Executive Assistant Job at Career Group in Los Angeles

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A confidential organization, led by a dynamic Owner & Managing Director, is seeking a highly capable and polished Executive Assistant to provide top-tier administrative and operational support. This onsite position is based in Santa Monica and involves close collaboration with senior leadership and internal teams in a fast-moving, high-performance environment.

The ideal candidate is proactive, exceptionally organized, and experienced in managing complex calendars, travel, and executive communications. A high level of professionalism, confidentiality, and attention to detail is essential.

If you feel this is you, please apply!

Key Responsibilities

• Manage daily calendar and meeting scheduling across time zones
• Correspondence management; monitor inboxes for time-sensitive action items
• Coordinate business travel logistics, including itineraries, bookings, and expense reporting
• Support office operations, vendor relationships, and occasional tech or systems troubleshooting
• Assist with internal initiatives, project tracking, research, and document preparation
• Maintain and update digital platforms (e.g., company website, basic social scheduling)
• Liaise with internal and external stakeholders on behalf of the Managing
• Uphold confidentiality in handling sensitive information and strategic priorities
• Run personal errands as needed
• Assist other teams and departments as needed

Qualifications

• 5+ years supporting a senior executive or C-suite leader in a fast-paced setting
• Proven track record of calendar, travel, and operations management
• Strong command of Microsoft Office Suite, video conferencing tools, and basic CMS or content scheduling platforms
• Excellent communication, discretion, and interpersonal skills
• Self-starter who anticipates needs and manages competing priorities seamlessly
• Professional demeanor and ability to adapt across formal and informal environments