Aston Carter
Accounts Payable Specialist
This role involves assisting in the cleanup work prior to the department's transition from PeopleSoft to Workday. Reconcile vendor accounts by regularly comparing vendor statements with internal AP ledgers and identifying any differences or mismatches. Investigate and resolve discrepancies by researching and identifying the cause of issues such as missing invoices, incorrect amounts, duplicate payments, or timing differences, and communicate with vendors or internal teams to resolve them. Assist with processing vendor payments, ensuring accuracy, timeliness, and adherence to company policies. Maintain accurate records by ensuring all AP records, including invoices, payments, and adjustments, are up-to-date and organized. Collaborate with the purchasing, finance, and other relevant departments to resolve invoice and payment issues. Ensure all AP processes and documentation adhere to company policies, accounting principles, and relevant regulations. Respond to vendor inquiries and maintain positive relationships through effective communication and prompt issue resolution. Experience in accounts payable, purchase order management, and reconciliation. Proficiency in Microsoft Excel, including VLOOKUP. Experience with PeopleSoft and Workday. Strong analytical and problem-solving skills. Excellent communication skills. Attention to detail. Strong computer skills. AP research experience. Typically requires 0-5 years of experience in accounts payable or a related field. A bachelor's degree in accounting, finance, business, or a related field is often required or preferred. Proficiency in accounting software such as QuickBooks is highly valued. The role is within the network of American healthcare providers. The department is undergoing a software implementation starting August 2025. The work environment is collaborative, partnering with a leading consultancy firm for the transition from PeopleSoft. This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno@astoncarter.com along with your availability for a 10-minute phone call. The pay range for this position is $25.00 - $27.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave) This is a hybrid position in Edison, NJ. This position is anticipated to close on Aug 22, 2025.
This role involves assisting in the cleanup work prior to the department's transition from PeopleSoft to Workday. Reconcile vendor accounts by regularly comparing vendor statements with internal AP ledgers and identifying any differences or mismatches. Investigate and resolve discrepancies by researching and identifying the cause of issues such as missing invoices, incorrect amounts, duplicate payments, or timing differences, and communicate with vendors or internal teams to resolve them. Assist with processing vendor payments, ensuring accuracy, timeliness, and adherence to company policies. Maintain accurate records by ensuring all AP records, including invoices, payments, and adjustments, are up-to-date and organized. Collaborate with the purchasing, finance, and other relevant departments to resolve invoice and payment issues. Ensure all AP processes and documentation adhere to company policies, accounting principles, and relevant regulations. Respond to vendor inquiries and maintain positive relationships through effective communication and prompt issue resolution. Experience in accounts payable, purchase order management, and reconciliation. Proficiency in Microsoft Excel, including VLOOKUP. Experience with PeopleSoft and Workday. Strong analytical and problem-solving skills. Excellent communication skills. Attention to detail. Strong computer skills. AP research experience. Typically requires 0-5 years of experience in accounts payable or a related field. A bachelor's degree in accounting, finance, business, or a related field is often required or preferred. Proficiency in accounting software such as QuickBooks is highly valued. The role is within the network of American healthcare providers. The department is undergoing a software implementation starting August 2025. The work environment is collaborative, partnering with a leading consultancy firm for the transition from PeopleSoft. This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno@astoncarter.com along with your availability for a 10-minute phone call. The pay range for this position is $25.00 - $27.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave) This is a hybrid position in Edison, NJ. This position is anticipated to close on Aug 22, 2025.