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Executive Assistant To The President
Under the direction of the Chief of Staff, the Executive Assistant to the President provides high-level, proactive administrative and strategic support to advance the work of the President and the goals of the university. This role requires sound judgment, discretion, and the ability to manage sensitive information and competing priorities in a fast-paced, dynamic, and highly visible environment. The Executive Assistant oversees daily operations of the President's Office, coordinates executive communications and scheduling, prepares materials and briefings, supports budget tracking, and serves as a welcoming and professional point of contact for campus guests and stakeholders. This position plays a critical role in ensuring the efficiency, responsiveness, and impact of the university's executive leadership. Responsibilities include: Providing proactive, high-level administrative support to the Office of the President, including managing correspondence, calendars, meeting minutes, communications, travel arrangements, and overall office operations. Serving as a professional and welcoming first point of contact for the President's Office, greeting and assisting visitors, including VIP guests, university stakeholders, and community partners. Planning and executing all logistical details for meetings of the Board of Trustees, including scheduling, room reservations, technical setup, hospitality, material preparation, and on-site support. Drafting, preparing, and distributing agendas and supporting materials for University Council, Board of Trustees, and other executive or governance meetings. Compiling, composing, editing, and finalizing a wide range of professional documents, including internal and external correspondence, memoranda, reports, presentations, speeches, and formal communications for the Office of the President. Conducting research and preparing briefing materials, speeches, presentations, and talking points tailored to the President's needs and audience. Ensuring completeness, accuracy, and alignment of materials prepared for presidential action, including verifying content, format, and coordination with internal and external stakeholders. Maintaining accurate and organized official records and archives, including files related to the Board of Trustees. Utilizing a variety of university programs and platforms (MyUT, Banner, NEOED, Emburse, Novatime, etc.) to assist with the functioning of the Office of the President. Monitoring and tracking President's Office budgets and expenditures, including preparing budget reports and journal entries, reconciling transactions, maintaining budget documentation, and ensuring compliance with university financial policies and procedures. Supporting telephone and calendar management, including fielding calls, scheduling meetings, managing requests for presidential time, and ensuring optimal scheduling of executive commitments. Assisting with managing office staffing, workflow, and priorities, including oversight and task assignment for part-time or student assistants. Identifying and implementing efficiencies to enhance office operations and service. Upholding the highest standards of professionalism, discretion, and confidentiality in all matters pertaining to the President and the President's Office. Taking on special projects and institutional initiatives as assigned, contributing to cross-campus efforts that advance the university's mission. Collaborating effectively with diverse stakeholders to ensure successful outcomes. Performing additional duties and responsibilities as assigned, demonstrating flexibility and initiative. Performing other duties as assigned. Qualifications include: Bachelor's degree from an accredited institution in a related field required. A minimum of four years of executive-level administrative support or office management experience required; experience in higher education or public sector administration preferred. Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and programs in a fast-paced, high-demand environment. Proven ability to interact professionally and effectively with faculty, staff, students, and external stakeholders at all levels, while demonstrating discretion, confidentiality, and sound judgment. Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), internet-based tools, and other office technologies. Excellent interpersonal and communication skills, with the ability to represent the Office of the President and the university in a courteous, professional, and service-oriented manner. Strong writing, editing, and grammar skills, with experience preparing polished correspondence and documents. Experience tracking, reconciling, and monitoring budgets or financial records; familiarity with university fiscal systems or protocols preferred. Flexibility of schedule due to the dynamic environment of the President's Office.
Under the direction of the Chief of Staff, the Executive Assistant to the President provides high-level, proactive administrative and strategic support to advance the work of the President and the goals of the university. This role requires sound judgment, discretion, and the ability to manage sensitive information and competing priorities in a fast-paced, dynamic, and highly visible environment. The Executive Assistant oversees daily operations of the President's Office, coordinates executive communications and scheduling, prepares materials and briefings, supports budget tracking, and serves as a welcoming and professional point of contact for campus guests and stakeholders. This position plays a critical role in ensuring the efficiency, responsiveness, and impact of the university's executive leadership. Responsibilities include: Providing proactive, high-level administrative support to the Office of the President, including managing correspondence, calendars, meeting minutes, communications, travel arrangements, and overall office operations. Serving as a professional and welcoming first point of contact for the President's Office, greeting and assisting visitors, including VIP guests, university stakeholders, and community partners. Planning and executing all logistical details for meetings of the Board of Trustees, including scheduling, room reservations, technical setup, hospitality, material preparation, and on-site support. Drafting, preparing, and distributing agendas and supporting materials for University Council, Board of Trustees, and other executive or governance meetings. Compiling, composing, editing, and finalizing a wide range of professional documents, including internal and external correspondence, memoranda, reports, presentations, speeches, and formal communications for the Office of the President. Conducting research and preparing briefing materials, speeches, presentations, and talking points tailored to the President's needs and audience. Ensuring completeness, accuracy, and alignment of materials prepared for presidential action, including verifying content, format, and coordination with internal and external stakeholders. Maintaining accurate and organized official records and archives, including files related to the Board of Trustees. Utilizing a variety of university programs and platforms (MyUT, Banner, NEOED, Emburse, Novatime, etc.) to assist with the functioning of the Office of the President. Monitoring and tracking President's Office budgets and expenditures, including preparing budget reports and journal entries, reconciling transactions, maintaining budget documentation, and ensuring compliance with university financial policies and procedures. Supporting telephone and calendar management, including fielding calls, scheduling meetings, managing requests for presidential time, and ensuring optimal scheduling of executive commitments. Assisting with managing office staffing, workflow, and priorities, including oversight and task assignment for part-time or student assistants. Identifying and implementing efficiencies to enhance office operations and service. Upholding the highest standards of professionalism, discretion, and confidentiality in all matters pertaining to the President and the President's Office. Taking on special projects and institutional initiatives as assigned, contributing to cross-campus efforts that advance the university's mission. Collaborating effectively with diverse stakeholders to ensure successful outcomes. Performing additional duties and responsibilities as assigned, demonstrating flexibility and initiative. Performing other duties as assigned. Qualifications include: Bachelor's degree from an accredited institution in a related field required. A minimum of four years of executive-level administrative support or office management experience required; experience in higher education or public sector administration preferred. Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and programs in a fast-paced, high-demand environment. Proven ability to interact professionally and effectively with faculty, staff, students, and external stakeholders at all levels, while demonstrating discretion, confidentiality, and sound judgment. Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), internet-based tools, and other office technologies. Excellent interpersonal and communication skills, with the ability to represent the Office of the President and the university in a courteous, professional, and service-oriented manner. Strong writing, editing, and grammar skills, with experience preparing polished correspondence and documents. Experience tracking, reconciling, and monitoring budgets or financial records; familiarity with university fiscal systems or protocols preferred. Flexibility of schedule due to the dynamic environment of the President's Office.