Robert Half
Job Description
Job Description
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Phoenix, Arizona. This long-term contract position offers an excellent opportunity to support daily office operations and contribute to a collaborative work environment. The ideal candidate will have strong communication skills, a proactive attitude, and the ability to manage multiple tasks efficiently.
Responsibilities:
• Handle incoming calls professionally and ensure accurate routing or resolution of inquiries.
• Perform data entry tasks with precision and maintain organized records.
• Support day-to-day administrative office functions, including scheduling and correspondence.
• Assist in accounts payable processes, ensuring timely and accurate submissions.
• Maintain a welcoming reception area while managing receptionist duties.
• Coordinate and prioritize tasks to meet deadlines and ensure smooth office operations.
• Collaborate with team members to improve administrative workflows and efficiency.
• Prepare reports, documents, and presentations as needed.
• Manage office supplies inventory and place orders when required.
• Provide exceptional customer service to internal and external stakeholders.• Minimum of 2 years of experience in administrative assistance or a related role.
• Proficiency in handling inbound calls and managing receptionist tasks.
• Strong organizational skills with attention to detail in data entry and record management.
• Familiarity with accounts payable processes and basic financial tasks.
• Ability to work independently and as part of a team in a fast-paced environment.
• Excellent verbal and written communication skills.
• Competence in using office software and tools for administrative tasks.
• Positive attitude and adaptability to changing priorities.
Responsibilities:
• Handle incoming calls professionally and ensure accurate routing or resolution of inquiries.
• Perform data entry tasks with precision and maintain organized records.
• Support day-to-day administrative office functions, including scheduling and correspondence.
• Assist in accounts payable processes, ensuring timely and accurate submissions.
• Maintain a welcoming reception area while managing receptionist duties.
• Coordinate and prioritize tasks to meet deadlines and ensure smooth office operations.
• Collaborate with team members to improve administrative workflows and efficiency.
• Prepare reports, documents, and presentations as needed.
• Manage office supplies inventory and place orders when required.
• Provide exceptional customer service to internal and external stakeholders.• Minimum of 2 years of experience in administrative assistance or a related role.
• Proficiency in handling inbound calls and managing receptionist tasks.
• Strong organizational skills with attention to detail in data entry and record management.
• Familiarity with accounts payable processes and basic financial tasks.
• Ability to work independently and as part of a team in a fast-paced environment.
• Excellent verbal and written communication skills.
• Competence in using office software and tools for administrative tasks.
• Positive attitude and adaptability to changing priorities.