Administrative Assistant Job at Northbound Search in New York

A respected financial services firm is seeking a motivated and detail-oriented Administrative Assistant to support senior team members in a dynamic, fast-paced environment. This is an excellent opportunity for a polished administrative professional looking to build their career within the finance industry.

The ideal candidate will have a strong background in administrative support, travel coordination, and a keen understanding of the demands of working in a high-performance corporate setting. Prior experience in financial services or a similarly fast-paced environment is strongly preferred.

Key Responsibilities

• Provide calendar and scheduling support for executives and team members

• Coordinate domestic and international travel, including flights, hotels, and itineraries

• Prepare meeting materials and assist with presentation formatting

• Manage expense reporting and invoice tracking

• Support team with day-to-day administrative tasks and project coordination

• Handle ad hoc requests with accuracy, efficiency, and discretion

• Maintain professionalism and confidentiality at all times

Qualifications

• 2+ years of experience in an administrative or executive support role

• Experience working in finance, investment, or a similarly fast-paced, professional environment

• Proven ability to manage travel arrangements and calendar coordination

• Strong written and verbal communication skills

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Highly organized, proactive, and detail-oriented

• Ability to prioritize and manage multiple tasks simultaneously

Compensation & Benefits

• Base salary range of $80,000 - $100,000

• Opportunity to gain exposure to multiple areas of the business and grow professionally

• Work from home Fridays

• Professional development and growth opportunities