Jr. Administrative Assistant Job at Robert Half in Los Angeles

We are looking for a detail-oriented Jr. Administrative Assistant to provide essential support in a fast-paced environment for a global entertainment firm. This is a long-term contract located in Century City and will last until January 2026. The ideal candidate is organized, adaptable, and capable of managing multiple responsibilities efficiently. Recent college grads with a desire to work in entertainment are encouraged to apply.

Responsibilities:

• Manage and maintain calendars, including scheduling appointments and meetings.

• Coordinate travel arrangements, including booking flights, accommodations, and transportation.

• Handle the preparation and processing of import and export documents to ensure compliance.

• Organize and facilitate conference calls, ensuring proper communication and documentation.

• Provide general administrative support, such as data entry, filing, and responding to emails.

• Assist with the pre-screening and scheduling of interviews as part of the hiring process.

• Collaborate with team members to ensure timely completion of daily administrative tasks.

• Monitor and approve hours for payroll processing in coordination with the HR team.

• Maintain accurate records and ensure all documentation is up to date.

• Proven experience in administrative support or a similar role.
• Proficiency in managing calendars and scheduling appointments.
• Strong ability to book and manage travel arrangements.
• Familiarity with import and export documentation processes.
• Excellent organizational and multitasking skills.
• Strong communication skills, both written and verbal.
• Ability to work independently and handle confidential information responsibly.
• Proficiency in Microsoft Office Suite and other relevant software.