Administrative Assistant Job at Abacus Staffing in City of Rye

Administrative Assistant
Rye, NY

Work Schedule: Hybrid role with 3 days onsite and 2 days remote. Initially, in-office from Monday to Wednesday, with potential adjustments to Tuesday through Thursday based on zone assignment and employee progress.

Team Dynamics: Reports to a main supervisor and is part of a zone managed by its own manager. Currently, the team consists of 4 members.

Roles and Responsibilities:

• Maintain excellent clerical and organizational skills, including proficiency in Windows file management and Microsoft Office Suite (Outlook, Word, etc.).
• Learn and operate company systems such as CRMS Oracle, Project-Wise, Byders, Vision, and Outage Management.
• Interact frequently with Managers, District Managers, Planners, Supervisors, and Field Crews.
• Handle multiple tasks and adapt to changing priorities.

Experience Requirements: Minimum of 5 years as an Administrative Assistant.

Primary Duties:

• Communicate with internal and external customers via phone and email.
• Log and track job information across various systems.
• Schedule jobs and compile status reports.

Physical Requirements:

• Extended periods of sitting at a desk working on a computer.
• Ability to lift up to 20 lbs, such as stationary boxes of paper, and perform stooping, bending, reaching, and kneeling.
• A valid driver’s license is required for potential travel to other locations.

Technical Skills:

• Proficiency in Windows file management and Microsoft Office Suite.
• Strong clerical and organizational skills.
• Computer savvy.
• Experience in utilities is a plus.
• At least 5 years of relevant experience.

Education and Certifications: Bachelor's Degree preferred; Associate degree acceptable with sufficient experience.

Interview Process: One-step interview conducted via MS Teams.

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