Allen Independent School District
Specialist Sr. - Facilities Budget
Allen Independent School District, Texas City, Texas, us, 77592
Provide bookkeeping services and manage the departmental budgets as well as manage bond funds. Maintain department general ledger, budget records, and cash receipts. Monitor and control various department entities (i.e., maintenance, facilities, grounds, athletic grounds, compliance, facility rentals, bond projects, vendor contracts etc). Provide financial reports to applicable users. Ensure maximum services are provided with the financial resources available. Work closely with Central Office Financial Department.
Qualifications:
Education/Certification:
High school diploma; 4 years college with accounting training or degree. Special Knowledge/Skills:
Knowledge of accounting principles and practice. Analytical and detail oriented and organized. Proficient in computer software applications. Extensive knowledge and use of Excel. Excellent math skills. Superior verbal and written communication. Ability to detect and resolve problems. Ability to work with numbers in an accurate and rapid manner to meet established deadlines. Impeccable customer service and customer friendly. Application knowledge of Skyward finance computer program a plus or the ability to quickly learn the program. Such alternatives to the above qualifications as the administration may deem necessary. Experience:
None.
Major Responsibilities and Duties:
Maintains a complete and systematic set of all financial records for the department. Supervises input of financial transactions in appropriate journals and ledgers. Process supply orders and requests. Enters purchase orders and requests for payment in the computer system. Reconciliation of supplies ordered and authorizes payment accordingly. Prepares and distributes department monthly finance reports. Assists with monthly budget meetings. Assists with budget and bond preparation. Receive and accounts for all monies from facility rentals. Prepares bank deposits as needed. Enters requests for budget transfers in the computer system. Prepares requests for budget amendments. Oversees the process of various fees collected as well as the actual collection of such fees. Oversees all shipping and receiving processes and reconciliation. Works as part of a team and assists in and with other functions of the various department offices. Provides training to staff on all financial accounting district polices. Interacts with and assists staff and various vendors. Performs other duties as the executive director may assign. Supervisory Responsibilities:
None.
Customer Care Skills:
Provide professional communication with community members, staff and other professionals at all times. Use proper phone etiquette at all times, speaking slowly and clearly. Take reliable messages, and route to appropriate staff. Ensure superior customer care skills are used via eye contact, facial expressions, voice inflections, body language, and an attitude of "going the extra mile" for others. Ensure all requests for information are dealt with in an appropriate timeframe. Create and maintain a welcoming, service-oriented environment toward all internal and external customers.
Mental Demands/Physical Demands:
Tools/Equipment Used : Standard office equipment including personal computer and peripherals
Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion:
Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting:
Occasional light lifting and carrying (less than 15 pounds)
Environment:
May work prolonged or irregular hours; frequent districtwide travel; occasional statewide travel and out-of-state travel
Mental Demands:
Work with frequent interruptions, maintain emotional control under stress
Salary: Pay Grade AS06, $26.17 - $31.27 hourly rate, commensurate with experience according to District salary schedule.
Days: 226
Qualifications:
Education/Certification:
High school diploma; 4 years college with accounting training or degree. Special Knowledge/Skills:
Knowledge of accounting principles and practice. Analytical and detail oriented and organized. Proficient in computer software applications. Extensive knowledge and use of Excel. Excellent math skills. Superior verbal and written communication. Ability to detect and resolve problems. Ability to work with numbers in an accurate and rapid manner to meet established deadlines. Impeccable customer service and customer friendly. Application knowledge of Skyward finance computer program a plus or the ability to quickly learn the program. Such alternatives to the above qualifications as the administration may deem necessary. Experience:
None.
Major Responsibilities and Duties:
Maintains a complete and systematic set of all financial records for the department. Supervises input of financial transactions in appropriate journals and ledgers. Process supply orders and requests. Enters purchase orders and requests for payment in the computer system. Reconciliation of supplies ordered and authorizes payment accordingly. Prepares and distributes department monthly finance reports. Assists with monthly budget meetings. Assists with budget and bond preparation. Receive and accounts for all monies from facility rentals. Prepares bank deposits as needed. Enters requests for budget transfers in the computer system. Prepares requests for budget amendments. Oversees the process of various fees collected as well as the actual collection of such fees. Oversees all shipping and receiving processes and reconciliation. Works as part of a team and assists in and with other functions of the various department offices. Provides training to staff on all financial accounting district polices. Interacts with and assists staff and various vendors. Performs other duties as the executive director may assign. Supervisory Responsibilities:
None.
Customer Care Skills:
Provide professional communication with community members, staff and other professionals at all times. Use proper phone etiquette at all times, speaking slowly and clearly. Take reliable messages, and route to appropriate staff. Ensure superior customer care skills are used via eye contact, facial expressions, voice inflections, body language, and an attitude of "going the extra mile" for others. Ensure all requests for information are dealt with in an appropriate timeframe. Create and maintain a welcoming, service-oriented environment toward all internal and external customers.
Mental Demands/Physical Demands:
Tools/Equipment Used : Standard office equipment including personal computer and peripherals
Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion:
Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting:
Occasional light lifting and carrying (less than 15 pounds)
Environment:
May work prolonged or irregular hours; frequent districtwide travel; occasional statewide travel and out-of-state travel
Mental Demands:
Work with frequent interruptions, maintain emotional control under stress
Salary: Pay Grade AS06, $26.17 - $31.27 hourly rate, commensurate with experience according to District salary schedule.
Days: 226