaining department's inventory of office supplies and equipment, establishing and maintaining filing systems. Performs other related work as directed. This is a confidential position which requires discretion, excellent customer service skills, tact and some degree of independent decision-making for routine tasks.
Essential Functions: Maintain employee files, ensuring accurate and up-to-date employee records; manages all paperwork related to hiring, terminations, payroll/benefits changes and risk management; updates electronic employee databases. Assist with job postings; aids hiring managers with screening applications and scheduling interviews. Coordinates and assists with new hire onboarding and new employee orientation. Process background checks for new recruits; coordinate other pre-employment or random medical testing as required by certain positions. Processes new hire 1-9 forms through E-Verify tracking system. Maintains 1-9 forms folder; coordinates periodic audits. Ensures timely resolution of employee inquiries, providing information on HR policies and procedures, and assisting with benefits administration. Handle
confidential/sensitive
employee information with discretion and maintain the confidentiality of all HR data. Coordinates or assists with various employee relations, training and other activities or events. Works with Deputy City Clerk in finalizing and disseminating meeting agenda packets; may aid the Clerk with large-scale mail outs. Responsible for incoming/outgoing mail, both external and inter-departmental. Will manage the centralized postage system and may be required to pick up and/or deliver mail to/from the post office (located less than 2 blocks from City Hall). Manages or assists with special projects and related duties as assigned or required.
(These essential job functions are not to be construed as a complete statement of all duties. Employee may be required to perform other job-related duties, as required.)
Minimum Qualifications (KSAs): Strong written and verbal communication skills. Strong interpersonal skills. Effective organizational and time management skills. Ability to prioritize and resolve employees' inquiries with professionalism and empathy. Familiarity with database systems and common HR applications, including knowledge of or ability to learn an applicant tracking system (ATS) Familiarity with Microsoft Office suite, including at minimum intermediate Excel capability. Understanding of employment laws and regulations as well as industry-specific regulations Ability to meet tight deadlines and juggle multiple projects. Discretion and the ability to keep HR records and data confidential. Attendance and timeliness is crucial to maintain efficiency in the HR department. Education, Training and Experience: High school diploma or GED required; college coursework in human resources, public/business administration or closely related field is desirable. Prior experience working in an HR department is preferred. Licenses, Certificates, Special Requirements: Valid Florida Driver's License Current Florida Public Notary preferred, or ability to obtain a Florida Public Notary license.
Job Description
Administrative/Human
Resources Assistant City of Fort Meade
Job Summary: Position will primarily support the functions of the Human Resources Department but will also provide administrative support to the City Manager's Office, the Office of the Deputy City Clerk, and the Finance Department on an as-needed basis.
The Administrative/HR Assistant is a vital member of the HR Team, providing essential support in various HR functions and ensuring the smooth operation of the HR department. Under general supervision, the assistant performs routine to moderately difficult administrative, human resources and risk management duties to support the department director. Duties include but are not limited to assistance with recruitment, employee on/offboarding and training coordination, maintaining department's inventory of office supplies and equipment, establishing and maintaining filing systems. Performs other related work as directed. This is a confidential position which requires discretion, excellent customer service skills, tact and some degree of independent decision-making for routine tasks.
Essential Functions: Maintain employee files, ensuring accurate and up-to-date employee records; manages all paperwork related to hiring, terminations, payroll/benefits changes and risk management; updates electronic employee databases. Assist with job postings; aids hiring managers with screening applications and scheduling interviews. Coordinates and assists with new hire onboarding and new employee orientation. Process background checks for new recruits; coordinate other pre-employment or random medical testing as required by certain positions. Processes new hire 1-9 forms through E-Verify tracking system. Maintains 1-9 forms folder; coordinates periodic audits. Ensures timely resolution of employee inquiries, providing information on HR policies and procedures, and assisting with benefits administration. Handle
confidential/sensitive
employee information with discretion and maintain the confidentiality of all HR data. Coordinates or assists with various employee relations, training and other activities or events. Works with Deputy City Clerk in finalizing and disseminating meeting agenda packets; may aid the Clerk with large-scale mail outs. Responsible for incoming/outgoing mail, both external and inter-departmental. Will manage the centralized postage system and may be required to pick up and/or deliver mail to/from the post office (located less than 2 blocks from City Hall). Manages or assists with special projects and related duties as assigned or required.
(These essential job functions are not to be construed as a complete statement of all duties. Employee may be required to perform other job-related duties, as required.)
Minimum Qualifications (KSAs): Strong written and verbal communication skills. Strong interpersonal skills. Effective organizational and time management skills. Ability to prioritize and resolve employees' inquiries with professionalism and empathy. Familiarity with database systems and common HR applications, including knowledge of or ability to learn an applicant tracking system (ATS) Familiarity with Microsoft Office suite, including at minimum intermediate Excel capability. Understanding of employment laws and regulations as well as industry-specific regulations Ability to meet tight deadlines and juggle multiple projects. Discretion and the ability to keep HR records and data confidential. Attendance and timeliness is crucial to maintain efficiency in the HR department. Education, Training and Experience: High school diploma or GED required; college coursework in human resources, public/business administration or closely related field is desirable. Prior experience working in an HR department is preferred. Licenses, Certificates, Special Requirements: Valid Florida Driver's License Current Florida Public Notary preferred, or ability to obtain a Florida Public Notary license.