Accounting Assistant
The Accounting Assistant will support the Accounting Director in executing essential accounting, payroll, and some human resources functions. This role is critical in ensuring daily financial operations run smoothly, transactions are recorded accurately, and organizational activities align with financial reporting needs. The ideal candidate will thrive in a fast-paced setting, possess excellent communication and analytical skills, and demonstrate a high degree of professionalism when interacting with various internal and external stakeholders. This is a full-time, non-exempt position with occasional scheduling flexibility required.
Key Responsibilities
Accounting Functions:
- Balance daily activity transactions.
- Process accounts payable, invoices, payments, credit card purchases, and statements.
- Manage accounts receivable deposits and maintain records.
- Reconcile gallery, concessions, and merchandise sales.
- Track outstanding donor invoices and payments.
- Support bank reconciliations and monthly general ledger activities.
- Generate accounting and invoicing reports as required.
Payroll & Human Resources:
- Process semi-monthly payroll including employee deductions.
- Maintain employee records and payroll systems.
- Assist in the management of HR data integrity.
Administrative Support:
- Generate and distribute tax acknowledgment letters for donors.
- Uphold money-handling and sales-processing procedures.
- Ensure accurate and meaningful data entry for financial reporting and analysis.
- Collaborate with department teams to refine work processes and outputs.
- Take on additional tasks as assigned.
Requirements
Core Competencies:
- Problem-solving and analytical thinking.
- Keen attention to detail.
- Strong communication and interpersonal skills.
- Results-driven and goal-focused mindset.
- Proficient in digital organization and bookkeeping tools.
- Ability to multi-task and prioritize effectively in changing environments.
- Initiative and adaptability when managing simultaneous projects.
Ideal Qualifications:
- Experience with accounting, payroll systems, or related software (e.g., ADP).
- Familiarity with bookkeeping and spreadsheet programs.
- A strong commitment to providing quality customer service.
- Ability to work both independently and collaboratively in a team environment.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training.