Veterans in Healthcare
Executive Assistant to the Chief Academic Officer for BIDMC/BILH
Veterans in Healthcare - Boston, Massachusetts, us, 02298
Work at Veterans in Healthcare
Overview
- View job
Overview
Executive Assistant to the Chief Academic Officer for BIDMC/BILH
Join to apply for the
Executive Assistant to the Chief Academic Officer for BIDMC/BILH
role at
Veterans in Healthcare Executive Assistant to the Chief Academic Officer for BIDMC/BILH
6 days ago Be among the first 25 applicants Join to apply for the
Executive Assistant to the Chief Academic Officer for BIDMC/BILH
role at
Veterans in Healthcare Skip to main content
Learn more about upcoming BILH Career Events! Register Today!
BILH.org
Saved Jobs
Current Employees
Returning Users
Career Areas
Benefits
About Us
Our System
Career Events
Join our talent community
Career Opportunities
With us, you're more than the job you do
Search Jobs
Keyword
Learn more about working at Beth Israel Deaconess Medical Center
Executive Assistant to the Chief Academic Officer for BIDMC/BILH
Boston, Massachusetts
Organization Facility: Beth Israel Deaconess Medical Center Category: Administrative / Executive Assistants Job ID: JR81030 Date posted: 07/28/2025
Apply Now
Share job
Facebook X LinkedIn
Job Type:
Regular
Time Type:
Full time
Work Shift:
Day (United States of America)
FLSA Status:
Exempt
When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
This position will support the Chief Academic Officer, BIDMC/BLH with occasional support for other leaders in the office. The Executive Assistant will proactively interpret needs in a fast-paced environment. Duties will include managing international teaching and presentation commitments of the CAO and professional affiliations; stewarding the relationship with the Dean's Office at Harvard Medical School; and, creating presentations and keeping agendas for standing meetings. Experience in maintaining the Harvard CV is preferred. Position is 5 days a week on site at BIDMC.
Job Description:
Job Summary:
Provides complex administrative support and oversees projects in support of an executive. Independently initiates, organizes, and implements systems and procedures to efficiently manage special projects, reports and presentation preparations.
Essential Responsibilities:
Represents Executive to high level internal and external constituents. Answers policy questions and determines appropriate course of action for sensitive issues and matters of significance that have organization-wide visibility and potential cost or organizational repercussions. Establishes and maintains influential and strategic relationships at all levels of the organization. Gathers information on behalf of Executive, researches and writes memos, letters, and reports which are often complex in nature, utilizing independent judgment. Coordinates meetings with community leaders, government agencies, legal and consulting firms; provides them with information of a sensitive nature; must use discretion and judgment in responding to questions and determining issues on medical center access. Generates reports determining appropriate data inclusion and output criteria; reviews for validity and accuracy of information and data. Manages on-line appointment schedule, coordinates arrangements for multiple meetings, and maintains files for easy access to background material for daily schedule. Coordinates complex travel arrangements for meetings and preparation of materials for presentations. Identifies projects to improve operations of the business (department), develops and implements action plan.
Required Qualifications:
Associate's degree; Bachelor's degree preferred 5-8 years related work experience required. Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
Competencies:
Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance. Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents. Independence of Action: Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.
Written Communications:
Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.
Oral Communications:
Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.
Knowledge:
Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.
Team Work:
Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
Customer Service:
Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.
Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally
As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.
More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.
Equal Opportunity Employer/Veterans/Disabled
Apply Now
Related Jobs
Reception Desk Rep - Radiology Beth Israel Deaconess Medical Center Boston, Massachusetts Executive Assistant to the Chief Academic Officer for BIDMC/BILH Beth Israel Deaconess Medical Center Boston, Massachusetts Front Desk Admin Assistant- Needham Cancer Center Beth Israel Deaconess Medical Center Boston, Massachusetts, Needham, Massachusetts Learn more about Nursing at BILH Explore the diverse and rewarding nursing opportunities at BILH, where you can make a meaningful impact on patient care while growing your skills in a supportive and innovative healthcare environment. Learn More Check out Benefits at BILH Discover the outstanding BILH benefits that await you, encompassing competitive compensation packages, healthcare coverage, and a range of wellness programs designed to support your overall well-being. Learn More Explore Upcoming Events Stay informed and engaged by exploring the upcoming BILH events, where you'll have the opportunity to connect with colleagues, expand your professional network, and gain insights into the latest advancements and trends in healthcare. Learn More
Why join Beth Israel Lahey Health?
If you’re looking for a career where you can make a difference and explore your potential, Beth Israel Lahey Health is the place you belong. Our system includes a network of hospitals, physician practices, outpatient centers, and other healthcare facilities and we offer a broad range of careers in direct patient care, environmental services, registration, finance and many other fields. We are focused on providing compassionate and personalized healthcare with a strong reputation for clinical excellence and research and offer diverse opportunities for career growth and development. Conveniently, we have many locations in communities across Eastern Massachusetts and Southern New Hampshire. At Beth Israel Lahey Health, we see you for all that you are – your experience and your dreams. Explore our open opportunities and find out why so many have already chosen to join our team. View All Opportunities
Haven't found what you're looking for? Sign up for our job alerts.
Join our Talent Community and be the first to know about our job openings.
First Name
Last Name
Email Address
Phone Number
Resume
Select a job category from the list of options. Finally, click "Add" to create your job alert.Job Category By submitting your information, you acknowledge that you have read our privacy policy and consent to receive email communications from Beth Israel Lahey Health.
Confirm Email
Already a member?
Our System
Newsroom
Contact Us
Careers
Quick Links
Addison Gilbert Hospital Anna Jaques Hospital BayRidge Hospital Beth Israel Deaconess Hospital—Milton Beth Israel Deaconess Hospital—Needham Beth Israel Deaconess Hospital—Plymouth Beth Israel Deaconess Medical Center Beverly Hospital BILH At Home BILH Behavioral Services BILH Performance Network Exeter Hospital Joslin Diabetes Center Lahey Hospital & Medical Center Lahey Medical Center, Peabody Mount Auburn Hospital New England Baptist Hospital Primary Care The Herrick House Winchester Hospital
Notice of Privacy Practices Terms of Use Non-Discrimination Notice Text-Messaging Terms & Conditions Balance Billing Notice (PDF) Cookie Management Sitemap
Equal Opportunity Employer/Veterans/Disabled. EEO is the Law
2023 Beth Israel Lahey Health. All rights reserved.
Facebook Twitter Instagram Youtube Linkedin
} Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Hospitals and Health Care Referrals increase your chances of interviewing at Veterans in Healthcare by 2x Get notified about new Executive Assistant jobs in
Boston, MA . Executive Assistant - Private Equity - Boston, MA - 27111
Boston, MA $75,000.00-$85,000.00 2 weeks ago Executive Assistant - Ultrasound R&D (Cambridge, MA)
Executive Assistant to the Executive VP and Chief Financial Officer
Boston, MA $110,000.00-$125,000.00 10 hours ago Executive Assistant to Global Head, PK Sciences
Cambridge, MA $63,600.00-$118,200.00 1 day ago Boston, MA $75,000.00-$85,000.00 2 weeks ago Executive Assistant - Ultrasound (Cambridge, MA)
Assistant Manager - Front Office Encore Boston Harbor
Executive Assistant to the Chief Academic Officer for BIDMC/BILH
Executive Assistant, Worldwide Field Enablement, SMGS Ops
Assistant Manager - Front Office Encore Boston Harbor
Legal Executive Assistant to General Counsel
Boston, MA $85,000.00-$115,000.00 3 weeks ago Waltham, MA $55,000.00-$65,000.00 2 weeks ago Senior Executive Assistant I, Liberty Mutual Investments
Newton, MA $65,000.00-$85,000.00 4 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr
Join to apply for the
Executive Assistant to the Chief Academic Officer for BIDMC/BILH
role at
Veterans in Healthcare Executive Assistant to the Chief Academic Officer for BIDMC/BILH
6 days ago Be among the first 25 applicants Join to apply for the
Executive Assistant to the Chief Academic Officer for BIDMC/BILH
role at
Veterans in Healthcare Skip to main content
Learn more about upcoming BILH Career Events! Register Today!
BILH.org
Saved Jobs
Current Employees
Returning Users
Career Areas
Benefits
About Us
Our System
Career Events
Join our talent community
Career Opportunities
With us, you're more than the job you do
Search Jobs
Keyword
Learn more about working at Beth Israel Deaconess Medical Center
Executive Assistant to the Chief Academic Officer for BIDMC/BILH
Boston, Massachusetts
Organization Facility: Beth Israel Deaconess Medical Center Category: Administrative / Executive Assistants Job ID: JR81030 Date posted: 07/28/2025
Apply Now
Share job
Facebook X LinkedIn
Job Type:
Regular
Time Type:
Full time
Work Shift:
Day (United States of America)
FLSA Status:
Exempt
When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
This position will support the Chief Academic Officer, BIDMC/BLH with occasional support for other leaders in the office. The Executive Assistant will proactively interpret needs in a fast-paced environment. Duties will include managing international teaching and presentation commitments of the CAO and professional affiliations; stewarding the relationship with the Dean's Office at Harvard Medical School; and, creating presentations and keeping agendas for standing meetings. Experience in maintaining the Harvard CV is preferred. Position is 5 days a week on site at BIDMC.
Job Description:
Job Summary:
Provides complex administrative support and oversees projects in support of an executive. Independently initiates, organizes, and implements systems and procedures to efficiently manage special projects, reports and presentation preparations.
Essential Responsibilities:
Represents Executive to high level internal and external constituents. Answers policy questions and determines appropriate course of action for sensitive issues and matters of significance that have organization-wide visibility and potential cost or organizational repercussions. Establishes and maintains influential and strategic relationships at all levels of the organization. Gathers information on behalf of Executive, researches and writes memos, letters, and reports which are often complex in nature, utilizing independent judgment. Coordinates meetings with community leaders, government agencies, legal and consulting firms; provides them with information of a sensitive nature; must use discretion and judgment in responding to questions and determining issues on medical center access. Generates reports determining appropriate data inclusion and output criteria; reviews for validity and accuracy of information and data. Manages on-line appointment schedule, coordinates arrangements for multiple meetings, and maintains files for easy access to background material for daily schedule. Coordinates complex travel arrangements for meetings and preparation of materials for presentations. Identifies projects to improve operations of the business (department), develops and implements action plan.
Required Qualifications:
Associate's degree; Bachelor's degree preferred 5-8 years related work experience required. Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
Competencies:
Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance. Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents. Independence of Action: Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.
Written Communications:
Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.
Oral Communications:
Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.
Knowledge:
Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.
Team Work:
Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
Customer Service:
Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.
Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally
As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.
More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.
Equal Opportunity Employer/Veterans/Disabled
Apply Now
Related Jobs
Reception Desk Rep - Radiology Beth Israel Deaconess Medical Center Boston, Massachusetts Executive Assistant to the Chief Academic Officer for BIDMC/BILH Beth Israel Deaconess Medical Center Boston, Massachusetts Front Desk Admin Assistant- Needham Cancer Center Beth Israel Deaconess Medical Center Boston, Massachusetts, Needham, Massachusetts Learn more about Nursing at BILH Explore the diverse and rewarding nursing opportunities at BILH, where you can make a meaningful impact on patient care while growing your skills in a supportive and innovative healthcare environment. Learn More Check out Benefits at BILH Discover the outstanding BILH benefits that await you, encompassing competitive compensation packages, healthcare coverage, and a range of wellness programs designed to support your overall well-being. Learn More Explore Upcoming Events Stay informed and engaged by exploring the upcoming BILH events, where you'll have the opportunity to connect with colleagues, expand your professional network, and gain insights into the latest advancements and trends in healthcare. Learn More
Why join Beth Israel Lahey Health?
If you’re looking for a career where you can make a difference and explore your potential, Beth Israel Lahey Health is the place you belong. Our system includes a network of hospitals, physician practices, outpatient centers, and other healthcare facilities and we offer a broad range of careers in direct patient care, environmental services, registration, finance and many other fields. We are focused on providing compassionate and personalized healthcare with a strong reputation for clinical excellence and research and offer diverse opportunities for career growth and development. Conveniently, we have many locations in communities across Eastern Massachusetts and Southern New Hampshire. At Beth Israel Lahey Health, we see you for all that you are – your experience and your dreams. Explore our open opportunities and find out why so many have already chosen to join our team. View All Opportunities
Haven't found what you're looking for? Sign up for our job alerts.
Join our Talent Community and be the first to know about our job openings.
First Name
Last Name
Email Address
Phone Number
Resume
Select a job category from the list of options. Finally, click "Add" to create your job alert.Job Category By submitting your information, you acknowledge that you have read our privacy policy and consent to receive email communications from Beth Israel Lahey Health.
Confirm Email
Already a member?
Our System
Newsroom
Contact Us
Careers
Quick Links
Addison Gilbert Hospital Anna Jaques Hospital BayRidge Hospital Beth Israel Deaconess Hospital—Milton Beth Israel Deaconess Hospital—Needham Beth Israel Deaconess Hospital—Plymouth Beth Israel Deaconess Medical Center Beverly Hospital BILH At Home BILH Behavioral Services BILH Performance Network Exeter Hospital Joslin Diabetes Center Lahey Hospital & Medical Center Lahey Medical Center, Peabody Mount Auburn Hospital New England Baptist Hospital Primary Care The Herrick House Winchester Hospital
Notice of Privacy Practices Terms of Use Non-Discrimination Notice Text-Messaging Terms & Conditions Balance Billing Notice (PDF) Cookie Management Sitemap
Equal Opportunity Employer/Veterans/Disabled. EEO is the Law
2023 Beth Israel Lahey Health. All rights reserved.
Facebook Twitter Instagram Youtube Linkedin
} Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Hospitals and Health Care Referrals increase your chances of interviewing at Veterans in Healthcare by 2x Get notified about new Executive Assistant jobs in
Boston, MA . Executive Assistant - Private Equity - Boston, MA - 27111
Boston, MA $75,000.00-$85,000.00 2 weeks ago Executive Assistant - Ultrasound R&D (Cambridge, MA)
Executive Assistant to the Executive VP and Chief Financial Officer
Boston, MA $110,000.00-$125,000.00 10 hours ago Executive Assistant to Global Head, PK Sciences
Cambridge, MA $63,600.00-$118,200.00 1 day ago Boston, MA $75,000.00-$85,000.00 2 weeks ago Executive Assistant - Ultrasound (Cambridge, MA)
Assistant Manager - Front Office Encore Boston Harbor
Executive Assistant to the Chief Academic Officer for BIDMC/BILH
Executive Assistant, Worldwide Field Enablement, SMGS Ops
Assistant Manager - Front Office Encore Boston Harbor
Legal Executive Assistant to General Counsel
Boston, MA $85,000.00-$115,000.00 3 weeks ago Waltham, MA $55,000.00-$65,000.00 2 weeks ago Senior Executive Assistant I, Liberty Mutual Investments
Newton, MA $65,000.00-$85,000.00 4 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr