Pop-Up Talent
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Find out more about the daily tasks, overall responsibilities, and required experience for this opportunity by scrolling down now. This range is provided by Pop-Up Talent. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $80,000.00/yr - $140,000.00/yr Direct message the job poster from Pop-Up Talent Payroll Specialist San Jose, CA 95112 ABOUT THE COMPANY: We are a trusted contractor in the Bay Area, providing high-quality mechanical construction services with a strong commitment to safety, compliance, and operational excellence. Our team takes pride in delivering complex projects with precision while maintaining a collaborative and professional work environment POSITION OVERVIEW
The Payroll Specialist is responsible for managing and processing payroll for all employees, including union field staff and office personnel. This role requires deep expertise in union payroll, certified payroll reporting, and compliance with collective bargaining agreements (CBAs). The Payroll Specialist will ensure that all payroll transactions are accurate, timely, and fully compliant with federal, state, and local regulations, as well as union requirements. Working in the construction or mechanical construction industry in this capacity will be a great advantage KEY RESPONSIBILITIES
Process weekly payroll through Paylocity for union and non-union employees, ensuring accuracy in hours, job codes, and fringe benefits Administer and maintain compliance with multiple union agreements, including wage rates, benefit contributions, and deductions Prepare and submit certified payroll reports using DIR, LCPtracker, and Elation Systems for prevailing wage and public works projects Stay up to date with changes to union contracts, wage determinations, and government regulations Calculate and remit union benefit contributions, dues, and apprenticeship training fund payments Coordinate with HR on new hires, terminations, leaves of absence, promotions, and benefit changes Respond to employee and union representative inquiries regarding wages, deductions, and timekeeping Ensure payroll taxes and filings are completed in compliance with federal, state, and local laws Review and validate timecards, job codes, and cost allocations to ensure accurate labor distribution across projects, resolving discrepancies as needed Maintain accurate and organized payroll records for audits and reporting purposes Collaborate with project managers and accounting staff to allocate labor costs correctly across jobs Reconcile payroll accounts with the general ledger and assist with month-end and year-end reporting Continuously improve payroll processes to increase efficiency and accuracy Assist with audits and union reporting requirements as needed KNOWLEDGE, SKILLS, AND ABILITIES
Associate's or Bachelor's degree in Accounting, Finance, or related field preferred (or equivalent experience) At least 3+ years of payroll experience, with at least 2 years in union payroll processing Strong knowledge of collective bargaining agreements and prevailing wage laws (Davis-Bacon, state-specific requirements) Experience with payroll/accounting systems used in construction (e.g., Paylocity, Viewpoint Vista, Viewpoint ProContractor, or similar) Experience in union remittances, benefits/deductions, garnishments; payroll GL reconciliations; quarterlies Proficiency in MS Excel and payroll reporting tools Exceptional attention to detail and accuracy Ability to manage multiple union agreements simultaneously Strong communication and problem-solving skills High level of confidentiality when handling sensitive employee and union information ADDITIONAL INFORMATION
Location: Corporate office in San Jose, CA (SF Bay Area) Equal Opportunity Employer (EOE AA M/F Vet/Disability). Qualified applicants are considered without regard to race, color, religion, sex, national origin, sexual orientation, political affiliation or belief, age, gender identity, disability, veteran status, or any other protected characteristic H1B Visa sponsorship is not available for this role req25-00742 Details
Seniority level: Associate Employment type: Full-time Job function: Accounting/Auditing and Finance Industries: Construction Referrals increase your chances of interviewing at Pop-Up Talent by 2x Get notified about new Payroll Specialist jobs in
San Jose, CA . We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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Find out more about the daily tasks, overall responsibilities, and required experience for this opportunity by scrolling down now. This range is provided by Pop-Up Talent. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $80,000.00/yr - $140,000.00/yr Direct message the job poster from Pop-Up Talent Payroll Specialist San Jose, CA 95112 ABOUT THE COMPANY: We are a trusted contractor in the Bay Area, providing high-quality mechanical construction services with a strong commitment to safety, compliance, and operational excellence. Our team takes pride in delivering complex projects with precision while maintaining a collaborative and professional work environment POSITION OVERVIEW
The Payroll Specialist is responsible for managing and processing payroll for all employees, including union field staff and office personnel. This role requires deep expertise in union payroll, certified payroll reporting, and compliance with collective bargaining agreements (CBAs). The Payroll Specialist will ensure that all payroll transactions are accurate, timely, and fully compliant with federal, state, and local regulations, as well as union requirements. Working in the construction or mechanical construction industry in this capacity will be a great advantage KEY RESPONSIBILITIES
Process weekly payroll through Paylocity for union and non-union employees, ensuring accuracy in hours, job codes, and fringe benefits Administer and maintain compliance with multiple union agreements, including wage rates, benefit contributions, and deductions Prepare and submit certified payroll reports using DIR, LCPtracker, and Elation Systems for prevailing wage and public works projects Stay up to date with changes to union contracts, wage determinations, and government regulations Calculate and remit union benefit contributions, dues, and apprenticeship training fund payments Coordinate with HR on new hires, terminations, leaves of absence, promotions, and benefit changes Respond to employee and union representative inquiries regarding wages, deductions, and timekeeping Ensure payroll taxes and filings are completed in compliance with federal, state, and local laws Review and validate timecards, job codes, and cost allocations to ensure accurate labor distribution across projects, resolving discrepancies as needed Maintain accurate and organized payroll records for audits and reporting purposes Collaborate with project managers and accounting staff to allocate labor costs correctly across jobs Reconcile payroll accounts with the general ledger and assist with month-end and year-end reporting Continuously improve payroll processes to increase efficiency and accuracy Assist with audits and union reporting requirements as needed KNOWLEDGE, SKILLS, AND ABILITIES
Associate's or Bachelor's degree in Accounting, Finance, or related field preferred (or equivalent experience) At least 3+ years of payroll experience, with at least 2 years in union payroll processing Strong knowledge of collective bargaining agreements and prevailing wage laws (Davis-Bacon, state-specific requirements) Experience with payroll/accounting systems used in construction (e.g., Paylocity, Viewpoint Vista, Viewpoint ProContractor, or similar) Experience in union remittances, benefits/deductions, garnishments; payroll GL reconciliations; quarterlies Proficiency in MS Excel and payroll reporting tools Exceptional attention to detail and accuracy Ability to manage multiple union agreements simultaneously Strong communication and problem-solving skills High level of confidentiality when handling sensitive employee and union information ADDITIONAL INFORMATION
Location: Corporate office in San Jose, CA (SF Bay Area) Equal Opportunity Employer (EOE AA M/F Vet/Disability). Qualified applicants are considered without regard to race, color, religion, sex, national origin, sexual orientation, political affiliation or belief, age, gender identity, disability, veteran status, or any other protected characteristic H1B Visa sponsorship is not available for this role req25-00742 Details
Seniority level: Associate Employment type: Full-time Job function: Accounting/Auditing and Finance Industries: Construction Referrals increase your chances of interviewing at Pop-Up Talent by 2x Get notified about new Payroll Specialist jobs in
San Jose, CA . We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr