City of Sunrise FL
Administrative Assistant I - (COMMUNITY ENHANCEMENT & CODE COMPLIANCE)
City of Sunrise FL, Sunrise, Florida, United States
Salary :
$44,511.07 - $62,893.13 Annually Location :
Sunrise, FL Job Type:
Full Time Job Number:
2025-180 Department:
COMMUNITY DEVELOPMENT Opening Date:
09/10/2025 Closing Date:
10/12/2025 11:59 PM Eastern Bargaining Unit:
SGEU
Description NATURE OF WORK This classification involves performing various administrative functions in supporting staff and/or governing boards in addition to supervisor for an assigned area of the City. An employee in this position, depending on assigned department: relieves supervisor of non-policy clerical tasks; coordinates arrangements for meetings; maintains calendars; attends, takes minutes, and/or transcribes meeting minutes; assists in budget preparation; conducts research; composes reports; handles assigned projects; and orders supplies. This position also assigns work to other clerical staff as needed; assists with inquiries; provides technical assistance to others; and delivers training to others.
Examples of Duties ESSENTIAL JOB FUNCTIONS Coordinates, manages, monitors, and analyzes assigned special projects and programs; evaluates effectiveness and efficiency; makes recommendations for improvements; and receives and resolves complaints and concerns regarding projects and programs. Provides technical assistance to other personnel in implementing new or modified systems, methods, or procedures; prepares detailed written procedures and new or revised forms; develops plans for implementation; conducts necessary training of personnel regarding new or revised methods; and monitors and observes results achieved. Relieves supervisor of clerical and administrative details in matters not requiring policy decisions concerning organizational activities and established policies and procedures. Composes correspondence, reports, memoranda, forms, etc.; interprets administrative policies; relays instructions and policy and procedural decisions; and represents supervisor at conferences and meetings, including contacts with outside agencies. Participates in the formulation, preparation, and control of department budgets through the following: compiling and analyzing financial information; coordinating the preparation of budget narratives; making budget projections; preparing budget-related documents and charts; preparing and/or supervising preparation of budget reports; and conducting and supervising cost analysis and budget impact studies, etc. Takes and transcribes materials from recording media; attends meetings, conferences, and governing boards as recording secretary. Researches and compiles data from a variety of sources in connection with special reports, budget preparation, and other matters; assembles materials for supervisor's reply to correspondence demanding personal attention Assists in preparing drafts of rules and regulations pertinent to the entire City or to the particular department assigned; prepares a variety of written documents including study plans, special and regular reports, systems and organizational analysis, work flow charts, etc. Receives, processes, and maintains accurate records for assigned department; assists with public record requests as assigned. Greets visitors; answers phones; monitors visitors' manual/electronic log; logs information in/out; answers phones; and processes department mail. Tracks documents/activities and follows-up in assigned areas. Renews vehicle registrations; monitors GPS system; monitors P-cards; makes travel arrangements; notarizes documents; and processes reimbursements as assigned. Oversees specific tasks based on department assignment such as administering typing tests to applicants. Orders supplies; processes purchase requisitions; and monitors administrative and specialized budgets for assigned area. Operates and performs minor maintenance on office equipment such as copiers. Performs related work as required. Requirements EDUCATION
Graduation from an accredited high school or possession of GED equivalency diploma
PROOF OF HIGHEST LEVEL OF COMPLETED EDUCATION MUST BE SUBMITTED AS AN ATTACHMENT WITH APPLICATION. (Applications without attached proof of education will not be processed for consideration.) EXPERIENCE
Considerable experience performing administrative functions in an office setting OR
Reasonable experience as an administrative assistant or Administrative Support IV with the City of Sunrise OR
An acceptable combination of education, training and professional experience Experience must have included administrative support and duties such as calendaring meetings, answering multiple phone lines, composing professional email communications, taking meeting minutes, utilizing specialized software to enter invoices, requisitions, and other financial data, researching problems/issues, the exercise of judgment and discretion in presenting recommendations and solutions, and independently composing memoranda, reports, and other correspondence Tyler Munis experience preferred Proficiency with Microsoft Word and Excel required NECESSARY SPECIAL QUALIFICATIONS
Qualified candidates must successfully pass assessments in Microsoft Word, Excel and Keyboarding PHYSICAL REQUIREMENTS
Physical:
Light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials up to twenty (20) pounds. Descending and climbing stairways and extended periods of sitting and standing o may be required Work Environment:
Work is performed primarily in a standard office environment. Tasks are regularly performed without exposure to adverse environmental conditions Sensory:
The ability to perceive and differentiate visual cues or signals. Tasks require the ability to communicate orally and in writing Supplemental Information
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of administrative assistant methods, techniques, and procedures. Knowledge of modern office procedures, practices, and equipment. Knowledge of protocol and the proper order of etiquette in conducting administrative assistant activities with City and other officials. Knowledge of the functions, processes, and principles of management. Knowledge of the techniques and methods used in administrative analysis. Knowledge of the organizational structures, functions, operations, objectives, and goals of municipal government. Knowledge of appropriate laws, rules, regulations, and procedures governing City operation. Knowledge of computer-related terminology and of data processing equipment capabilities and limitations. Skill in using Office and department software. Ability to research and develop information from a variety of sources. Ability to operate a personal computer and other office machines with accuracy and speed. Ability to establish and revise office policies and procedures. Ability to oversee assigned clerical staff. Ability to prepare detailed written reports and procedures. Ability to select and/or devise analytical techniques and methods suited to the solution of management problems. Ability to manage projects effectively and meet deadlines. Ability to manage multiple, high-priority assignments. Ability to communicate effectively and persuasively, both verbally and in writing. Ability to establish and maintain effective working relationships with City officials, other City departments, fellow employees, supervisors, outside agencies, and the general public. Ability to deal with competing priorities and varied responsibilities. Ability to work efficiently and effectively to develop win-win solutions.
BENEFITS PACKAGE SUMMARY GENERAL EMPLOYEE HIRED ON OR AFTER 10/01/23
City-Paid Medical Benefits: • Group Health Insurance: The City pays for 100% of the cost for single coverage for full-time employees and 66.66% of cost for Dependent/Family Coverage. Upon retirement and separation from City employment, employee receives a monthly stipend of $350 per month, applicable toward retiree health coverage. • Life Insurance: $30,000 • Accidental Death & Dismemberment (AD&D): $10,000 • Employee Assistance Program (EAP) through Cigna Behavioral
Retirement: • Employee Contribution = 8% • Vesting = 10 Years • Normal Retirement Benefit = 2.5% of pensionable earnings for each year of creditable service • Average Final Compensation (AFC) = 3 best consecutive earning years • Maximum Benefit = 80% of AFC, not to exceed $80,000. • Normal Retirement = Age 62 and ten (10) years of creditable service • Early Retirement = Age 57 and ten (10) years of creditable service, 3% annual reduction for each year prior to normal retirement age • 13th check based on monthly retirement, payable if the pension plan funding status is equal to or greater than 100%. Paid in December each year following retirement • Deferred Retirement Option Plan (DROP) = 4 years/48 months maximum • DROP Interest Rate = 4%, compounded annually
Longevity: Based on successful completion of full-time, continuous service with the City, employee shall receive the following: Years of Creditable Service Longevity Benefit* 10 Years 2.5% 15 Years 2.5% 20 Years 5.0% * Longevity Benefit calculated on employee's base rate of pay
Paid Holidays: Employees receive the following City-paid holidays: • New Year's Day • Martin Luther King Day • Memorial Day • Juneteenth • 4th of July, Independence Day • Labor Day • Veterans' Day • Thanksgiving Day • Friday after Thanksgiving • Christmas Day
Annual Leave: Annual leave may be taken as earned after completion of (90) calendar days. Maximum accumulation each fiscal year is 290 hours. At time of resignation or retirement, employee is paid for all annual leave accrued at their current rate of pay. Annual leave is accrued based on continuous, full-time service with the City, as follows: Completed Months of Service
Total Hours Accrued Annually Up to and including first 60 months 96 hours/12 Days Greater than 60 months through 120 months 136 hours/17 Days Greater than 120 months through 204 months 176 hours/22 Days Greater than 204 months 216 hours/27 Days
Annual Leave Cash Out: Employee can opt to receive a non-pensionable cash payment twice per year for up to forty (40) hours of annual leave, provided accrued annual leave bank does not fall below eighty (80) hours.
Floating Holidays: Upon completion of (26) weeks of full-time employment with the City, employee shall be entitled to utilize up to five (5) floating holidays per fiscal year. Floating holidays shall not carry over to the next fiscal year. Perfect Attendance: For every six (6) months period (April 1 - September 30) and (October 1 - March 31) in which, no sick or unpaid leave is utilized, an employee shall receive ten (10) hours of annual leave credited. Employees who qualify for a consecutive Perfect Attendance benefit shall receive fourteen (14) hours of annual leave credited for each applicable consecutive earning period.
Sick Leave: Each employee earns (96) hours (12 days) of sick leave annually with no waiting period for use and unlimited accrual. Upon separation of City employment due to resignation, employee shall receive payment of all accrued sick leave at a rate of twenty-five percent (25%) of the employee's current rate of pay at time of resignation. Upon separation of employment due to retirement, employee shall receive payment of all accrued sick leave at a rate of fifty percent (50%) of the employee's current rate of pay at the time of retirement.
Sick Leave Conversion: After completion of one (1) year of continuous, full-time employment with the City, an employee may convert their unused portion of their first six (6) days (maximum of forty-eight (48) hours) of accrued sick leave into annual leave. Conversions are subject to the following: A minimum of 96 unused sick leave hours accrued prior to hours being converted, total eligible sick leave hours to be converted shall be reduced hour-for-hour by any sick leave hours utilized during the eligible benefit period, and conversion subject to annual leave accrual cap.
Bereavement: Qualifying City-paid Bereavement Leave as follows: • In State = Up to 3 Days • Out of State = Up to 5 Days
Tuition Reimbursement: After one (1) year of full-time employment • 100% reimbursement for a grade of A or B • 50% reimbursement for a grade of C • $250 books/lab reimbursement per semester
Credit Union: We Florida Financial Bank & Credit Union - 8890 NW 44th Street, Sunrise, FL. 33351
Optional Voluntary Benefits (paid by the employee): • Single or Family Dental Insurance Coverage • Single or Family Vision Insurance Coverage • Accident Advantage • Life Insurance Coverage • AD&D • Short Term Disability • Critical Care Protection • Cancer Protection Assurance • MissionSquare Retirement Compensation Programs o 457 Deferred Compensation Plan o 401(a) Governmental Purchase Plan: Newly hired 01
Please describe your highest level of education completed. PROOF OF THE HIGHEST LEVEL OF COMPLETED EDUCATION MUST BE SUBMITTED AS AN ATTACHMENT WITH APPLICATION. (Applications without attached proof of education will not be processed for consideration.)
No High School/GED High School/GED Some College Associate's Degree Bachelor's Degree Master's Degree Doctoral Degree
02
Please describe how many years of experience you possess in performing administrative functions in an office setting.
No Experience Inexperienced (Less than 6 months) Basic (6 months - 1 year) Reasonable (1 - 3 years) Considerable (4 - 6 years) Extensive (7 - 9 years) Broad (10+ years)
03
Are you proficient in Microsoft Word and Excel?(Word and Excel assessment will be required)
Yes No
04
Are you able to type 40 correct words per minute?(Typing test will be required)
Yes No
Required Question
$44,511.07 - $62,893.13 Annually Location :
Sunrise, FL Job Type:
Full Time Job Number:
2025-180 Department:
COMMUNITY DEVELOPMENT Opening Date:
09/10/2025 Closing Date:
10/12/2025 11:59 PM Eastern Bargaining Unit:
SGEU
Description NATURE OF WORK This classification involves performing various administrative functions in supporting staff and/or governing boards in addition to supervisor for an assigned area of the City. An employee in this position, depending on assigned department: relieves supervisor of non-policy clerical tasks; coordinates arrangements for meetings; maintains calendars; attends, takes minutes, and/or transcribes meeting minutes; assists in budget preparation; conducts research; composes reports; handles assigned projects; and orders supplies. This position also assigns work to other clerical staff as needed; assists with inquiries; provides technical assistance to others; and delivers training to others.
Examples of Duties ESSENTIAL JOB FUNCTIONS Coordinates, manages, monitors, and analyzes assigned special projects and programs; evaluates effectiveness and efficiency; makes recommendations for improvements; and receives and resolves complaints and concerns regarding projects and programs. Provides technical assistance to other personnel in implementing new or modified systems, methods, or procedures; prepares detailed written procedures and new or revised forms; develops plans for implementation; conducts necessary training of personnel regarding new or revised methods; and monitors and observes results achieved. Relieves supervisor of clerical and administrative details in matters not requiring policy decisions concerning organizational activities and established policies and procedures. Composes correspondence, reports, memoranda, forms, etc.; interprets administrative policies; relays instructions and policy and procedural decisions; and represents supervisor at conferences and meetings, including contacts with outside agencies. Participates in the formulation, preparation, and control of department budgets through the following: compiling and analyzing financial information; coordinating the preparation of budget narratives; making budget projections; preparing budget-related documents and charts; preparing and/or supervising preparation of budget reports; and conducting and supervising cost analysis and budget impact studies, etc. Takes and transcribes materials from recording media; attends meetings, conferences, and governing boards as recording secretary. Researches and compiles data from a variety of sources in connection with special reports, budget preparation, and other matters; assembles materials for supervisor's reply to correspondence demanding personal attention Assists in preparing drafts of rules and regulations pertinent to the entire City or to the particular department assigned; prepares a variety of written documents including study plans, special and regular reports, systems and organizational analysis, work flow charts, etc. Receives, processes, and maintains accurate records for assigned department; assists with public record requests as assigned. Greets visitors; answers phones; monitors visitors' manual/electronic log; logs information in/out; answers phones; and processes department mail. Tracks documents/activities and follows-up in assigned areas. Renews vehicle registrations; monitors GPS system; monitors P-cards; makes travel arrangements; notarizes documents; and processes reimbursements as assigned. Oversees specific tasks based on department assignment such as administering typing tests to applicants. Orders supplies; processes purchase requisitions; and monitors administrative and specialized budgets for assigned area. Operates and performs minor maintenance on office equipment such as copiers. Performs related work as required. Requirements EDUCATION
Graduation from an accredited high school or possession of GED equivalency diploma
PROOF OF HIGHEST LEVEL OF COMPLETED EDUCATION MUST BE SUBMITTED AS AN ATTACHMENT WITH APPLICATION. (Applications without attached proof of education will not be processed for consideration.) EXPERIENCE
Considerable experience performing administrative functions in an office setting OR
Reasonable experience as an administrative assistant or Administrative Support IV with the City of Sunrise OR
An acceptable combination of education, training and professional experience Experience must have included administrative support and duties such as calendaring meetings, answering multiple phone lines, composing professional email communications, taking meeting minutes, utilizing specialized software to enter invoices, requisitions, and other financial data, researching problems/issues, the exercise of judgment and discretion in presenting recommendations and solutions, and independently composing memoranda, reports, and other correspondence Tyler Munis experience preferred Proficiency with Microsoft Word and Excel required NECESSARY SPECIAL QUALIFICATIONS
Qualified candidates must successfully pass assessments in Microsoft Word, Excel and Keyboarding PHYSICAL REQUIREMENTS
Physical:
Light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials up to twenty (20) pounds. Descending and climbing stairways and extended periods of sitting and standing o may be required Work Environment:
Work is performed primarily in a standard office environment. Tasks are regularly performed without exposure to adverse environmental conditions Sensory:
The ability to perceive and differentiate visual cues or signals. Tasks require the ability to communicate orally and in writing Supplemental Information
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of administrative assistant methods, techniques, and procedures. Knowledge of modern office procedures, practices, and equipment. Knowledge of protocol and the proper order of etiquette in conducting administrative assistant activities with City and other officials. Knowledge of the functions, processes, and principles of management. Knowledge of the techniques and methods used in administrative analysis. Knowledge of the organizational structures, functions, operations, objectives, and goals of municipal government. Knowledge of appropriate laws, rules, regulations, and procedures governing City operation. Knowledge of computer-related terminology and of data processing equipment capabilities and limitations. Skill in using Office and department software. Ability to research and develop information from a variety of sources. Ability to operate a personal computer and other office machines with accuracy and speed. Ability to establish and revise office policies and procedures. Ability to oversee assigned clerical staff. Ability to prepare detailed written reports and procedures. Ability to select and/or devise analytical techniques and methods suited to the solution of management problems. Ability to manage projects effectively and meet deadlines. Ability to manage multiple, high-priority assignments. Ability to communicate effectively and persuasively, both verbally and in writing. Ability to establish and maintain effective working relationships with City officials, other City departments, fellow employees, supervisors, outside agencies, and the general public. Ability to deal with competing priorities and varied responsibilities. Ability to work efficiently and effectively to develop win-win solutions.
BENEFITS PACKAGE SUMMARY GENERAL EMPLOYEE HIRED ON OR AFTER 10/01/23
City-Paid Medical Benefits: • Group Health Insurance: The City pays for 100% of the cost for single coverage for full-time employees and 66.66% of cost for Dependent/Family Coverage. Upon retirement and separation from City employment, employee receives a monthly stipend of $350 per month, applicable toward retiree health coverage. • Life Insurance: $30,000 • Accidental Death & Dismemberment (AD&D): $10,000 • Employee Assistance Program (EAP) through Cigna Behavioral
Retirement: • Employee Contribution = 8% • Vesting = 10 Years • Normal Retirement Benefit = 2.5% of pensionable earnings for each year of creditable service • Average Final Compensation (AFC) = 3 best consecutive earning years • Maximum Benefit = 80% of AFC, not to exceed $80,000. • Normal Retirement = Age 62 and ten (10) years of creditable service • Early Retirement = Age 57 and ten (10) years of creditable service, 3% annual reduction for each year prior to normal retirement age • 13th check based on monthly retirement, payable if the pension plan funding status is equal to or greater than 100%. Paid in December each year following retirement • Deferred Retirement Option Plan (DROP) = 4 years/48 months maximum • DROP Interest Rate = 4%, compounded annually
Longevity: Based on successful completion of full-time, continuous service with the City, employee shall receive the following: Years of Creditable Service Longevity Benefit* 10 Years 2.5% 15 Years 2.5% 20 Years 5.0% * Longevity Benefit calculated on employee's base rate of pay
Paid Holidays: Employees receive the following City-paid holidays: • New Year's Day • Martin Luther King Day • Memorial Day • Juneteenth • 4th of July, Independence Day • Labor Day • Veterans' Day • Thanksgiving Day • Friday after Thanksgiving • Christmas Day
Annual Leave: Annual leave may be taken as earned after completion of (90) calendar days. Maximum accumulation each fiscal year is 290 hours. At time of resignation or retirement, employee is paid for all annual leave accrued at their current rate of pay. Annual leave is accrued based on continuous, full-time service with the City, as follows: Completed Months of Service
Total Hours Accrued Annually Up to and including first 60 months 96 hours/12 Days Greater than 60 months through 120 months 136 hours/17 Days Greater than 120 months through 204 months 176 hours/22 Days Greater than 204 months 216 hours/27 Days
Annual Leave Cash Out: Employee can opt to receive a non-pensionable cash payment twice per year for up to forty (40) hours of annual leave, provided accrued annual leave bank does not fall below eighty (80) hours.
Floating Holidays: Upon completion of (26) weeks of full-time employment with the City, employee shall be entitled to utilize up to five (5) floating holidays per fiscal year. Floating holidays shall not carry over to the next fiscal year. Perfect Attendance: For every six (6) months period (April 1 - September 30) and (October 1 - March 31) in which, no sick or unpaid leave is utilized, an employee shall receive ten (10) hours of annual leave credited. Employees who qualify for a consecutive Perfect Attendance benefit shall receive fourteen (14) hours of annual leave credited for each applicable consecutive earning period.
Sick Leave: Each employee earns (96) hours (12 days) of sick leave annually with no waiting period for use and unlimited accrual. Upon separation of City employment due to resignation, employee shall receive payment of all accrued sick leave at a rate of twenty-five percent (25%) of the employee's current rate of pay at time of resignation. Upon separation of employment due to retirement, employee shall receive payment of all accrued sick leave at a rate of fifty percent (50%) of the employee's current rate of pay at the time of retirement.
Sick Leave Conversion: After completion of one (1) year of continuous, full-time employment with the City, an employee may convert their unused portion of their first six (6) days (maximum of forty-eight (48) hours) of accrued sick leave into annual leave. Conversions are subject to the following: A minimum of 96 unused sick leave hours accrued prior to hours being converted, total eligible sick leave hours to be converted shall be reduced hour-for-hour by any sick leave hours utilized during the eligible benefit period, and conversion subject to annual leave accrual cap.
Bereavement: Qualifying City-paid Bereavement Leave as follows: • In State = Up to 3 Days • Out of State = Up to 5 Days
Tuition Reimbursement: After one (1) year of full-time employment • 100% reimbursement for a grade of A or B • 50% reimbursement for a grade of C • $250 books/lab reimbursement per semester
Credit Union: We Florida Financial Bank & Credit Union - 8890 NW 44th Street, Sunrise, FL. 33351
Optional Voluntary Benefits (paid by the employee): • Single or Family Dental Insurance Coverage • Single or Family Vision Insurance Coverage • Accident Advantage • Life Insurance Coverage • AD&D • Short Term Disability • Critical Care Protection • Cancer Protection Assurance • MissionSquare Retirement Compensation Programs o 457 Deferred Compensation Plan o 401(a) Governmental Purchase Plan: Newly hired 01
Please describe your highest level of education completed. PROOF OF THE HIGHEST LEVEL OF COMPLETED EDUCATION MUST BE SUBMITTED AS AN ATTACHMENT WITH APPLICATION. (Applications without attached proof of education will not be processed for consideration.)
No High School/GED High School/GED Some College Associate's Degree Bachelor's Degree Master's Degree Doctoral Degree
02
Please describe how many years of experience you possess in performing administrative functions in an office setting.
No Experience Inexperienced (Less than 6 months) Basic (6 months - 1 year) Reasonable (1 - 3 years) Considerable (4 - 6 years) Extensive (7 - 9 years) Broad (10+ years)
03
Are you proficient in Microsoft Word and Excel?(Word and Excel assessment will be required)
Yes No
04
Are you able to type 40 correct words per minute?(Typing test will be required)
Yes No
Required Question