Front Office Administrative Assistant Job at Robert Half in Albany

We are looking for a detail-oriented and proactive Front Office Administrative Assistant to join our team in Albany, New York on site! In this Contract-to-Ongoing position, you will play a crucial role in ensuring the smooth operation of our office while supporting the financial management team with administrative tasks. This is an excellent opportunity for someone who thrives in a dynamic, small-office environment and enjoys being a reliable point of contact for both clients and colleagues.

Responsibilities:

• Welcome clients and visitors with professionalism and ensure their needs are addressed promptly.

• Answer and direct incoming phone calls in a courteous and efficient manner.

• Oversee daily office operations, including managing mail, organizing supplies, and maintaining a tidy workspace.

• Accurately update and manage internal databases to ensure information is current and accessible.

• Prepare and compile reports to meet deadlines, including those related to broker requirements.

• Utilize proprietary financial software for various administrative tasks (training will be provided).

• Provide comprehensive administrative support to the financial operations team.

• Handle sensitive and confidential information with the utmost discretion.

• Assist with general office coordination tasks and support team members as needed.

• Strong organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Excel and Word; familiarity with financial databases or software is a plus.
• Excellent communication skills, both in-person and over the phone.
• Ability to manage multiple priorities effectively and meet deadlines.
• A friendly, focused demeanor with a problem-solving mindset.
• Previous experience in administrative, receptionist, or office coordination roles is preferred.
• Reliable, punctual, and comfortable working in a structured office setting.
• A team-oriented attitude with the flexibility to assist with various tasks as required.