GovernmentJobs.com
Administrative Assistant (OIDD-Whitten)
GovernmentJobs.com, Clinton, South Carolina, United States, 29235
Administrative Support Specialist
Whitten Regional Center is an Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF/IID) of the South Carolina Department of Behavioral Health and Developmental Disabilities (BHDD), Office of Intellectual and Developmental Disabilities (OIDD) located in Clinton, SC serving residents with intellectual and developmental disabilities. Job Responsibilities Under limited supervision, provides administrative support for the Facility Administrator and Assistant Facility Administrator at OIDD-Whitten. Assists other areas as needed, and exercises judgment in the application of established office practices and procedures. Reviews content of documents in order to file, sort, copy, and/or determine if documents are completed. Collects personnel action packets (P40s) from all OIDD-Whitten departments for signature by the Facility Administrator and Assistant Facility Administrator and coordinates the approval process within the Executive Suite. Consolidates all approved personnel actions across OIDD-Whitten and delivers to Human Resources (HR) as soon as possible. Keeps a log of all personnel actions processed and submitted to HR to include a copy of the approved P40. Prepares all personnel actions for the Campus Support Department, obtains required approvals, and submits to HR as required. Accurately manages Executive Suite paper flow, center-wide information, and verbal and written communication. Supports Residential in communicating staffing notices to appropriate attendees. Provides information to OIDD-Whitten staff and Central Office when requested (procedures, deadlines, timelines, changes, due dates, etc.). Collects, compiles, and reports data as needed per established procedure/timelines and completes special reports as assigned/required. Maintains OIDD-Whitten operational files and employee information files for Executive Suite direct reports. Transcribes, types correspondences, reports, minutes, schedules, etc., and disseminates/file appropriately. Answers telephone, records messages, and route calls as appropriate for the Executive Suite. Act as a backup to support OIDD-Whitten departments with completion of personnel actions. Performs other duties as assigned. The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities offers an exceptional benefits package for FTE positions that includes: 15 days annual (vacation) leave accrual per year 15 days sick leave per year 13 paid holidays Paid Parental Leave Health, Dental, Vision, Long Term Disability, and Life Insurance State Retirement Plan and Deferred Compensation Programs Minimum and Additional Requirements A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Preferred Qualifications A high school diploma and business/secretarial training. About Our Agency The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities plans, develops, coordinates, and funds services for South Carolinians with the severe, lifelong disabilities of intellectual disability and related disabilities, autism spectrum disorder, traumatic brain injury, spinal cord injury, and similar disability. EEO Statement: The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex --including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability. Employment Contingency Employment is contingent upon our receipt of the following required pre-employment screenings: medical screening to include a drug screening; background record checks (to include fingerprinting), South Carolina Department of Social Services' Child Abuse and Neglect Central Registry screening, U.S. Department of Health and Human Services Office of Inspector General "List of Excluded Individuals/Entities" screening; South Carolina Department of Motor Vehicles Driving Record check; and a review of transcripts verifying educational credentials. We reserve the right to rescind an offer of employment in the event minimum requirements are not met to include positions that require certifications and/or licensure, your application is incomplete or inaccurate, or our review of your background uncovers information, including opinions of previous employers and references, which cause us to conclude, at our sole discretion, that you are not suited for the position. Immunization If this position requires the applicant to work directly with consumers of The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities, tuberculosis (TB) skin or blood testing must be completed prior to beginning employment. All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, Varicella, and Hepatitis B prior to beginning employment. State Disaster Plan In accordance with the State's Disaster Plan, which includes hazardous weather, employees of The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities may be required to work in times of an emergency or disaster. Employee Referral The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities support a Referral Incentive Reward and a Retention Bonus program. You may contact Human Resources for further information. Supplemental Questions Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
Whitten Regional Center is an Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF/IID) of the South Carolina Department of Behavioral Health and Developmental Disabilities (BHDD), Office of Intellectual and Developmental Disabilities (OIDD) located in Clinton, SC serving residents with intellectual and developmental disabilities. Job Responsibilities Under limited supervision, provides administrative support for the Facility Administrator and Assistant Facility Administrator at OIDD-Whitten. Assists other areas as needed, and exercises judgment in the application of established office practices and procedures. Reviews content of documents in order to file, sort, copy, and/or determine if documents are completed. Collects personnel action packets (P40s) from all OIDD-Whitten departments for signature by the Facility Administrator and Assistant Facility Administrator and coordinates the approval process within the Executive Suite. Consolidates all approved personnel actions across OIDD-Whitten and delivers to Human Resources (HR) as soon as possible. Keeps a log of all personnel actions processed and submitted to HR to include a copy of the approved P40. Prepares all personnel actions for the Campus Support Department, obtains required approvals, and submits to HR as required. Accurately manages Executive Suite paper flow, center-wide information, and verbal and written communication. Supports Residential in communicating staffing notices to appropriate attendees. Provides information to OIDD-Whitten staff and Central Office when requested (procedures, deadlines, timelines, changes, due dates, etc.). Collects, compiles, and reports data as needed per established procedure/timelines and completes special reports as assigned/required. Maintains OIDD-Whitten operational files and employee information files for Executive Suite direct reports. Transcribes, types correspondences, reports, minutes, schedules, etc., and disseminates/file appropriately. Answers telephone, records messages, and route calls as appropriate for the Executive Suite. Act as a backup to support OIDD-Whitten departments with completion of personnel actions. Performs other duties as assigned. The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities offers an exceptional benefits package for FTE positions that includes: 15 days annual (vacation) leave accrual per year 15 days sick leave per year 13 paid holidays Paid Parental Leave Health, Dental, Vision, Long Term Disability, and Life Insurance State Retirement Plan and Deferred Compensation Programs Minimum and Additional Requirements A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Preferred Qualifications A high school diploma and business/secretarial training. About Our Agency The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities plans, develops, coordinates, and funds services for South Carolinians with the severe, lifelong disabilities of intellectual disability and related disabilities, autism spectrum disorder, traumatic brain injury, spinal cord injury, and similar disability. EEO Statement: The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex --including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability. Employment Contingency Employment is contingent upon our receipt of the following required pre-employment screenings: medical screening to include a drug screening; background record checks (to include fingerprinting), South Carolina Department of Social Services' Child Abuse and Neglect Central Registry screening, U.S. Department of Health and Human Services Office of Inspector General "List of Excluded Individuals/Entities" screening; South Carolina Department of Motor Vehicles Driving Record check; and a review of transcripts verifying educational credentials. We reserve the right to rescind an offer of employment in the event minimum requirements are not met to include positions that require certifications and/or licensure, your application is incomplete or inaccurate, or our review of your background uncovers information, including opinions of previous employers and references, which cause us to conclude, at our sole discretion, that you are not suited for the position. Immunization If this position requires the applicant to work directly with consumers of The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities, tuberculosis (TB) skin or blood testing must be completed prior to beginning employment. All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, Varicella, and Hepatitis B prior to beginning employment. State Disaster Plan In accordance with the State's Disaster Plan, which includes hazardous weather, employees of The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities may be required to work in times of an emergency or disaster. Employee Referral The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities support a Referral Incentive Reward and a Retention Bonus program. You may contact Human Resources for further information. Supplemental Questions Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.