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Mid-Level Office Administrator - MTA 2nd Ave Subway

Join to apply for the Mid-Level Office Administrator - MTA 2nd Ave Subway role at PACO Group, Inc.

Mid-Level Office Administrator - MTA 2nd Ave Subway

Join to apply for the Mid-Level Office Administrator - MTA 2nd Ave Subway role at PACO Group, Inc.

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$35-50

Employment Type
Full time
Education Requirements
Knowledge, Skills, & Abilities:
Hourly Rate
$35-50
PACO Group, Inc. (PACO) is a multidisciplinary project- and construction-management firm supporting major transportation owners across the New York metropolitan region. PACO Group, Inc is supporting the Metropolitan Transportation Authority team for the Second Avenue Subway Phase 2 project, we help drive schedule, cost, and quality objectives on one of the nations most significant transit expansions.
POSITION OVERVIEW Mid-Level Office Administrator
We are seeking a detail-oriented Office Administrator to provide full-time administrative support to the SAS Phase 2 PMC staff. The role is on-site in Manhattan with an immediate start. The selected candidate will coordinate documentation, correspondence, and meeting logistics while safeguarding confidential information and juggling shifting priorities in a fast-paced project office.
Key Responsibilities

• Prepare, proofread, and edit routine letters, business correspondence, meeting minutes, and complex project reports.
• Maintain confidential personnel, contract, and project records in accordance with MTA policies.
• Track incoming/outgoing documents; file and retrieve records to support audits and management requests.
• Coordinate calendars, schedule meetings, and arrange travel or on-site logistics for PMC leadership.
• Monitor office supplies, process purchase requests, and liaise with vendors and building services.
• Assist with invoice coding, expense reconciliation, and basic data entry as directed.
• Support special assignments and provide general administrative assistance to project team members.
  

Skills & Competencies

• Proven ability to handle sensitive information with discretion.
• Exceptional attention to detail and organizational skills; able to balance multiple deadlines.
• Clear, professional written and verbal communication.
• Strong interpersonal skills for interfacing with engineers, consultants, and agency staff.
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint); SharePoint experience a plus.
  

Qualifications

• 57 years of progressive administrative experience, preferably within engineering, construction, or transit-related environments.
• Bachelors degree preferred (business, communications, or related field).
• Demonstrated track record composing, editing, and proofreading business documents of varying complexity.
• Ability to work on-site in Manhattan and adapt to changing project priorities.
  

Benefits
401(k) and 401(k) Employer Matching
Health Insurance
Dental Insurance
Group Life Insurance, LTD and AD&D
Paid Time Off
Paid Holidays
Professional Development Assistance
PACO Group, Inc. is committed to furthering opportunities for everyone in the national construction market. The firm periodically reaffirms this commitment through an active affirmative action plan. It provides Equal Employment Opportunities (EEO) to all employees without unlawful discrimination regarding race, creed, color, national origin, sex, age, disability, marital status, religion, military status, pregnancy, sexual orientation, or citizenship status. As an equal opportunity employer, we have recruited, hired, promoted, and retained an ethnically and socially diverse professional staff. Our efforts to date have produced a multidisciplinary workforce - a record of diversity that extends to the highest levels of the firm's management.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

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