Robert Half
Job Description
Job Description
We are looking for a detail-oriented Administrative Assistant to join our team in Houston, Texas. This is a Contract-to-Permanent position within the energy and natural resources sector. The ideal candidate will support the team by managing essential administrative tasks, ensuring accuracy in documentation, and maintaining a well-organized record-keeping system.
Responsibilities:
• Organize, scan, and index documents to ensure proper record retention and accessibility.
• Conduct quality control checks on documentation to verify accuracy and completeness.
• Open, sort, and process large volumes of incoming mail for the Land Administration department.
• Archive and retrieve documentation from storage as needed to support departmental operations.
• Input data into systems with precision and attention to detail.
• Coordinate with team members, divisional managers, and other staff to facilitate communication and workflow.
• Prepare and manage outgoing correspondence and related documentation.
• Maintain an organized filing system to support efficient record-keeping.
• Handle physical tasks, such as lifting boxes weighing over 45 pounds, as required.• High school diploma or equivalent is required; a college degree is preferred.
• At least 1 year of experience in documentation scanning, data entry, filing, or related administrative tasks.
• Proficiency in Microsoft Word and Excel is essential.
• Strong organizational and analytical skills with a keen attention to detail.
• Ability to communicate effectively with team members and management.
• Self-motivated with strong interpersonal skills to collaborate in a team environment.
• Physical ability to lift boxes weighing over 45 pounds.
• Familiarity with archiving and retrieving documents from storage systems.
Responsibilities:
• Organize, scan, and index documents to ensure proper record retention and accessibility.
• Conduct quality control checks on documentation to verify accuracy and completeness.
• Open, sort, and process large volumes of incoming mail for the Land Administration department.
• Archive and retrieve documentation from storage as needed to support departmental operations.
• Input data into systems with precision and attention to detail.
• Coordinate with team members, divisional managers, and other staff to facilitate communication and workflow.
• Prepare and manage outgoing correspondence and related documentation.
• Maintain an organized filing system to support efficient record-keeping.
• Handle physical tasks, such as lifting boxes weighing over 45 pounds, as required.• High school diploma or equivalent is required; a college degree is preferred.
• At least 1 year of experience in documentation scanning, data entry, filing, or related administrative tasks.
• Proficiency in Microsoft Word and Excel is essential.
• Strong organizational and analytical skills with a keen attention to detail.
• Ability to communicate effectively with team members and management.
• Self-motivated with strong interpersonal skills to collaborate in a team environment.
• Physical ability to lift boxes weighing over 45 pounds.
• Familiarity with archiving and retrieving documents from storage systems.