Career Group
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Our client, a boutique hedge fund, is seeking an experienced financial services Executive Assistant to support their Investment Team in their NYC office! This is a newly created role with a very manageable workload supporting around 6 professionals. The ideal candidate is bright, hard working and is seeking a dynamic, fast paced environment!
2 7 years of financial services experience in an administrative role
required . 5 days onsite Midtown, NYC Hours:
8:30am 5:30pm, flexibility as needed Compensation:
$90 115k base range DOE + disc bonus Responsibilities include, but are not limited to: Scheduling and Calendar Management:
Coordinate and maintain complex calendars, schedule meetings, appointments, and conference calls across multiple time zones while ensuring minimal scheduling conflicts. International and Domestic Travel Arrangements:
Plan and book flights, accommodations, ground transportation, and itineraries for both domestic and international travel, ensuring a seamless travel experience. Handle visa applications, travel insurance, and any necessary documentation. Expense Reports:
Track, reconcile, and submit expense reports in a timely manner, ensuring compliance with company policies and accuracy in financial documentation. Phone and Email Correspondence:
Manage incoming and outgoing calls and emails, prioritize messages, respond on behalf of the executive when appropriate, and maintain a high level of professionalism in communication. Meeting Preparation:
Organize and prepare materials for meetings, including agendas, presentations, and reports. Take detailed meeting minutes and follow up on action items to ensure completion. Key Qualifications: 2 7 years of financial experience required BA Degree preferred Strong Organizational and Time Management Skills Ability to prioritize tasks, manage multiple deadlines, and coordinate schedules efficiently. Excellent Communication Skills Strong verbal and written communication abilities to interact professionally with executives, clients, and stakeholders. Proficiency in Office Software and Tools Experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Workspace, and scheduling software. Attention to Detail and Problem-Solving Skills Ability to anticipate needs, identify potential issues, and implement effective solutions. Discretion and Confidentiality Experience handling sensitive information with professionalism and maintaining confidentiality at all times. Please submit your resume for immediate consideration. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Seniority level
Seniority level
Associate Employment type
Employment type
Full-time Job function
Job function
Administrative Referrals increase your chances of interviewing at Career Group by 2x Inferred from the description for this job
Medical insurance Vision insurance 401(k) Get notified when a new job is posted. Sign in to set job alerts for Executive Assistant roles.
New York, NY $77,500.00-$112,500.00 1 week ago New York, NY $70,000.00-$90,000.00 22 hours ago EA to Senior Executive - Global Hedge Fund - up to 150K base + plus bonus - Bachelors' degree required.
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required . 5 days onsite Midtown, NYC Hours:
8:30am 5:30pm, flexibility as needed Compensation:
$90 115k base range DOE + disc bonus Responsibilities include, but are not limited to: Scheduling and Calendar Management:
Coordinate and maintain complex calendars, schedule meetings, appointments, and conference calls across multiple time zones while ensuring minimal scheduling conflicts. International and Domestic Travel Arrangements:
Plan and book flights, accommodations, ground transportation, and itineraries for both domestic and international travel, ensuring a seamless travel experience. Handle visa applications, travel insurance, and any necessary documentation. Expense Reports:
Track, reconcile, and submit expense reports in a timely manner, ensuring compliance with company policies and accuracy in financial documentation. Phone and Email Correspondence:
Manage incoming and outgoing calls and emails, prioritize messages, respond on behalf of the executive when appropriate, and maintain a high level of professionalism in communication. Meeting Preparation:
Organize and prepare materials for meetings, including agendas, presentations, and reports. Take detailed meeting minutes and follow up on action items to ensure completion. Key Qualifications: 2 7 years of financial experience required BA Degree preferred Strong Organizational and Time Management Skills Ability to prioritize tasks, manage multiple deadlines, and coordinate schedules efficiently. Excellent Communication Skills Strong verbal and written communication abilities to interact professionally with executives, clients, and stakeholders. Proficiency in Office Software and Tools Experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Workspace, and scheduling software. Attention to Detail and Problem-Solving Skills Ability to anticipate needs, identify potential issues, and implement effective solutions. Discretion and Confidentiality Experience handling sensitive information with professionalism and maintaining confidentiality at all times. Please submit your resume for immediate consideration. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Seniority level
Seniority level
Associate Employment type
Employment type
Full-time Job function
Job function
Administrative Referrals increase your chances of interviewing at Career Group by 2x Inferred from the description for this job
Medical insurance Vision insurance 401(k) Get notified when a new job is posted. Sign in to set job alerts for Executive Assistant roles.
New York, NY $77,500.00-$112,500.00 1 week ago New York, NY $70,000.00-$90,000.00 22 hours ago EA to Senior Executive - Global Hedge Fund - up to 150K base + plus bonus - Bachelors' degree required.
Personal Assistant / Executive Assistant (Beauty)
New York, NY $90,000.00-$115,000.00 1 week ago Executive Assistant, Investor Relations - Billion-Dollar Global Investment Firm
New York, NY $110,000.00-$150,000.00 2 weeks ago New York, NY $80,150.00-$113,700.00 31 minutes ago New York, NY $130,000.00-$150,000.00 1 week ago New York, NY $80,000.00-$105,000.00 1 week ago New York, NY $85,000.00-$100,000.00 1 week ago New York, NY $75,000.00-$90,000.00 2 weeks ago New York, NY $100,000.00-$130,000.00 1 week ago New York, NY $115,000.00-$125,000.00 1 week ago New York, NY $70,000.00-$90,000.00 1 week ago New York City Metropolitan Area $90,000.00-$115,000.00 2 days ago New York City Metropolitan Area $85,000.00-$105,000.00 3 weeks ago Office Manager - Well-established Operational Growth Investment Firm
New York, NY $90,000.00-$120,000.00 1 week ago New York, NY $85,000.00-$100,000.00 2 weeks ago Lead Executive Assistant and Office Manager
New York, NY $115,000.00-$155,000.00 2 weeks ago New York, NY $65,000.00-$85,000.00 3 weeks ago New York, NY $65,000.00-$72,000.00 1 week ago New York, NY $125,000.00-$150,000.00 6 days ago New York City Metropolitan Area $90,000.00-$100,000.00 2 weeks ago New York, NY $150,000.00-$170,000.00 2 days ago New York City Metropolitan Area 4 weeks ago EXECUTIVE ASSISTANT TO THE CHIEF MEDICAL OFFICER
New York, NY $100,000.00-$135,000.00 22 hours ago Executive Assistant, General Counsel - PVH
New York, NY $121,400.00-$164,300.00 1 week ago Front Office Manager - Waldorf Astoria New York
New York, NY $70,000.00-$85,000.00 1 week ago Executive Assistant to Community-focused Partner at VC Firm
New York City Metropolitan Area $120,000.00-$160,000.00 3 weeks ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr