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Salary: $16.50 Hourly
Location : San Luis Obispo Campus, CA
Job Type: Full-Time
Job Number: FY2526-00031
Division: Human Resources
Department: Human Resources
Opening Date: 07/25/2025
Closing Date: 8/31/2025 11:59 PM Pacific
Job Description Summary
Weekly expected schedule is Monday - Friday, 8am - 5pm with an hour lunch. This short-term/temp position is expected to go through 9/30/2025 with possible extension.
DEFINITION
Under general supervision of the Executive Director of Human Resources and Labor Relations, and the direct supervision of the Supervisor of Human Resources/Benefits/Payroll, assists professional Human Resources staff by performing a wide variety of complex clerical and technical support duties relative to all aspects of the Human Resources Department operation.
DISTINGUISHING CHARACTERISTICS
Incumbents serving in positions assigned to this class have, in the regular course of duties, access to, and may possess information relating to, the employer's employer/employee relations.
Under supervision, this position will perform diversified routine and multifaceted clerical and technical support duties involving independent judgment requiring in-depth knowledge of assigned functions and will receive direction from Human Resources staff with regard to their specific areas of responsibility when providing assistance.
Incumbents in this position support student learning outcomes and institutional effectiveness by serving as the Human Resources main point of contact for short-term, substitute, student and volunteer employment, office walk-in and phone traffic,. In addition, incumbents in this position assist other Human Resources Department staff with various job duties that provide support to the campus.
Essential Functions & Qualifications
ESSENTIAL FUNCTIONS

• Greets office and building visitors and answers telephone calls; directs calls and visitors to appropriate personnel; and takes messages as necessary;
• Assists in the day-to-day activities of the Human Resources office to assure efficient and effective office operations;
• Serves as an informational resource to employees, job applicants and the general public, including performing receptionist duties. Prepare a wide variety of office-related materials such as correspondence, reports which consist of retrieving, compiling, and organizing information and data, forms, applications, memos and other documents. Review, check, correct and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures;
• Utilizes internal processes/systems to ensure responsibilities are completed by deadlines and verify accuracy;
• Assists with recruitment activities, including organization and maintenance of recruitment records, interview documents and may serve as Equal Employment Facilitator for interview sessions;
• Inputs employee information and other data, into an assigned computer system; establishes and maintains records and files; initiates queries and generates computerized reports and documents;
• Provides assistance with new employee orientation, candidate interview process, and employee TB and fingerprinting services. Respond to inquiries and provides a variety of detailed information to personnel, students, and the public concerning program or function services, policies and procedures;
• Assists with the preparation of open enrollment documents, mailing of insurance bills, data entry, along with creating files/folders when needed;
• Maintains District's Student and Short Term, Temporary and Substitute Employee hiring and tracking process;
• Collects, prepares and maintains a variety of documents, correspondence, logs, various records, policies, procedure manuals and other confidential information and/or data;
• Assists in the preparation of materials, scheduling and facilitating training workshops and meetings;
• Schedules appointments and conferences, maintain appointment calendar and make travel arrangements for the Executive Director of Human Resources and Labor Relations;
• Utilizes the District's integrated software in performing the required duties of the position;
• Prepares annual Open Purchase Orders for Vendors;
• Responsible for ordering and updating all labor law posters for all sites;
• Responsible for taking, typing and storing all minutes for department, not limited to staff meeting and Benefits Committee meeting minutes;
• Operates a variety of office equipment such as a computer, calculator, copy machine and scanning devices;
• Notifies appropriate departments with all employee phone and assignment updates; and
• Performs other related duties as required.

QUALIFICATIONS
Education:
Required

• Graduation from high school:

Preferred

• College-level course work in computer applications and business (office skills) courses.

Experience:
Required

• Two years of increasingly responsible clerical experience.
• Any equivalent combination of training and experience.

Preferred

• Experience working in human resources, community college, school district, or other educational agency.

Knowledge of:

• Methods, practices, terminology and procedures used in working with various employee groups of the College;
• Modern office practices, procedures and equipment;
• Record-keeping techniques;
• Office organization and file maintenance;
• Interpersonal and telephone skills usage tact, patience, courtesy and etiquette;
• Current technologies, personal computer, and associated office software such as word processing, spreadsheet, presentation, and/or database software;
• Correct usage of English, grammar, spelling, punctuation, and vocabulary; and
• District policies and procedures.

Ability to:

• Perform a variety of clerical duties related to the day-to-day functioning of the department;
• Communicate effectively both orally and in writing; Spanish preferred (eligible for bi-lingual stipend);
• Interpret, apply and explain rules, regulations, policies and procedures;
• Establish and maintain effective working relationships with others;
• Meet schedules and time lines;
• Be organized and thorough in assigned tasks;
• Prepare reports by gathering and organizing data from a variety of sources;
• Work confidentially with discretion;
• Work efficiently with many interruptions;
• Operate a variety of office equipment such as computer terminals, calculators, copiers and scanning devices;
• Make arrangements for meetings and conferences;
• Maintain a variety of files, records and logs;
• Plan and organize work;
• Establish and maintain cooperative working relationships with those contacted in the performance of duties; and
• Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and of staff and students with physical and learning disabilities.

Physical ability to:

• Read and comprehend printed matter and text and data on computer monitors;
• Communicate intelligibly and effectively via speech, telephone, written correspondence, and/or email;
• Sit or stand for extended periods of time;
• Lift and/or carry 25 pounds; and
• Exert manual dexterity sufficient for keyboard and other office equipment operation.

License and Certificates (current within the last year):
Required
Valid driver's license and eligible to obtain California driver's license upon hire.
Additional Information
Required Documents: Candidates will be required to submit a cover letter, resume, and reference list when applying for this position. Your reference list must include three professional references, their contact information and their relationship to you. When uploading documents, PDF uploads are preferred.
Completed online applications and all supporting documents must be submitted by the closing date for this position . LATE, INCOMPLETE, FAXED, MAILED OR EMAILED APPLICATIONS WILL NOT BE ACCEPTED.
San Luis Obispo County Community College District ("Cuesta College") is an equal opportunity employer committed to nondiscrimination on the basis of race, ethnicity, color, religion, national origin, sexual orientation, gender, gender identity, gender expression, marital status, medical condition, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), age, disability (physical and mental), genetic information, military and veteran status, or any other characteristic protected by applicable federal and state law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Reasonable accommodations will be provided for applicants with disabilities who self-disclose. Cuesta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.
In compliance with California law, all prospective staff and students are entitled to read the Annual Security Report, published each October by the Cuesta College Department of Public Safety. This report contains information about our emergency and crime reporting procedures, as well as crime statistics for the past 3 years. You may request a copy of this report at one of our two Public Safety Offices: on SLO campus at Building 6600A or on North County Campus at building N1035, during campus business hours. You may also access the complete text of this report at the following website address:
Weekly expected schedule is Monday - Friday, 8am - 5pm with an hour lunch. This short-term/temp position is expected to go through 9/30/2025 with possible extension.
Interview Process Information
Selected applicants will be invited to attend an interview.
TO: New Employees
FROM: Human Resources
SUBJECT: Benefits for Classified & Management Employees
Cuesta College's Benefits website:
Employees who work half-time or more are entitled to receive fringe benefits. The fringe allocation is money from the District to help cover the cost of insurance. Employees working half-time or more are eligible to participate in the District's medical, dental and vision insurance.
Employees with a work assignment of 50% to 74% of full time will receive one-half of the above stated fringe allocation.
If your insurance rate exceeds your fringe allocation, the balance will be deducted from your monthly payroll check. If the insurance plans selected cost less than the fringe allocation, any excess amount will be returned to the District. For more information about how fringe benefits are determined please refer to the collective bargaining agreement between SLO Community College District and Cuesta College Classified United Employees (CCCUE) or the Board of Trustees policy regarding management employees.
If you have any questions, please contact Human Resources at 805-546-3129 or
01
We endeavor to foster a just and inclusive campus culture here at Cuesta College. Please tell us about your experiences with inclusion as it relates to your career or some other aspect of your work? If you have not had direct experience in this area, please tell us about your aspirations. We welcome learning about your areas of challenge or growth and success.
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