Aston Carter
Administrative Assistant
As an Administrative Assistant, you will play a vital role in providing exceptional service and administrative support within our office environment. You will be the first point of contact for visitors and clients, ensuring a welcoming and professional atmosphere. Responsibilities
Greet individuals entering the establishment, ascertain the nature and purpose of their visit, and guide or accompany them to the appropriate destination. Collect, sort, distribute, and prepare mail, messages, and courier deliveries. Answer incoming calls, screen and forward them, and provide information according to company guidelines. Manage all outgoing FedEx shipments for both on-site and remote staff members. Maintain adequate office and kitchen supplies, order and replenish inventory as needed, and communicate with purchasing as necessary. Provide comprehensive on-site administrative support to all remote staff members. Maintain office and conference room calendars and coordinate meetings and travel for executives, other leadership team members, and Board level stakeholders. Clean, maintain, and organize the general office, including the reception area, conference room, kitchen, common areas, and storage space. Offer general administrative support such as proofreading, formatting, editing documents, copying, filing, emailing, faxing, and gathering signatures. Support the finance department, particularly in a data entry role, during maternity leave coverage. Essential Skills
Customer service expertise Proficiency in administrative support and receptionist duties Experience with Microsoft Outlook and Office Suite, particularly Excel and PDF conversion Strong organizational and time management skills Professionalism with the ability to communicate respectfully with all levels of staff and clients Excellent written and verbal communication skills Ability to maintain a consistent and reliable work schedule Additional Skills & Qualifications
Recent graduates with a business background are encouraged to apply Solid computer skills are essential A team-oriented mentality with a willingness to assist beyond the outlined job description Work Environment
This position is a full-time, on-site role located on the 6th floor, with potential stair access in case of elevator malfunction. The work schedule is Monday through Friday, with flexible start times between 7-8 A. Pay and Benefits
The pay range for this position is $22.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type
This is a fully onsite position in Cleveland, OH. Application Deadline
This position is anticipated to close on Aug 21, 2025.
As an Administrative Assistant, you will play a vital role in providing exceptional service and administrative support within our office environment. You will be the first point of contact for visitors and clients, ensuring a welcoming and professional atmosphere. Responsibilities
Greet individuals entering the establishment, ascertain the nature and purpose of their visit, and guide or accompany them to the appropriate destination. Collect, sort, distribute, and prepare mail, messages, and courier deliveries. Answer incoming calls, screen and forward them, and provide information according to company guidelines. Manage all outgoing FedEx shipments for both on-site and remote staff members. Maintain adequate office and kitchen supplies, order and replenish inventory as needed, and communicate with purchasing as necessary. Provide comprehensive on-site administrative support to all remote staff members. Maintain office and conference room calendars and coordinate meetings and travel for executives, other leadership team members, and Board level stakeholders. Clean, maintain, and organize the general office, including the reception area, conference room, kitchen, common areas, and storage space. Offer general administrative support such as proofreading, formatting, editing documents, copying, filing, emailing, faxing, and gathering signatures. Support the finance department, particularly in a data entry role, during maternity leave coverage. Essential Skills
Customer service expertise Proficiency in administrative support and receptionist duties Experience with Microsoft Outlook and Office Suite, particularly Excel and PDF conversion Strong organizational and time management skills Professionalism with the ability to communicate respectfully with all levels of staff and clients Excellent written and verbal communication skills Ability to maintain a consistent and reliable work schedule Additional Skills & Qualifications
Recent graduates with a business background are encouraged to apply Solid computer skills are essential A team-oriented mentality with a willingness to assist beyond the outlined job description Work Environment
This position is a full-time, on-site role located on the 6th floor, with potential stair access in case of elevator malfunction. The work schedule is Monday through Friday, with flexible start times between 7-8 A. Pay and Benefits
The pay range for this position is $22.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type
This is a fully onsite position in Cleveland, OH. Application Deadline
This position is anticipated to close on Aug 21, 2025.