Administrative Assistant Job at Robert Half in Minneapolis

We are looking for an Administrative Assistant to join our team in Bloomington, Minnesota. This role is central to ensuring smooth operations and effective communication across multiple teams. The ideal candidate will bring exceptional organizational skills, a detail-oriented mindset, and the ability to manage tasks with confidence and efficiency.

Responsibilities:
• Provide administrative support to various teams, ensuring tasks are completed accurately and on time.
• Handle receptionist duties, including greeting visitors and managing phone calls.
• Maintain and organize records, including scanning, reviewing, and compiling documents.
• Utilize tools like Office, HubSpot, and DocuSign to streamline workflows and enhance productivity.
• Assist with document preparation and review to ensure compliance and accuracy.
• Coordinate communication between internal and external stakeholders.
• Support daily office operations by managing schedules, appointments, and correspondence.
• Contribute to team projects by providing detailed information and administrative expertise.
• Ensure proper handling and storage of sensitive information and documents.
• Collaborate with team members to solve problems and optimize processes.• Minimum of 1 year of experience in administrative assistance or a similar role.
• Proficiency in Office Suite applications, including Word, Excel, and PowerPoint.
• Familiarity with tools such as HubSpot and DocuSign.
• Strong organizational skills with the ability to handle multiple tasks simultaneously.
• Excellent communication skills to interact confidently with both internal and external stakeholders.
• Attention to detail and accuracy in reviewing and managing documents.
• Knowledge of administrative procedures and receptionist responsibilities.
• Experience in the solar energy industry is a plus but not required.