Receptionist Job at Cypress HCM in San Francisco

Responsibilities

• Manage and maintain office supplies, food & drinks including purchase requests, orders, receiving, restocking and tracking expenses.
• Maintain breakroom and common areas, including meeting rooms for visitors organized and neat at all times.
• Support corporate events including meal reservations, orders, purchases and organizing catering for culture and morale.
• Escort contractors for facility maintenance in office premises if needed.
• In charge of shipping and receiving including log, expense tracking, reporting and distribution to receivers.
• Support onboarding and off-boarding.
• Maintain employees monthly parking and validations by communicating with vendors and employees.
• Ad hoc tasks to support the office.
• Security Management, Reception Desk, Visitor Control (2-3 days/week): Welcome clients and visitors at the reception desk, register visitors and ensure adherence to guidelines, direct visitors to the correct location and provide security instructions, ensure security guards are trained and understand guidelines, maintain a safe and clean reception area and conference rooms, manage security systems and day-to-day operations (CCTV, alarm, badging, etc.), and maintain daily/ monthly visitor logs, badge lists, Wi-Fi and parking validations as needed.

Qualifications

• Minimum of 2-5 years of experience in office administration or as an executive assistant
• Skills: Microsoft Word, Excel, Customer Service, Event Planning, Supplies Management, Food Ordering & Snack Stacking, Detail Oriented
• Education: Minimum of Associate or Bachelor degree

Compensation

Compensation: $30 - $40 per hour

Employment details

• Seniority level: Associate
• Employment type: Contract
• Industries: Technology, Information and Media