Administrative Assistant Job at Robert Half in Long Beach

We are looking for a dedicated Administrative Assistant to join our team in Long Beach, California. This is a long-term contract position ideal for someone who thrives in a dynamic office environment and is skilled in managing administrative tasks efficiently. If you have exceptional organizational abilities and a keen attention to detail, we encourage you to apply.

Responsibilities:
• Handle incoming calls professionally and direct them to the appropriate departments.
• Perform accurate data entry tasks to maintain and update office records.
• Schedule and coordinate interviews and other office appointments.
• Provide receptionist support by welcoming visitors and addressing inquiries.
• Assist in day-to-day administrative operations to ensure smooth office functionality.
• Utilize tools such as Outlook to manage emails and calendars effectively.
• Collaborate with team members to support special projects and office initiatives.
• Maintain organized filing systems for easy access to important documents.
• Prepare reports and documents as needed to support management.• Proven experience in administrative assistance or a similar role.
• Proficiency in data entry and maintaining accurate records.
• Skilled in answering and directing inbound calls.
• Strong knowledge of Outlook and other office software.
• Excellent organizational and time management abilities.
• Ability to handle receptionist duties with professionalism and poise.
• Effective communication skills, both written and verbal.
• High attention to detail and ability to multitask in a fast-paced environment.