Commonwealth of Kentucky
Administrative Specialist
Commonwealth of Kentucky, Frankfort, Kentucky, United States, 40601
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10/2/2025 (8:00 PM EDT)
25-05911
Administrative Specialist
Pay Grade12
Salary
$2,976.04 - $4,464.04 Monthly
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
General Government Cabinet | Secretary of State
Location
1025 Capital Center Drive, Suite 201 Frankfort, KY 40601 USA
Description
The Office of the Secretary of State is a constitutional office within the Commonwealth of Kentucky. TheSecretary of State serves as the Commonwealth's Chief Election Officer, Chief Business Official, andChief Advocate for Civic Engagement. There are three offices within the department: Office ofAdministration, Office of Business and Office of Elections. This position is within the Office ofAdministration.
Key Responsibilities: Provides professional support in the review, evaluation, development and implementation of the Office of the Secretary of State's activities. Handles all inquiries related to business services for the Commonwealth of Kentucky to include, Corporate Filings, Corporate Record, Uniform Commercial Code, Trademarks, Notaries, Apostilles, and Summons regarding knowledge of statutes, regulations, and policies and procedures. Receives all incoming phone calls. Assists constituents with basic information from all departments. Prepares and updates frequently asked questions. Tracks all changes to office procedures to better communicate with constituents. Provides back-up to other areas of the Office of Administration. Preferred Knowledge, Skills or Abilities:
Proficient in Microsoft Office and Excel Fluent in Spanish Ability to become proficient with in-house software programs Strong written and verbal communication skills Multi-task Customer service Attention to detail Proficient in the use of multi-line phone systems Team player If you are interested in a challenging yet rewarding career where you can make a positive difference inthe Commonwealth of Kentucky, we would love to review your application for Administrative Specialist.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Heather Walker at Heather.walker@ky.gov or 502-782-7400.
An Equal Opportunity Employer M/F/D
10/2/2025 (8:00 PM EDT)
25-05911
Administrative Specialist
Pay Grade12
Salary
$2,976.04 - $4,464.04 Monthly
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
General Government Cabinet | Secretary of State
Location
1025 Capital Center Drive, Suite 201 Frankfort, KY 40601 USA
Description
The Office of the Secretary of State is a constitutional office within the Commonwealth of Kentucky. TheSecretary of State serves as the Commonwealth's Chief Election Officer, Chief Business Official, andChief Advocate for Civic Engagement. There are three offices within the department: Office ofAdministration, Office of Business and Office of Elections. This position is within the Office ofAdministration.
Key Responsibilities: Provides professional support in the review, evaluation, development and implementation of the Office of the Secretary of State's activities. Handles all inquiries related to business services for the Commonwealth of Kentucky to include, Corporate Filings, Corporate Record, Uniform Commercial Code, Trademarks, Notaries, Apostilles, and Summons regarding knowledge of statutes, regulations, and policies and procedures. Receives all incoming phone calls. Assists constituents with basic information from all departments. Prepares and updates frequently asked questions. Tracks all changes to office procedures to better communicate with constituents. Provides back-up to other areas of the Office of Administration. Preferred Knowledge, Skills or Abilities:
Proficient in Microsoft Office and Excel Fluent in Spanish Ability to become proficient with in-house software programs Strong written and verbal communication skills Multi-task Customer service Attention to detail Proficient in the use of multi-line phone systems Team player If you are interested in a challenging yet rewarding career where you can make a positive difference inthe Commonwealth of Kentucky, we would love to review your application for Administrative Specialist.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Heather Walker at Heather.walker@ky.gov or 502-782-7400.
An Equal Opportunity Employer M/F/D