Harris County is hiring: Administrative Assistant in Houston

Overview

Under the supervision of the Pre-Transition Service Supervisor, this position provides administrative support to all program staff of the Houston Alumni and Youth Center (HAY).

Responsibilities

• Greets and directs clients (current and former foster youth), caregivers, board members, volunteers, and other visitors to The HAY Center in a respectful manner.
• Controls the ingress and egress from the building in conjunction with security personnel.
• Answers main phone line and answers general questions about HAY Center programming.
• Directs calls to appropriate staff members which will require accessing the EVOLV case management database to determine the assigned case manager, etc.
• Registers current foster youth via telephone and email for PAL Life Skills Training classes and documents all contacts/contact attempts in the EVOLV case management database.
• Maintains an electronic Life Skills Training registration database that is provided to the in-care team.
• Works closely with the aftercare team to ensure youth case files are closed properly.
• Monitors supply closets and orders office supplies.
• Participates in and assists with preparation for HAY Center events and Preparation for Adult Living (PAL) statewide and regional activities.

Requirements

Education

• A high school diploma or its equivalent.

Experience

• Minimum two (2) years’ full-time work experience as an administrative assistant.
• Training and experience using a personal computer with a variety of software such as Microsoft Word, PowerPoint, and Microsoft Excel.

Licensure

• Reliable transportation with a valid driver’s license (Texas) and auto liability insurance.

Knowledge, Skills & Abilities

• Bilingual in English and Spanish required.
• Follows written and oral instructions
• Data Entry
• Possesses excellent organizational skills
• Must be detail-oriented and self-motivated
• Must interact with all levels of staff
• Have excellent oral and written communication skills
• Problem solve and demonstrate critical thinking skills
• Works with limited supervision and independently in a fast-paced environment
• Maintains confidentiality
• Interacts and maintains professional working relationships with individuals of varying social and cultural backgrounds
• Skill in establishing and maintaining effective working relationships
• Exercise flexibility, tact, and diplomacy

Notes

Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

General Information

• Position Type: Full-time
• Hours: Monday – Friday 8:00 a.m. – 5:00 p.m. (Saturdays as needed)
• Salary: $41,600.00--$49,753.60 (Annually)
• Based on 26 Pay Periods
• Plus mileage reimbursement
• Work Location: 3131 Gulf Freeway, Houston, TX 77003

Employment is contingent upon passing a background check and drug screen.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.