Robert Half is hiring: Administrative Assistant in Royersford

We are looking for an Administrative Assistant to join a team in Royersford, Pennsylvania. This is a Contract-to-Permanent position, offering an exciting opportunity to contribute to a dynamic office environment. The role requires a versatile and detail-oriented individual who can adeptly handle administrative tasks while delivering excellent client support, especially during our busy tax season.

Responsibilities:

• Manage and maintain calendars to ensure efficient scheduling and organization.

• Welcome and greet clients, providing a friendly and detail-oriented first impression.

• Conduct collection calls to follow up on outstanding payments.

• Organize and maintain filing systems to ensure easy access to important documents.

• Utilize Microsoft Excel, Outlook, and Word to complete various administrative tasks; familiarity with QuickBooks and Sage 50 is a plus.

• Update and manage client databases across multiple software platforms, including Sage 50, Drake Tax, Outlook, and Excel.

• Work approximately 30-35 hours per week during non-tax season, with flexible weekday hours.

• Commit to extended hours, including nights and weekends, during tax season for optimal client support.

• Coordinate with team members and clients to ensure seamless operations during peak periods.

• Minimum of 2 years of experience in administrative or office support roles.
• Proficiency in Microsoft Excel, Outlook, and Word; experience with QuickBooks or Sage 50 is advantageous.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent interpersonal and communication skills for client interaction.
• Ability to handle confidential information with discretion.
• Comfortable working extended hours during tax season, including evenings and weekends.
• Detail-oriented with a focus on accuracy in administrative tasks.
• Familiarity with database management and software tools such as Drake Tax, Sage 50, and Outlook.