Rutgers University
Program Coordinator II (Office of Financial Aid - Piscataway)
Rutgers University - Piscataway, New Jersey, United States
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Program Coordinator II (Office of Financial Aid - Piscataway)
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link. Recruitment/Posting Title Program Coordinator II (Office of Financial Aid - Piscataway) Job Category Job Category URA-AFT Administrative Department Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a
top 100 best large employer
in America,
Rutgers’ commitment to its employees
includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
The Office of Financial Aid strives to provide the highest quality service to undergraduate, graduate and professional students in pursuit of their academic goals. Our primary objective is to assist students and families in planning for and meeting expenses associated with attendance at the university. At our offices in Camden, Newark, New Brunswick, and Piscataway, we focus on establishing aid eligibility, awarding scholarships, grants, loans, and employment to eligible students as well as providing financial aid counseling to students and families. Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Coordinator II for the
Office of Financial Aid
within
Enrollment Services
, a unit of
University Finance and Administration
. Reporting to the Associate Campus Director, this position coordinates the Federal Work Study ( FWS ) Program for departments within Rutgers Health, ensuring compliance with federal regulations, supporting student employment and counseling, providing administrative support, and contributing to the effective operation of the financial aid office.
Among the key duties of this position are the following: Coordinates the placement of students in approved FWS jobs and monitors compliance with program rules. Serves as the primary liaison for Rutgers Health FWS supervisors, providing guidance on hiring, onboarding, and timesheet procedures. Counsels students on FWS eligibility, opportunities, and responsibilities. Tracks FWS earnings and funding allocations to ensure adherence to federal and institutional requirements. Maintains records, prepares reports, and supports audits and reconciliations related to FWS . Provides general administrative and customer service support to the financial aid office. FLSA FLSA Nonexempt Grade Grade 03 Salary Details Minimum Salary Minimum Salary 52602.480 Mid Range Salary 64788.980 Maximum Salary Maximum Salary 76975.480 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Bachelor’s degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of student financial aid, student employment programs, or related administrative/student services roles in a higher education setting. Certifications/Licenses Required Knowledge, Skills, and Abilities Strong analytical and reporting skills; ability to collect, interpret, and present data for compliance and program evaluation. Excellent interpersonal, counseling, and communication skills with a student-centered approach. Demonstrated ability to work independently and collaboratively in a fast-paced, deadline-driven environment. Strong organizational and problem-solving skills; attention to detail. Preferred Qualifications
Knowledge of federal and state financial aid regulations, including the administration of the Federal Work-Study program. Experience working with the Federal Work Study program specifically in a health sciences or graduate/professional school setting. Demonstrated familiarity with administrative systems such as Ellucian BANNER or comparable student information systems. Experience coordinating community service placements or partnerships in a college or university setting. Knowledge of federal Title IV regulations and audit or compliance preparation. Physical Demands and Work Environment
Standing, sitting, walking, talking or hearing. No special vision requirements. Must be able to lift I0-15 pounds. Special Conditions Posting Number Posting Number 25ST1608 Posting Open Date Posting Open Date 08/04/2025 Special Instructions to Applicants Regional Campus Home Location Campus Home Location Campus Piscataway (RBHS) City City Piscataway State State NJ Position Information Recruitment/Posting Title Program Coordinator II (Office of Financial Aid - Piscataway) Job Category URA-AFT Administrative Department Financial Aid - RBHS PISC Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a
top 100 best large employer
in America,
Rutgers’ commitment to its employees
includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
The Office of Financial Aid strives to provide the highest quality service to undergraduate, graduate and professional students in pursuit of their academic goals. Our primary objective is to assist students and families in planning for and meeting expenses associated with attendance at the university. At our offices in Camden, Newark, New Brunswick, and Piscataway, we focus on establishing aid eligibility, awarding scholarships, grants, loans, and employment to eligible students as well as providing financial aid counseling to students and families. Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Coordinator II for the
Office of Financial Aid
within
Enrollment Services
, a unit of
University Finance and Administration
. Reporting to the Associate Campus Director, this position coordinates the Federal Work Study ( FWS ) Program for departments within Rutgers Health, ensuring compliance with federal regulations, supporting student employment and counseling, providing administrative support, and contributing to the effective operation of the financial aid office.
Among the key duties of this position are the following:
Coordinates the placement of students in approved FWS jobs and monitors compliance with program rules. Serves as the primary liaison for Rutgers Health FWS supervisors, providing guidance on hiring, onboarding, and timesheet procedures. Counsels students on FWS eligibility, opportunities, and responsibilities. Tracks FWS earnings and funding allocations to ensure adherence to federal and institutional requirements. Maintains records, prepares reports, and supports audits and reconciliations related to FWS . Provides general administrative and customer service support to the financial aid office. FLSA Nonexempt Grade 03 Salary Details Minimum Salary 52602.480 Mid Range Salary 64788.980 Maximum Salary 76975.480 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit:
http://uhr.rutgers.edu/benefits/benefits-overview
. Position Status Full Time Working Hours (per week) Standard Hours 37.50 Daily Work Shift Work Arrangement Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience
Bachelor’s degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of student financial aid, student employment programs, or related administrative/student services roles in a higher education setting. Certifications/Licenses Required Knowledge, Skills, and Abilities
Strong analytical and reporting skills; ability to collect, interpret, and present data for compliance and program evaluation. Excellent interpersonal, counseling, and communication skills with a student-centered approach. Demonstrated ability to work independently and collaboratively in a fast-paced, deadline-driven environment. Strong organizational and problem-solving skills; attention to detail. Preferred Qualifications
Knowledge of federal and state financial aid regulations, including the administration of the Federal Work-Study program. Experience working with the Federal Work Study program specifically in a health sciences or graduate/professional school setting. Demonstrated familiarity with administrative systems such as Ellucian BANNER or comparable student information systems. Experience coordinating community service placements or partnerships in a college or university setting. Knowledge of federal Title IV regulations and audit or compliance preparation. Equipment Utilized Physical Demands and Work Environment
Standing, sitting, walking, talking or hearing. No special vision requirements. Must be able to lift I0-15 pounds. Special Conditions Posting Details Posting Number 25ST1608 Posting Open Date 08/04/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Piscataway (RBHS) City Piscataway State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement Supplemental Questions
Required fields are indicated with an asterisk (*). * Do you have a Bachelor’s degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of student financial aid, student employment programs, or related administrative/student services roles in a higher education setting?
Yes No
Required Documents
Resume/CV Cover Letter/Letter of Application Optional Documents
List of Professional References (contact Info) It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement .
In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-4444 or e-mail us . Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at OneSource@Rutgers.edu . For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or ROCS@hr.rutgers.edu .
To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .
#J-18808-Ljbffr
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the
Apply for this Job
link/button. If you would like tobookmark this position for later review, click on the
Bookmark
link. If you would like to print a copy of this position for your records, click on the
Print Preview
link. Recruitment/Posting Title Program Coordinator II (Office of Financial Aid - Piscataway) Job Category Job Category URA-AFT Administrative Department Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a
top 100 best large employer
in America,
Rutgers’ commitment to its employees
includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
The Office of Financial Aid strives to provide the highest quality service to undergraduate, graduate and professional students in pursuit of their academic goals. Our primary objective is to assist students and families in planning for and meeting expenses associated with attendance at the university. At our offices in Camden, Newark, New Brunswick, and Piscataway, we focus on establishing aid eligibility, awarding scholarships, grants, loans, and employment to eligible students as well as providing financial aid counseling to students and families. Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Coordinator II for the
Office of Financial Aid
within
Enrollment Services
, a unit of
University Finance and Administration
. Reporting to the Associate Campus Director, this position coordinates the Federal Work Study ( FWS ) Program for departments within Rutgers Health, ensuring compliance with federal regulations, supporting student employment and counseling, providing administrative support, and contributing to the effective operation of the financial aid office.
Among the key duties of this position are the following: Coordinates the placement of students in approved FWS jobs and monitors compliance with program rules. Serves as the primary liaison for Rutgers Health FWS supervisors, providing guidance on hiring, onboarding, and timesheet procedures. Counsels students on FWS eligibility, opportunities, and responsibilities. Tracks FWS earnings and funding allocations to ensure adherence to federal and institutional requirements. Maintains records, prepares reports, and supports audits and reconciliations related to FWS . Provides general administrative and customer service support to the financial aid office. FLSA FLSA Nonexempt Grade Grade 03 Salary Details Minimum Salary Minimum Salary 52602.480 Mid Range Salary 64788.980 Maximum Salary Maximum Salary 76975.480 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Bachelor’s degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of student financial aid, student employment programs, or related administrative/student services roles in a higher education setting. Certifications/Licenses Required Knowledge, Skills, and Abilities Strong analytical and reporting skills; ability to collect, interpret, and present data for compliance and program evaluation. Excellent interpersonal, counseling, and communication skills with a student-centered approach. Demonstrated ability to work independently and collaboratively in a fast-paced, deadline-driven environment. Strong organizational and problem-solving skills; attention to detail. Preferred Qualifications
Knowledge of federal and state financial aid regulations, including the administration of the Federal Work-Study program. Experience working with the Federal Work Study program specifically in a health sciences or graduate/professional school setting. Demonstrated familiarity with administrative systems such as Ellucian BANNER or comparable student information systems. Experience coordinating community service placements or partnerships in a college or university setting. Knowledge of federal Title IV regulations and audit or compliance preparation. Physical Demands and Work Environment
Standing, sitting, walking, talking or hearing. No special vision requirements. Must be able to lift I0-15 pounds. Special Conditions Posting Number Posting Number 25ST1608 Posting Open Date Posting Open Date 08/04/2025 Special Instructions to Applicants Regional Campus Home Location Campus Home Location Campus Piscataway (RBHS) City City Piscataway State State NJ Position Information Recruitment/Posting Title Program Coordinator II (Office of Financial Aid - Piscataway) Job Category URA-AFT Administrative Department Financial Aid - RBHS PISC Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a
top 100 best large employer
in America,
Rutgers’ commitment to its employees
includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
The Office of Financial Aid strives to provide the highest quality service to undergraduate, graduate and professional students in pursuit of their academic goals. Our primary objective is to assist students and families in planning for and meeting expenses associated with attendance at the university. At our offices in Camden, Newark, New Brunswick, and Piscataway, we focus on establishing aid eligibility, awarding scholarships, grants, loans, and employment to eligible students as well as providing financial aid counseling to students and families. Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Coordinator II for the
Office of Financial Aid
within
Enrollment Services
, a unit of
University Finance and Administration
. Reporting to the Associate Campus Director, this position coordinates the Federal Work Study ( FWS ) Program for departments within Rutgers Health, ensuring compliance with federal regulations, supporting student employment and counseling, providing administrative support, and contributing to the effective operation of the financial aid office.
Among the key duties of this position are the following:
Coordinates the placement of students in approved FWS jobs and monitors compliance with program rules. Serves as the primary liaison for Rutgers Health FWS supervisors, providing guidance on hiring, onboarding, and timesheet procedures. Counsels students on FWS eligibility, opportunities, and responsibilities. Tracks FWS earnings and funding allocations to ensure adherence to federal and institutional requirements. Maintains records, prepares reports, and supports audits and reconciliations related to FWS . Provides general administrative and customer service support to the financial aid office. FLSA Nonexempt Grade 03 Salary Details Minimum Salary 52602.480 Mid Range Salary 64788.980 Maximum Salary 76975.480 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit:
http://uhr.rutgers.edu/benefits/benefits-overview
. Position Status Full Time Working Hours (per week) Standard Hours 37.50 Daily Work Shift Work Arrangement Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience
Bachelor’s degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of student financial aid, student employment programs, or related administrative/student services roles in a higher education setting. Certifications/Licenses Required Knowledge, Skills, and Abilities
Strong analytical and reporting skills; ability to collect, interpret, and present data for compliance and program evaluation. Excellent interpersonal, counseling, and communication skills with a student-centered approach. Demonstrated ability to work independently and collaboratively in a fast-paced, deadline-driven environment. Strong organizational and problem-solving skills; attention to detail. Preferred Qualifications
Knowledge of federal and state financial aid regulations, including the administration of the Federal Work-Study program. Experience working with the Federal Work Study program specifically in a health sciences or graduate/professional school setting. Demonstrated familiarity with administrative systems such as Ellucian BANNER or comparable student information systems. Experience coordinating community service placements or partnerships in a college or university setting. Knowledge of federal Title IV regulations and audit or compliance preparation. Equipment Utilized Physical Demands and Work Environment
Standing, sitting, walking, talking or hearing. No special vision requirements. Must be able to lift I0-15 pounds. Special Conditions Posting Details Posting Number 25ST1608 Posting Open Date 08/04/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Piscataway (RBHS) City Piscataway State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement Supplemental Questions
Required fields are indicated with an asterisk (*). * Do you have a Bachelor’s degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of student financial aid, student employment programs, or related administrative/student services roles in a higher education setting?
Yes No
Required Documents
Resume/CV Cover Letter/Letter of Application Optional Documents
List of Professional References (contact Info) It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement .
In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-4444 or e-mail us . Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at OneSource@Rutgers.edu . For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or ROCS@hr.rutgers.edu .
To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .
#J-18808-Ljbffr