CAPPS, Inc.
Job Description
JOB OBJECTIVE:
Performs routine (journey-level) administrative support work.The Fleet Administrative Assistantprovides administrative support to the Texas Historical Commission Fleet Operations. Responsibilities include assisting with registering and emission testing agency vehicles, obtaining and evaluating repair quotes, tracking and documenting vehicle issues, and managing all related correspondence. Additionally, this role coordinates various fleet-related activities and performs other necessary functions to ensure the vehicle fleet's efficient, effective, and compliant operation and utilization. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.
ESSENTIAL DUTIES:
Performs comprehensive technical program support for fleet operations by preparing, editing, and distributing various correspondence, reports, forms, and documents.
Compiles and enters operational data, performs necessary calculations, and generates detailed reports to support agency objectives.
Prepares and disseminates clear and accurate information related to fleet operations to relevant stakeholders.
Coordinates with various organizational units within the agency to ensure the timely completion of essential activities such as emissions testing, vehicle registrations, and other compliance requirements.
Manages the administration of agency fleet cards, including ordering new cards, offering technical assistance to staff, collecting and managing receipts, and accurately entering data into designated information systems.
Works collaboratively with other agency units, responding promptly to inquiries regarding applicable rules, regulations, policies, and procedures. Maintains organized filing, record keeping, and records management systems, including automated information systems, to ensure data integrity and accessibility.
Assists in formulating and refining administrative and technical assistance policies and procedures.
Contributes to identifying and resolving operational challenges and actively participates in planning and implementing fleet operations program activities.
Serves as a backup to the agency fleet manager when needed, ensuring continuity of operations.
Perform other duties as assigned.
NON-ESSENTIAL DUTIES:
None
Qualifications:
QUALIFICATIONS/REQUIREMENTS:
Graduation from an accredited senior high school or equivalent, or GED.
Two years of full-time, wage-earning customer service, clerical, secretarial, administrative, or technical program support experience.
Experience working with computers and systems is required. (i.e., Microsoft Office Products)
Required to travel up to 20% of the work period.
PREFER:
Prior experience with fleet operations.
Prior experience with Geotab or other fleet operation programs.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of office practices and procedures.
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
Skill to communicate ideas and instructions clearly and concisely.
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
Skill to interpret and apply rules, regulations, policies, and procedures.
Skill in problem-solving techniques.
Skill in the use of computers and related equipment in a stand-alone or local area network environment.
Skill to prepare and maintain accurate records, files, and reports.
Skill in the electronic transmission of communications.
Skill to review technical data and prepare technical reports.
REGISTRATION, CERTIFICATION, OR LICENSURE:
Must have or obtain a valid Driver's License and Defensive Driving Course to operate state vehicles.
ENVIRONMENT/PHYSICAL CONDITIONS:
Work involves working irregular hours other than 8:00 a.m. to 5:00 p.m., with days off other than Saturdays, Sundays, or holidays. Work involves pulling and pushing, kneeling, stooping and bending, safely climbing, and safely lifting items up to 50 pounds. The workplace setting is a historic site, an office, or an outdoor setting where there is exposure to high temperatures, weather, dust, insects, and pollution. Work includes traveling on uneven pathways and unpaved surfaces.
MILITARY EMPLOYMENT PREFERENCE:
All CAPPS Recruit job postings extend priority of service to veterans, a surviving spouse, orphan of a veteran who was killed while on active duty, spouse of a member of the US Armed Forces/Texas National Guard serving on active duty, or spouse of a veteran with a disability if the spouse is the primary income for the household.
To receive Military Employment preference, a copy of the DD 214, NA Form 13038, VA Summary Benefits Letter, or a DD Form 1300 must be provided before an interview can be extended.
REMARKS (Application procedures, Special requirements):
State of Texas application must be submitted through the CAPPS website. Only applicants interviewed will be notified of their selection or non-selection. Resumes will NOT be accepted in place of a completed application.
The Texas Historical Commission is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (gender, sexual orientation, and pregnancy), national origin, disability, age, military status, genetic information, or protected activity in recruitment, selection, appointment, training, promotion, retention, or any other personnel action or deny any benefits or participation in programs or activities which it sponsors.
Section 651.005 of the Government Code requires males, ages 18 through 25, to provide proof of their Selective Service registration or of their exemption from the requirement as a condition of state employment.
As part of the employment process, THC will conduct a driving and criminal background check. Unsatisfactory information relevant to the position may disqualify the applicant from employment.
Disability access for testing and interview accommodations can be provided upon reasonable notice by contacting Human Resources at 512-305-6729.
THC participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
Additional Military Crosswalk information can be accessed at:
Military Crosswalk for Occupational Category - Administrative Support
Veterans:
Go to
www.texasskillstowork.com
for assistance translating your military work experience and training courses into civilian job terms, qualifications/requirements, and skill sets.
For New Hires/Rehires: Health insurance is available the 1st of the following month after a 60-day waiting period.
AN EQUAL OPPORTUNITY
AFFIRMATIVE ACTION EMPLOYER
JOB OBJECTIVE:
Performs routine (journey-level) administrative support work.The Fleet Administrative Assistantprovides administrative support to the Texas Historical Commission Fleet Operations. Responsibilities include assisting with registering and emission testing agency vehicles, obtaining and evaluating repair quotes, tracking and documenting vehicle issues, and managing all related correspondence. Additionally, this role coordinates various fleet-related activities and performs other necessary functions to ensure the vehicle fleet's efficient, effective, and compliant operation and utilization. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.
ESSENTIAL DUTIES:
Performs comprehensive technical program support for fleet operations by preparing, editing, and distributing various correspondence, reports, forms, and documents.
Compiles and enters operational data, performs necessary calculations, and generates detailed reports to support agency objectives.
Prepares and disseminates clear and accurate information related to fleet operations to relevant stakeholders.
Coordinates with various organizational units within the agency to ensure the timely completion of essential activities such as emissions testing, vehicle registrations, and other compliance requirements.
Manages the administration of agency fleet cards, including ordering new cards, offering technical assistance to staff, collecting and managing receipts, and accurately entering data into designated information systems.
Works collaboratively with other agency units, responding promptly to inquiries regarding applicable rules, regulations, policies, and procedures. Maintains organized filing, record keeping, and records management systems, including automated information systems, to ensure data integrity and accessibility.
Assists in formulating and refining administrative and technical assistance policies and procedures.
Contributes to identifying and resolving operational challenges and actively participates in planning and implementing fleet operations program activities.
Serves as a backup to the agency fleet manager when needed, ensuring continuity of operations.
Perform other duties as assigned.
NON-ESSENTIAL DUTIES:
None
Qualifications:
QUALIFICATIONS/REQUIREMENTS:
Graduation from an accredited senior high school or equivalent, or GED.
Two years of full-time, wage-earning customer service, clerical, secretarial, administrative, or technical program support experience.
Experience working with computers and systems is required. (i.e., Microsoft Office Products)
Required to travel up to 20% of the work period.
PREFER:
Prior experience with fleet operations.
Prior experience with Geotab or other fleet operation programs.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of office practices and procedures.
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
Skill to communicate ideas and instructions clearly and concisely.
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
Skill to interpret and apply rules, regulations, policies, and procedures.
Skill in problem-solving techniques.
Skill in the use of computers and related equipment in a stand-alone or local area network environment.
Skill to prepare and maintain accurate records, files, and reports.
Skill in the electronic transmission of communications.
Skill to review technical data and prepare technical reports.
REGISTRATION, CERTIFICATION, OR LICENSURE:
Must have or obtain a valid Driver's License and Defensive Driving Course to operate state vehicles.
ENVIRONMENT/PHYSICAL CONDITIONS:
Work involves working irregular hours other than 8:00 a.m. to 5:00 p.m., with days off other than Saturdays, Sundays, or holidays. Work involves pulling and pushing, kneeling, stooping and bending, safely climbing, and safely lifting items up to 50 pounds. The workplace setting is a historic site, an office, or an outdoor setting where there is exposure to high temperatures, weather, dust, insects, and pollution. Work includes traveling on uneven pathways and unpaved surfaces.
MILITARY EMPLOYMENT PREFERENCE:
All CAPPS Recruit job postings extend priority of service to veterans, a surviving spouse, orphan of a veteran who was killed while on active duty, spouse of a member of the US Armed Forces/Texas National Guard serving on active duty, or spouse of a veteran with a disability if the spouse is the primary income for the household.
To receive Military Employment preference, a copy of the DD 214, NA Form 13038, VA Summary Benefits Letter, or a DD Form 1300 must be provided before an interview can be extended.
REMARKS (Application procedures, Special requirements):
State of Texas application must be submitted through the CAPPS website. Only applicants interviewed will be notified of their selection or non-selection. Resumes will NOT be accepted in place of a completed application.
The Texas Historical Commission is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (gender, sexual orientation, and pregnancy), national origin, disability, age, military status, genetic information, or protected activity in recruitment, selection, appointment, training, promotion, retention, or any other personnel action or deny any benefits or participation in programs or activities which it sponsors.
Section 651.005 of the Government Code requires males, ages 18 through 25, to provide proof of their Selective Service registration or of their exemption from the requirement as a condition of state employment.
As part of the employment process, THC will conduct a driving and criminal background check. Unsatisfactory information relevant to the position may disqualify the applicant from employment.
Disability access for testing and interview accommodations can be provided upon reasonable notice by contacting Human Resources at 512-305-6729.
THC participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
Additional Military Crosswalk information can be accessed at:
Military Crosswalk for Occupational Category - Administrative Support
Veterans:
Go to
www.texasskillstowork.com
for assistance translating your military work experience and training courses into civilian job terms, qualifications/requirements, and skill sets.
For New Hires/Rehires: Health insurance is available the 1st of the following month after a 60-day waiting period.
AN EQUAL OPPORTUNITY
AFFIRMATIVE ACTION EMPLOYER