Administrative Assistant/Bookkeeper Job at Farmington School District in Farming

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General Responsibilities: Under the direct supervision of the Principal, this position provides administrative support and secretarial services for the school staff. The Administrative Assistant has the primary responsibility to assist the Principal and the Assistant Principal with the day-to-day operations of the school. The administrative assistant must be self-starting, well-organized, and pay attention to the details required by each assignment. The person must be self-directed and have good judgment to prioritize job completion. The position is highly visible and requires fostering cooperation and positive public relations with all school personnel and the public.

Position Details

Classification: Non-Exempt

Location: FARMINGTON, NH

Reports to: Principal with evaluation in accordance with District and Board Policy

Supervisory Responsibility: This position has no supervisory responsibilities.

Minimum Qualifications

• High school diploma or equivalent.
• At least one (1) year of administrative support experience.
• High degree of competency in secretarial and office skills.
• Self-starting with strong ability to work independently.
• Ability to work collaboratively with co-workers and employees.
• Strong organizational skills.
• Strong time management skills.
• Excellent written and verbal communication skills.
• Detail-oriented.
• Professional and pleasant demeanor.
• High degree of discretion and confidentiality for personnel and other sensitive information.
• Experience with MS Office, Google Docs, Gmail, and Google Calendar.

Preferred Qualifications

• Associates degree or equivalent.
• 2-4 years of experience in an administrative assistant or secretarial role.
• Professional experience in a school district preferred, but not required.
• Prior experience in bookkeeping preferred, but not required.

Other Responsibilities

• Attendance and tardy slips, dismissals; record daily attendance in PowerSchool; maintain attendance reports and generate attendance letters; make attendance calls as needed.
• Begin/End of year forms: print, organize, enter information; help with new employee handbooks and sign-offs.
• PowerSchool data entry and student information updates; assist with student enrollment.
• Bookkeeping duties: making deposits, reconciling student accounts, purchase orders as needed.
• Supplies: check in/put away supplies; organize office space; fulfill supply requests.
• Office coverage: correspondence, copies, letters for attendance, discipline, library fines, lunch balances, etc.; file correspondence daily; cover nurse’s office when needed; assist with front desk, phones, and visitors; support during evacuations and drills.
• Other duties as assigned by the Principal.

EEO Statement

The Farmington School District is an Equal Opportunity Employer.

How to Apply

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