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COUNTY OF BUCKS

JOB TITLE:

Project Administrator, Community Development

JOB CODE:

0075

DEPARTMENT:

Housing & Community Development

UNION:

00

FLSA STATUS:

Exempt

GRADE: POSITION SUMMARY :

The Project Administrator for Community Development will manage the entire lifecycle of projects focused on housing, public facilities, infrastructure improvements, economic development, and public services. Focus is on Community Development Block Grant (CDBG) program and Home Investment Partnership Program (HOME) funding, though not limited to these two programs.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES : Financial & Contract Management

Draft and process contracts for various projects and funding sources (e.g., CDBG, HOME, PHARE, etc.). Manage the financial aspects of projects, including funding, budgets, forecasts, accounting reports, and requests for payments. Track sub-recipient expenditures to ensure efficient funding use and maintain up-to-date financial records and projections. Ensure cost reasonableness and documentation in line with HUD standards. Generate and submit required reports to HUD in accordance with federal guidelines. Assist with procurement processes, including bid solicitation ensuring all federal and local regulations are followed. Collaborate with internal and external stakeholders to ensure coordinated submission of reports, permits, and clearances related to contract activity.

Planning & Strategy

Assist in evaluating funding priorities based on community needs and eligibility criteria. Support tracking project progress toward program goals and objectives. Assist with project planning timelines and construction schedules for infrastructure, rehabilitation, or public facility improvements. Support the development of procurement and implementation schedules that are realistic, compliant, and trackable allowing for early identification of compliance issues. Coordinate internally to ensure alignment with broader department goals.

Communication & Collaboration

Serve as a reliable point of contact for project funding partners and consultants. Create and deliver informational materials including tutorials, webinars, guidelines, and presentations for community partners. Work cross-departmentally to ensure efficient implementation of projects and share information clearly and effectively. Participate in team meetings, compliance training and workshops, as needed.

Application & Proposal Evaluation

Manage the application process for designated funding sources with a focus on CDBG (Community Development Block Grant). Prepare applications and train the community on eligible uses of funding. Assist in scoring, ranking, and making award recommendations based on established criteria. Track application outcomes and prepare summaries for internal use.

Oversight & Compliance

Develop and maintain program manuals for funding sources, detailing regulations and County procedures. Monitor projects to ensure program manuals and required regulations are adhered to by sub-recipients, including conducting inspections of project sites, properties, and data entry and quality. Track construction milestones and perform site visits to verify compliance and project completion. Maintain technical competency in HUD, Commonwealth of PA, and other program guidelines, project financing, County financial practices, and federal, state, and local legal requirements. Prepare project reviews (e.g., historical, environmental), including gathering and assembling information and administrative duties. Monitor compliance with Davis-Bacon, Prevailing Wage, and Section 3 and other programmatic requirements across applicable projects.

Additional tasks as may be assigned

QUALIFICATIONS REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Any combination of experience and training which affords the applicant an opportunity to gain the above listed knowledge, skill and ability. Required : Bachelor's Degree in Business Administration, Public Administration, Construction Management, Planning, related field OR equivalent experience. Preferred : Masters Degree in related field. 2+ years' experience in Grant Management. A Plus : Experience managing Housing & Urban Development (HUD) and PA Department of Community and Economic Development (DCED) projects. Construction or procurement background. Must possess and maintain a valid driver's license and have use of a personal vehicle. Typing skills at 35+ wpm.

Position:

Project Administrator, Housing

FUNCTIONAL REQUIREMENTS:

Physical Demands: (Check all that apply)

Balancing

X

Stooping

X

Pushing

X

Climbing

Crouching

X

Pulling

X

Crawling

Kneeling

Handling

X

Standing

X

Sitting

X

Talking

X

Turning

X

Reaching

X

Hearing

X

Seeing

X

Color Vision

Depth Perception

Mobility

X

Lifting: (Check one)

Carrying: (Check one)

X

A) Light

(20-25 lbs)

X

A) Light

(10-25 lbs)

B) Medium

(25-50 lbs)

B) Medium

(25-50 lbs)

C) Heavy

(50-100 lbs)

C) Heavy

(50-100 lbs)

D) Very Heavy

(over 100 lbs)

D) Very Heavy

(over 100 lbs)

Aptitudes: (Check all that apply)

Form perception

X

Problem solving

X

Motor coordination

X

Working speed (ex.wpm)

X

Finger dexterity

X

Manual dexterity

X

Computer/VDT ability

X

General learning ability

X

Clerical perception

X

Environmental Conditions: (Check all that apply)

Extreme cold

Extreme heat

Temperature changes

X

Wet conditions

Humid conditions

Exposure to fumes

Exposure to blood and body fluids

Noise and vibration

Exposure to chemicals

Poor ventilation

Inclement weather conditions;

Inside/outside weather conditions

X

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.